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HomeMy WebLinkAbout1969_VILLAGE OF MUSCODAto Assessors of local units of government provided the individual has been previously authorized to obtain such information by the Secretary of Revenue. Photocopies of other schedules and tax returns will not be furnished. from the Secretary of Revenue, requests to examine returns or obtain photocopies of depreciation schedules, balance sheets or Form 10 should be sent to the official custodian of the files. His name and address: Information obtained from returns will not Charles Muetzel be furnished over the telephone. Wisconsin Department of Revenue P.O. Box 58 After obtaining the necessary authorization Madison, Wisconsin 53702 IMPORTANT DATES TO REMEMBER August 11 -- Due date for 1969 Statement of Assessments (the Board of Review must have adjourned sine die before the Statement of Assessments can be submitted). September 22-25 -- Assessor Institute (sponsored by League of Wisconsin Municipalities) in LaCross. PROPERTY TAX NOTES An information and training bulletin published periodically by the Wisconsin Department of Revenue - Bureau of Property Taxation, 1 West Wilson Street, Madison, Wisconsin 53702 James R. Morgan Glenn L. Holmes Secretary of Revenue Arai Prop & Spec! Tax Div Supervisors of Assessments, District Offices: Douglas Christenson, Madison Robert Wood, Milwaukee August Roeber, Wausau Donald Sherman, Fond du Lac Howard Reynolds, Sparta Roland Wildes, Rice Lake Werner W: Doering Ralph D. Taylor Director & Editor Assistant Editor U. S. Postage Bulk Rate Madison, Wis. Permit No. 22 There have been some changes in forms for 1969. On the 1969 Stateriient of Assessments the Department of Revenue Copy has been deleted and some changes1were made in the wording on Lines 26, 27, ��28 and 29. On the Statement of Taxes (on Page 1) Column 1 is now. "VAIIJE OF ALL PROPERTY SUBJECT TO Zip GENERAL PROPERTY TAX'1i, and Column 2 is now "PUBLIC LANDS SUBJECTTO SCHOOL TAXES ONLY". Also, a schedule 1has been placed on Page 3 to enable you to properly report changes between the assessment roll and tax roll. It is not enough to tell us that the tax roll differs from they assessment roll, we can see this. To properly correct your Statement of Assessment we must know whether changes occur in real estate (whether land, improvements or bow or 1personal prerty and the class affected in each category. For the first time in 1969 only the Super- visor of Assessment staff will do the pri- mary detailed audit on all Statements of Assessment. He will contact you for correc- tion and perfection of tYe Statement. After correction he will forward the original to the wit of Revenue] in Madison. He will keep a photocopy in'his files. If your Statement of Assessment is found lacking, the Supervisor of Assessments 7. IIN� �OI�MIE will send you a photocopy of it along with 'Instructions (PC-402) which will explain :the discrepancy. We have attempted to stress the importance Of you, the m�.micipal clerk, and your work and how it affects many agencies outside your own tax district. These agencies (Department of Public Instruction, Board of Vocational Technical and Adult Education, Department of Adminis- tration, Department of Revenue and those at the County level, to name a few) depend upon the timeliness and accuracy of your, reports. In conclusion, if the total local assess- ment and its parts (all classes of property) are not perfected and fixed, the municipal clerk is likely to be "haunted" by varying assessment figures each time a report is lmpared• Those of you who have experi- enced such difficulties would no doubt agree that the effort in the perfec- tion of the basic document, the assessment roll, is regarded in satisfaction of a job well done and is further assured that letters from various agencies inquiring in- to discrepancies will not be forthcoming. TAX We frequently receive requests from local assessors to examine income and franchise tax returns filed by various individuals and corporations. It is the policy of the Department of Revenue that such information shall be given only to qualified persons and govern- mental agencies and only to the extent that such informtion is necessary in the performance of their official duties. Each government agency requesting per- mission for employees to examine returns must furnish a written list of employees authorized by them to obtain the inform- tion. Such request must be submitted to the Secretary of Revenue and indicate the 'RIEITUiR�"S , purpose of the examination, how the exami a- tien is in connection with official duties and names of the employees so authorized. The Secretary of Revenue will then authorize agencies and employees to examine returns. Requests to examine returns made in person will be granted upon presentation of iden- tification indicating that the individual is an employee of a government agency and further provided that his name appears on the written list of employees of the govern- ment agency by which he is employeed for which authorization has been granted by the Secretary of Revenue. Photocopies of depreciation schedules, balance sheets and Form 10 will be furnished 3 No. -7' OROPERTY TAX Ales WISCONSIN EPARTMENT sf REVENUE Topics in Property Tax Administration for Assessors and Clerks August 1969 IN THIS ISSUE STATEMENT OF ASSESSMENTS - Importance of this report INCOME TAX RETURNS - How to obtain information from them STATEMENT OF ASSESSMENT Municipal clerks occupy a prime position Wisconsin's system of shared taxes, stateirl aids, property tax credits and taxation of general property. Often the municipal clerk holds the key to how efficiently and timely the entire system functions. This issue is intended to assist you in your roll as clerk and stress some of the areas of your work in connection with the Statement of Assessments. First, remember this year's Statement of Assessment is due August llth. Second, do not prepare a copy of it for the Department of Revenue in Madison (Instruction #3 on the back of the Statement is in error). Third, please study the Suggested Audit Procedure and Notice to Clerks (on the reverse side) which takes the place of the Department Copy. In a review of 1968 records it was found that 42% of the Statements were filed after the due date and that over 70% required correction and completion. Repeating some of the common errors mentioned in the "Notice to Clerks", they were (1) Lack of totals where required, (2) Omission of entries on lines 10 through 15 and 17 thorough 23, (3) Forest Lands, Forest Crop Acres and Woodland Tax Acres were confused and reported without regard to the statu- tory differences among them, (4) Personal property count on Line 9 was frequently overlooked, (5) Parcel counts for land and improvements were omitted, (6) Acreages were frequently omitted for Classes D, E, F and F , and (7) Public lands value was included2on Line 26. In 1969 we are asking that more attention be given to the above error situations. The Central Office of the Department of Revenue is doing away with its manual audit of your Statements (in the past a duplication of the District Supervisors of Assessments' audit) in favor of electronic computer audit. For this reason column totals,for example, are important. The computer will not complete your Statements, but will dis- play them as erroneous should column totals be missing. Why such concern over errors in the State- ment of Assessment? It is because the figures supplied on your Statements deter- mine the Apportionment Factor and one kind of tax credit for your tax district (see Section 77.64 of the Statutes). It is impossible for the Department to certify the correct Apportionment Factor until your Statement of Assessment is on file and has been audited for accuracy and completeness. For the benefit of the first year, clerks here is the formula which deter- mines the Apportionment Factor. A (Aggregate Assessed Value --Line 26 of your Statement) B (Aggregate Full Value —Determined by Department) = C (Aggregate Ratio) D (Assessed Value of Personal Property --Line 25 of your Statement) (personal E (Full Value of Personal Property --Determined by Department) F Property Ratio) C - = G (Intermediate Ratio) F G X 60% = H (Raw Apportionment Factor) H X 105%* = I (Adjusted Apportionment Factor Which is Certified to you Each December lst) * The 5% increase in the last step is to allow for minor differences in classification and value judgement between the local officials and the Department. By studying this formula you can readily see why a change in assessed value can alter the Apportionment Factor. If "A" is changed,so are licitI nGirs "Hit and "I" Changed in same direction. If "D" is changed, so is "F", but "G"I t or, "I" are Changed in the opposite direction. In otheriaords if "D" is 11 increased, so is "Fit, but "G", "H" and "I" are DECREASED: This suggests to you as clerk the import tance of making suite the!'assessment roll is correct and complete in every respect before you submit your Statement of Assess- ment to the Supervisor of Assessments and County Clerk. If you report a change in assessment after the Apportionment Factor has been certified to your, "A" or "D" or both will change (except in cases where Personal property is changed from line 16 to line 24 or vice versa --then only tax credits will be affected) and "I" can change which will alter tax credits, the tax roll, tax bills and tax receipts. Again, as in 1968 Section 77.64 tax credit payments will not be released to your municipality until all supporting documents (Statement of Assessment PA-528, Tax Credit Certification PC-201 and State- ment of Taxes and Indebtedness PA-665) are on file, are complete, correct and recon- ciled. As was stated in the beginning, municipal clerks occupy a prime position in Wisconsin's system of property taxation. 2 After 5 days, return to WISCONSIN DEPARTMENT OF TAXATION State Office Building t West Wilson Street MADISON, WISCONSIN 53702 U S FUSI/ac PEL KE ICT23'69 KaEf ';t 06 ` IS.P6. eiizso VILLAGE CLERK VILLAGE HALL W MUSCODA I 5357 IMPORTANT ANNOUNCEMENT Date: October 21, 1969 To: All Municipal Clerks From: Wisconsin Department of Revenue, Bureau of Property Taxation Subject: 1969 Statement of Taxes and Indebtedness This memorandum is to notify you that the Department of Revenue, Madison, will be mailing you a new, partially preprinted Statement of Taxes and Indebtedness for 1969 which will replace the three blank copies (PA-661, PA-665 and PA-669) you now have in the large manilla envelope and furnished with your tax roll. Please DO NOT use the old style forms. Wait to receive the new forms and then submit your Statement of Taxes. We have tried to anticipate most of your questions. These logical questions and the answers to them follow: Q What will l be receiving from the Department of Revenue? A You will receive a large window envelope. It will contain the new preprinted Statement of Taxes and instruction sheet. Q When will I receive the new forms? A They are being prepared now. We anticipate you will receive them about November 20. It could be a few days after, due to uncertainty in printer's delivery to us. Q What do I do with the three old forms? A You need only complete the new forms. Upon receiving the new forms lay the old forms aside. To assure proper processing of your documents please use the new style forms. Q Can I use the large manilla envelope addressed to the Department of Revenue? A Yes. Use this envelope (as you have in the past) to mail the white copy to us. Q What shall l do if l do not receive my copy of the new statement by mail? A First, wait a few days. Possibly our mailing of it will be delayed for some unseen reason. Second, contact the former clerk. If you have recently become clerk perhaps we do not have your name and address and we mailed the forms to the former clerk. Contact that person to see if he or she has received them. We will be mailing to the name and address shown on the Statement of Assessment for your municipality. Third, call or write the Department of Revenue. If by waiting, and/or contacting the former clerk you still haven't received your copy of the Statement of Taxes please write or call Mr. George Brandenburg. His Address: Wisconsin Department of Revenue, Bureau of Property Taxation, 1 W. Wilson Street, Madison, Wisconsin 53702. His Phone Number. Area Code 608 266.3846. Q In what ways is the new form different? A The new form will consist of three parts and two carbons. Each part will be a different color. Instructions are all on a separate sheet. Our computer will have preprinted: (1) the year, (2) the county and municipal codes, (3) the type of municipality, (4) the name of the municipality and county, (5) school district code numbers, (6) the names of school districts and (7) your name and address. The paper will be lighter weight. Column 2 on Page 2 of the new form will allow you to enter any amounts your governing body elects to pay from cash or surplus fund. Q What am I to do with the copies of the Statement already in the Assessmentand Tax Rolls? A You should complete them as usual. They will remain in both rolls as always. Information you may have already entered on them will copy easily to the new form. Q Why is this being done now, rather than next spring? A The department spent about seven months (November through May) auditing:and correcting this document for 1865 municipalities. Much of that time was required on Page 1 because data had been entered erroneously. By preprinting now, we can assist you this year, in placing your data (1969 assessed values, levies and trust fund amounts and totals) with the proper school district and in the proper place on the page. Q How does the Department of Revenue determine the correct school districts in my municipality? A As was indicated in the previous answer considerable effort was spent in correcting the school data on the 1968 state- ments. This corrected data was entered and stored on a magnetic tape much as you would record your voice on a reel or recorder tape. Now we are able, through the computer, to re -use ,this corrected , stored data and preprint it on your statment. — OVER — 0 What about school district reorganizations which have occurred since my last statement? A Through the cooperation of the Wisconsin Department of Public Instruction we have been informed of school district reorganizations through September 30. We have updated our magnetic tape and can again determine the correct school districts for your municipality. The instruction sheet included with the form -will tell you how to deal with any exceptions to this. 0 What about19701 A We anticipate that the blank statements in the assessment and tax rolls will be identical to the preprinted statement sent to you from the Department of Revenue. There was not enough time to revise all of these forms by 1969. Thank you for your attention.