HomeMy WebLinkAboutOM 7 09 14 minutesCommittee Minutes July 9, 2014
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Orchard Manor/County Farm
Committee Meeting Minutes
July 9, 2014
Chairperson Patrick Schroeder called the meeting to order at 10:00 a.m. Chairman
Schroeder noted a quorum was present and certified the meeting was in compliance with
the Open Meetings Law. Committee members present were Roger Guthrie, Gary
Ranum, and Donald Splinter. Larry Wolf was excused. Others in attendance were Grant
County staff members Robert Keeney, Fred Naatz, and Carol Schwartz. Terri Abing also
attended.
Gary Ranum made the motion seconded by Donald Splinter to approve the agenda.
Motion carried, voice vote.
Donald Splinter made the motion seconded by Gary Ranum to approve the June 11,
2014 Orchard Manor and Farm Committee minutes after correction of a typographical
error. Motion carried, voice vote.
No farm issues were brought before the committee.
Roger Guthrie made the motion seconded by Gary Ranum to accept the June 2014
County Farm Cash Balance Statement as presented. Motion carried, voice vote.
Donald Splinter made the motion seconded by Roger Guthrie to adopt the Absenteeism
Policy as presented. Motion carried, voice vote. Current policy counts each absence
from work for more than two hours of your shift as an occurrence. A pattern included
missing work on the same day of your schedule at least three times in a year; missing
weekend shifts; and missing days adjacent to scheduled days off. The seventh
occurrence resulted in discipline and the tenth caused termination. This new policy
eliminates occurrences for patterns of absences and reduces the number of allowed
occurrences by two, resulting in discipline at the fifth occurrence and termination at the
eighth.
Roger Guthrie made the motion seconded by Gary Ranum to adopt the Cellular Phone
Policy as presented. Motion carried, voice vote. This policy allows limited usage of
cellular phones in offices.
Maintenance Supervisor Ken McAndrew reported the new reducing valve has been
installed at the Community Services Building. Water for the building is cleare r now.
Chairman Schroeder noted he had complaints from Social Services staff because water
was shut off for repairs. Maintenance has taken out some of the shrubs in front of
Orchard Manor and the Community Services Building that suffered winter kill. The
wastewater treatment plant needed to have a chain repaired. The planned concrete work
is progressing. The 700 wing work is done. Work is taking place on the 3/400 and 5/600
courtyards. Two trees on the grounds were lost during recent storms. Maintenance
replaced some of the pole lights in the parking lot with more efficient bulbs and
assemblies. They will continue this process as replacements are needed. The 900 wing
has always had cooling problems. Staff pinpointed issues and a new thermostat was
installed to fix problems. The dishwasher had a bent conveyor. Replacement parts cost
$800. A new dishwasher needs to be considered soon.
Committee Minutes July 9, 2014
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The committee discussed the possibility of marketing Orchard Manor at a fair booth. The
administrator will follow up on the matter.
Carol Schwartz and the Committee discussed the following Orchard Manor issues:
The current census is 106 geriatric and 28 intellectually disabled residents.
The facility had its annual survey for the ICF/ID and a self -report/complaint survey
for the geriatric unit.
Orchard Manor continues providing one-on-one supervision for a geriatric resident.
The invitations will soon be sent for the Annual Volunteer Banquet on August 21.
The capital campaign has raised $45,824.92 toward its goal.
Current open positions include: seven Certified Nursing Assistants (CNA); one
Registered Nurse/Licensed Practical Nurse; an every other weekend CNA; a
benefit dietary aide, and an on-call dietary aide.
The Director of Nursing and Social Services Manager are attending dementia
training in Middleton today.
A new software program was purchased to implement state-mandated changes to
the quality assurance program.
Gary Ranum made a motion seconded by Roger Guthrie to accept the June 2014
Orchard Manor Cash Balance Statements and vouchers as presented. Motion carried,
voice vote.
Donald Splinter made a motion seconded by Gary Ranum to adjourn to closed session
per state statute 19.85 (1) (c) considering employment, promotion, compensation or
performance evaluation data of any public employee over which the governmental body
has jurisdiction or exercises responsibility, specifically as it relates to compensation of the
Director of Finance. Roll call vote was unanimous. Roger Guthrie made the motion
seconded by Gary Ranum to return to open session. Motion carried; voice vote.
Donald Splinter made the motion seconded by Gary Ranum to approve and recommend
to the Executive Committee the request to start the Orchard Manor Director of Finance
wage at a step 3 on the pay scale. Motion carried, voice vote.
Chairman Schroeder tentatively set Wednesday, August 13, 2014 at 9:00 a.m. for the
next regular meeting. Roger Guthrie made the motion seconded by Donald Splinter to
adjourn the meeting at 11:55 a.m. Motion carried, voice vote.
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Committee Secretary Recording Secretary
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