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HomeMy WebLinkAboutExecutive Minutes 2011 05 10 1 EXECUTIVE COMMITTEE May 10, 2011 The Executive Committee of the Grant County Board of Supervisors met on Tuesday, May 10, 2011 at 9:00 a.m. in Room 266 of the Administration Building, Lancaster, WI. The meeting was called to order by Chair Robert Keeney. Other members present were Larry Wolf, John Patcle, Mark Stead, Stephen Adrian, Patrick Schroeder, and Ivan Farness. Therefore a quorum was present. Notice of the meeting was sent to the media and the amended agenda was posted in the Administration Building, Courthouse, and on the Grant County website. Ivan Farness, seconded by Larry Wolf, moved to approve the amended agenda as posted. Motion carried without negative vote. John Patcle, seconded by Larry Wolf, moved to approve the minutes of the April 12, 2011 meeting as printed. Motion carried without negative vote. Finance Segment Louise Ketterer presented the April Treasurer’s Report. The Village of Muscoda has offered $50 for a property the county has unsuccessfully attempted to sell. The Village estimates it will cost $10,000 to clean up the property. Patrick Schroeder, seconded by Stephen Adrian, moved to direct Louise to contact the Muscoda Village Clerk with a counteroffer of $1,000 to cover the County’s costs for title work, appraisal, and advertising. The county would then write off the delinquent taxes. Motion carried without negative vote. The Committee will meet at 5:30 p.m. on Tuesday, May 17, prior to the County Board meeting to make a recommendation on the “Resolution Authorizing the Issuance and Sale of $2,225,000 Taxable General Obligation Refunding Bonds.” Final interest rates and savings will be determined on Monday, May 16. Nancy Scott presented the April Revenue/Expense Reports. Larry Wolf, seconded by Ivan Farness, moved to accept the Revenue/Expenditure Reports as presented. Motion carried without negative vote. Payroll, receipts, and accounts payable will go live in Springbrook this week. Due to a delay in implantation of the highway module in Chippewa County to early June, Springbrook will not have an experienced trainer available for us until July. Based on their experience with Chippewa County, they also want to allow for additional onsite visits in the schedule which would push our highway implementation to October, possibly mid- to late-September if it takes less time. The maintenance agreement on the current highway software expires September 30; a minimum three month extension would cost approximately $1,200. The Committee recommended the Highway Committee discuss the timeframe for implementation of the system. Audit fieldwork will begin May 23. The Finance Department will have an unpaid intern from Southwest Tech working part-time beginning May 31 to complete a seventy-two hour experience requirement. 2 Employee Relations Segment US Cellular is offering a 10% discount to all employees of Grant County for their personal US Cellular account as long as Grant County maintains the plan eligibility. Eligibility includes maintaining at least 21 lines. According to Andrea Donelson, from US Cellular, the county does not need to sign anything, but only to give a verbal approval and they will set up an account code for employees to use to get the discount. The committee discussed possible tax liability for the county. The departments that have US Cellular accounts are Unified, Health, DSS, Extension, Sheriff, and Highway. Pat Schroeder, seconded by John Patcle, moved to approve the US Cellular discount for employees. Motion failed 4 no and 3 yes. John Patcle gave the transition team report. John, Mark, Bob, Nancy, and Joyce went to Stevens Point last week to review the process with other counties. If the budget repair bill passes, policies currently covered in contracts, will have to be covered elsewhere. Joyce and Nancy will be meeting with department heads to discuss fiscal and policy impacts. Joyce Roling stated the training on workplace violence is complete. The county did six two hour sessions for all Social Service and ADRC staff. Neal Blackburn and Sgt. Nate Dreckman were part of the presentations. Staffing Update Joyce Roling discussed the staffing report for this past month. Total Grant County Employees as of May 7, 2011, are as follows: Full time Benefit 278 Regular Part time Benefit 119 Part time 22 Limited term and seasonal 153 TOTAL 572 John Patcle presented the Facilities Maintenance Organizational Structure options. Ag & Extension, Law Enforcement, and Public Property voted to recommend option 2, which includes 2 facilities supervisors and 8 maintenance workers over the entire county. John Patcle, seconded by Larry Wolf, moved to go forward with option 2. Motion failed 4 no and 3 yes. The county will continue the current structure and will post the vacant and soon to be vacant positions immediately. Pat Schroeder, seconded by Steve Adrian, moved to go into closed session per state statute 19.85 (1) (c) and (e) regarding personnel matters, Sheriff’s Department employee conflict resolution hearing, and union contract negotiations update. Roll call vote resulted in a carried motion. Mark Stead, seconded by Larry Wolf, moved to return to open session. Motion carried without negative vote. 3 After reviewing the complaint by the Sheriff’s department employee along with the relief/correction action sought, Mark Stead, seconded by Pat Schroeder, moved to deny the complaint under the complaint resolution policy. Motion carried without negative vote. Mark Stead, seconded by Steve Adrian, moved to adjourn to June 15, 2011 at 1:00 p.m. Motion carried without negative vote.