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HomeMy WebLinkAbout02 Executive Minutes 2024 02 13 ApprovedApproved 03/12/2024 Page 1 of 3 EXECUTIVE COMMITTEE February 13, 2024 The Executive Committee of the Grant County Board of Supervisors met on Tuesday, February 13, 2024 at 9:00 a.m. The meeting was held in Room 264 of the Administration building and via Zoom. Notice of the meeting was posted in the Grant County Herald Independent, Administration Building, Courthouse, and on the Grant County website. The meeting was called to order by Chair Gary Ranum. Other members present were Carol Beals, Donald Splinter, John Beinborn, Robert Keeney, Roger Guthrie and Steve (Porter) Wagner. A quorum was present. Joyce Roling, Shane Drinkwater, Travis Kramer, Jon Hochkammer, and David Bretl were also in attendance. John Beinborn, seconded by Roger Guthrie, moved to approve the agenda with the amendment to place item #7 and #11 after the approval of minutes. Motion carried without negative vote. Donald Splinter, seconded by John Beinborn, moved to approve the January 11, 2024 minutes. Motion carried without negative vote. Travis Kramer presented the request to cancel the BMO credit card and replace it with Community First credit card, our current provider, with a $5000 limit. Donald Splinter, seconded by John Beinborn, moved to approve the request. Porter Wagner, seconded by Roger Guthrie, moved to go into closed session per state statute19.85(1)(c) considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility as it relates to the Finance Department and the Finance Director / County Auditor recruitment. Roll call vote reflected a carried motion. Don Splinter, seconded by John Beinborn, moved to allow Jon Hochkammer, David Bretl, Shane Drinkwater, and Joyce Roling, to stay in closed session. Motion carried without negative vote. Roll Call Yes No Ranum X Splinter X Beinborn X Beals X Guthrie X Wagner X Keeney X Robert Keeney, seconded by Donald Splinter, moved to come out of closed session. Motion carried without negative vote. The Executive Committee was presented information on a Tyler technologies product called Planned Annual Continuing Education (PACE). Motion by Robert Keeney, seconded by Roger Guthrie to approve entering into agreement for 12 PACE Remote days which will include three Approved 03/12/2024 Page 2 of 3 (3) registrations to Tyler Connect annual in-person user conference with out of budget spending of approximately $16,000 to be taken from ARPA funds. Motion carried without negative vote. Finance Porter Wagner, seconded by John Beinborn, moved to accept the Treasurer’s report. Motion carried without negative vote. Porter Wagner, seconded by Roger Guthrie, moved to accept the Vouchers. Motion carried without negative vote. Information Technology System Downtimes 1. 01/19/24 / 02/01/24 Xen Server Host 2 was taken offline due to a memory DIMM (Dual In-Line Memory Module) that failed in processor 2 Slot 12. The first iteration resulted in memory diagnostics for the host. After 3 hours diagnostics reported that all memory was good and functioning. The second iteration IT replaced the faulting DIMM. 2. 01/23/24 VMWare ADHost 2 task scheduler failed. Once this issue was identified IT moved what VMs could be moved to host 1 and rebooted host 2. Upon reboot host 2 was operating normally. Network review 1. The County’s FortiAnalyzer has had its capacity upgraded. Now all firewall events will be stored and analyzed. 2. A new NAS (network attached storage) host is being built by IT. This new host will help in the update of the ADQNAP host. Once complete IT will be able to remove 3 EOL (End Of Life) hosts from the network. 3. IT has started the process of updating the County’s fiber channel network switches. The current switches will be budgeted for replacement next year. County Systems 1. Orchard Manors Door control system is now installed. IT is assisting in the configuration and management of the system. 2. IT is assisting with Tyler Munis : a. Providing alternative delivery methods for pay roll advices b. Helping with the W2 printing process c. Assisting with Tyler Munis system versioning d. Assigning 2 people for Tyler Munis support 3. IT is working with CSZD to start migrating to the Catalyst cloud system starting the first of July. This migration will retire the current LandNav software we use today. 4. The IT team is currently testing FIDO2 (Fast Identity Online) Keys for multiuse workstations that need Microsoft Entra/Azure access. 5. IT is working with the Sheriff’s Office to a. Update the current 911 system to latest software versions. This includes the backup, virtual host and supporting infrastructure b. Change how the current 911 system interoperates with Lancaster and Platteville. Once the Platteville Police department has a loop router the county can switch the connections from a T1 and VPN to the fiber optic loop. Approved 03/12/2024 Page 3 of 3 Public Safety Communications System/ Grant County Fiber optic loop 1. The bid opening was completed on 2/6/2024 for the next 5 towers. 2. The county will be talking with the village of Muscoda on possible public Wifi within the village. 3. IT replaced the network switches at the Lancaster and Platteville sites. IT has also installed the same model of switch as the Fennimore, Muscoda and Boscobel tower sites. 4. IT has deployed a loop router and environmental sensor to the Platteville Police department. 5. IT has resumed network design sessions with RACom for the Radio Network and Platteville Radio networks. 6. IT has reached out to the County’s fiber optic provider on new 2024 projects. The motion was made by Carol Beals and Seconded by Steve ‘Porter’ Wagner for approval. Motion carried without negative vote. Human Resources Current staffing numbers as of November 4, 2023, are as follows: Full time Benefit 328 Regular Part time Benefit 34 Part time 85 Limited term and seasonal 74 TOTAL 521 Roger Guthrie, seconded by Donald Splinter, moved to approve the revisions to the Military Leave Policy. Motion carried without negative vote. John Beinborn, seconded by Porter Wagner, moved to accept the Human Resources Director’s report. Motion carried without negative vote Robert Keeney, seconded by Donald Splinter, moved that the Executive Committee fully support the action taken by the HR Director and the IT Director with recent challenges related to Tyler Munis and staffing at the finance department. Motion carried without negative vote. Donald Splinter, seconded by Roger Guthrie, moved adjourn to February 19, 2024 at 12:45 p.m. Motion carried without negative vote.