HomeMy WebLinkAboutHighway Committee Meeting Minutes December 8 2016HIGHWAY COMMITTEE MEETING
December 8, 2016
The Highway Committee of the Grant County Board of Supervisors met on Thursday,
December 8, 2016 at 9:00 A.M. at the Highway Office in Lancaster, Wisconsin.
The meeting was called to order by Chairman Donald Splinter. Other members
present were John Patcle, Lester Jantzen, Mark Stead, and Highway Commissioner
David Lambert. Grant Loy asked to be excused. Also present was County Board
Chairman Robert Keeney, Personnel Director Joyce Roling, Tonia Vial, Joel Leonard,
Jeremy Krachey, and Mike Reynolds. Joining the Committee later in the meeting
were Larry Kirschbaum, Travis Kramer, Jon Knautz, Dave Duwe, Jeff Lutes, Sam Landes,
Terry Solomon, and Jeff Smith.
Notice of the meeting was sent to the media and the agenda was posted at the
Administration Building and Highway Office.
Motion by John Patcle, seconded by Lester Jantzen, to approve the agenda as
printed. David asked that the people in attendance representing the Wisconsin
River Trail Project be allowed to make a presentation after employment on the
agenda. No actibn will be taken on this item. Motion carried.
Motion by Mark Stead, seconded by John Patcle, to approve the minutes of the
November 8, 2016 and November 10, 2016 meetings as printed. Motion carried.
Motion by John Patcle, seconded by Lester Jantzen, to pay Vouchers #1006
thru #1096. Motion carried.
David reported that there are currently three Highway Department employees
on medical leave.
Motion by Donald Splinter, seconded by Lester Jantzen, to hire a new
Patrolman for the Bagley Section. Motion carried.
Tonia Vial and Jeremy Krachey gave the Committee a presentation on the
scope and cost estimates for Phase 2A of the Wisconsin River Trail Project
that starts in Boscobel. The group would like the support of the Highway
Committee and for the full County Board to pass a Resolution supporting the
project. No action was taken as this item was not on the agenda.
Travis opened the snow equipment bids:
Henderson Truck Equipment tandem axle dump body
12' plow
right hand wing
6" sander
electrical system
pre -wet system
Burke Truck & Equipment
tandem axle dump body
12' plow
right hand wing
6" sander
electrical system
pre -wet system
$59,585.00
$12,070.00
$12,888.00 LH wing $12,888.00
$ 4,284.00
$ 3,915.00
$ 5,442.00
111,072.00 per truck
$51,925.00
$12,607.00
$ 9,558.00 LH wing $9,333.00
$ 4,100.00
$ 2,990.00
$ 4,842.03
95,355.03 per truck
Travis opened the bids for two Tandem -axle Patrol Truck Chassis:
Thompson Truck & Trailer, Inc.
2018 International Model 7500 6 x 4 $ 97,800.00 each
Peterbilt Madison
2018 Peterbilt Model 348 $106,778.92 each
2018 Peterbilt Model 365 $121,713.00 each
Truck Country - Dubuque
2018 Western Star Model 4700SF $108,515.00 each
The bids for Patrol Truck chassis will be reviewed and compared to specifications
with a recommendation made to the Committee for action at a special meeting on
Tuesday, December 20, 2016.
Motion by Mark Stead, seconded by John Patcle, to accept the low bid from
Burke Truck & Equipment for $95,355.03 per truck for a dump body, pre -wet system,
electrical system, 6" sander, 12' plow, 9' right side wing, and 9' left side wing.
Motion carried.
Donna Bohnenkamp joined the Committee and explained that there is $10,791.58
in uncollected receivables on the books that date back to at least 2004. The amounts
are due to damages caused by traffic accidents where the driver is unknown as they
chose to drive away and not report the accident. The Finance Director would like
to see the amount written off.
Motion by Mark Stead, seconded by Donald Splinter, to write-off $10,791.58 in
uncollected receivables as suggested by the Finance Director. Motion carried.
Motion by John Patcle, seconded by Mark Stead, to purchase a new rubber
tired roller. Motion carried.
Motion by John Patcle, seconded by Lester Jantzen, to go out for bids on a
new tractor with cab & mower. Motion carried.
Motion by Mark Stead, seconded by John Patcle, to go out for bids on a new
12' to 2 tton truck with dump box and a plow. Motion carried.
Motion by Donald Splinter, seconded by John Patcle, to purchase a new Router
and air compressor. Motion carried.
For the first ten months of 2016, Grant County is over budget by $2,169.00
for the maintenance work that we provide on the State Highway System.
Motion by Mark Stead, seconded by John Patcle, to approve and sign the 2017
Routine Maintenance Agreement with the WisDOT in the amount of $2,075,800.00. The
Agreement shows an increase of $26,000.00 for 2017. Motion carried.
Motion by Mark Stead, seconded by Lester Jantzen, to adjourn at 11:47 A.M.
to Tuesday, December 20, 2016 at 9:30 A.M.. Motion carried.
Respectfully submitted,
Mark A. Stead, Secretary