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HomeMy WebLinkAboutExecutive Minutes 2011 06 151 EXECUTIVE COMMITTEE June 15, 2011 The Executive Committee of the Grant County Board of Supervisors met on Wednesday, June 15, 2011 at 1:00 p.m. in Room 266 of the Administration Building, Lancaster, WI. The meeting was called to order by Chair Robert Keeney. Other members present were Larry Wolf, John Patcle, Mark Stead, Stephen Adrian, Patrick Schroeder, and Ivan Farness. Therefore a quorum was present. Notice of the meeting was sent to the media and the amended agenda was posted Monday afternoon in the Administration Building, Courthouse, and on the Grant County website. Stephen Adrian, seconded by Larry Wolf, moved to approve the amended agenda as posted. Motion carried without negative vote. Patrick Schroeder, seconded by John Patcle, moved to approve the minutes of the May 10 and May 17, 2011 meetings as printed. Motion carried without negative vote. Employee Relations Segment John Patcle gave the transition team report. The team will be going to Stevens Point on July 13 to review the results of the sub-committees meetings the last couple of months. Joyce and Nancy represented Grant County on the subcommittee dealing with the Personnel Handbook. The Supreme Court overturned Judge Sumi’s ruling regarding the Budget Repair Bill. The bill did pass in March and will be published later this month with the effective date to be determined. John Patcle stated that Grant County has a tremendous amount of good employees and it is not the county’s wish to take away all of their benefits. Robert Keeney reiterated that just because you can take away benefits, doesn’t mean you should. After discussion, Steve Adrian, seconded by Larry Wolf, moved to approve the request to create a maintenance department and transfer the payroll budget to that department with the remainder of the budget to be transferred January 1, 2012. Motion carried. Jody Bartels presented the request to fill a 16 hour per week Office Assistant position when it becomes vacant the end of July. Pat Schroeder, seconded by Mark Stead, moved to allow the Register in Probate to fill the position when it becomes vacant. Motion carried. Joyce Roling updated the committee regarding the status of the budget repair bill. Joyce Roling discussed the staffing report for this past month. Total Grant County Employees as of June 13, 2011, are as follows: Full time Benefit 280 Regular Part time Benefit 115 Part time 23 Limited term and seasonal 160 TOTAL 578 2 John Patcle, seconded by Mark Stead, moved to go into closed session per state statute 19.85 (1) (c) and (e) regarding personnel matters and union contract negotiations update. Roll call vote resulted in a carried motion. Mark Stead, seconded by Steve Adrian, moved to return to open session. Motion carried without negative vote. Finance Segment Sue Cummins presented the May Treasurer’s Report. John Patcle, seconded by Ivan Farness, moved to accept the Treasurer’s Report. Motion carried without negative vote. Chair Robert Keeney read portions of a copy of a letter written by the Milwaukee County Treasurer in opposition to AB 135 which would reduce the interest rate on delinquent taxes from 1% per month to 0.5% per month. Among the concerns noted were lack of incentive to pay taxes, potential burden on some banks in connection with mortgages, and reduction in county revenue. As of June 2, AB 135 was still in the Ways and Means Committee. The Committee discussed the issue of the Register of Deeds records still not being online. The department has state funds on hand to accomplish this but has been waiting several years for GCS to develop a program to do this. The item will be placed on next month’s agenda after Public Property receives an update from the Register of Deeds and I.T. Director regarding GCS’ progress and alternatives. Nancy Scott reviewed some of the provisions in the proposed state budget along with the estimated county savings from the budget repair bill requirement for employees to contribute to their retirement. The savings is estimated at $410,000 to $440,000 depending on the exemptions included in the final budget. The county’s shared revenue reduced is expected to be $420,000 and there will also be some reductions in program funding for specific departments. Joint Finance Committee proposed some changes to the governor’s proposal regarding levy limits which it appears would allow the county to use some of the unused levy limit from last year or to not decrease the levy by the reduced debt service when the administration building is paid off. The Committee will provide guidance to the departments in developing the 2012 budgets at the July meeting. Mark Stead, seconded by Larry Wolf, moved to accept the May Revenue and Expense Reports. Motion carried without negative vote. Payroll and financials have been converted to Springbrook. We are working through training issues and identifying the appropriate reports for various department needs. Training on the budget module is scheduled for next month. We will also be working on eliminating Social Services’ MAS90 software over the next two to three months and will begin work on documenting our procedures for internal use as well as for next year’s audit. We will attempt to schedule internal training next month to address any questions users may still have and to do some training on reports. 3 Onsite setup for the highway system is scheduled to being July 25 with a go live target of September 26. Springbrook has agreed to pick up the cost of extending the ACS maintenance agreement for three months if they are unable to complete implementation before it expires. Mark Stead, seconded by Steve Adrian, moved to adjourn to July 12, 2011 at 9:00 a.m. Motion carried without negative vote.