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HomeMy WebLinkAboutExecutive Minutes 2012 11 13 approved1 EXECUTIVE COMMITTEE November 13, 2012 The Executive Committee of the Grant County Board of Supervisors met on Tuesday, November 13, 2012 at noon in Room 266 of the Administration Building, Lancaster, WI. The meeting was called to order by Chair John Beinborn. Other members present were Robert Keeney, John Patcle, Robert Scallon, Donald Splinter, Mark Stead, and Larry Wolf. Therefore, a quorum was present. Also in attendance were Joyce Roling, Nancy Scott, Louise Ketterer, Dave Lambert, Verda Nemo, Gayle Mason, Marilyn Pierce, Nate Dreckman, Jack Johnson and Linda Gebhard. Notice of the meeting was sent to the media and the amended agenda was posted in the Administration Building, Courthouse, and on the Grant County website. Robert Keeney, seconded by Robert Scallon, moved to approve the amended agenda as posted. Motion carried without negative vote. Larry Wolf, seconded by Donald Splinter, moved to approve the minutes of the October 9, 2012 meeting as written. Motion carried without negative vote. Mark Stead, seconded by Robert Keeney, moved to approve the minutes of the November 1, 2012 meeting as written. Motion carried without negative vote. Louise Ketterer presented the Treasurer’s Report. Mark Stead, seconded by Donald Splinter, moved to accept the Treasurer’s Report. Motion carried without negative vote. Linda Gebhard presented the Resolution Providing for the Publication, Filing, Inspection and Adoption of a Code of General Ordinances. The company that currently provides this service requested the resolution to formally update their records which reflect the previous County Clerk. Donald Splinter, seconded by Robert Scallon, moved to recommend approval by the County Board. Motion carried without negative vote. Marilyn Pierce informed the Committee that the Land Information Committee has approved proceeding with scanning and redaction of social security numbers (SSN) for records prior to 1989. The project will be funded from the SSN redaction fees established by the state in June 2010 to be collected through 2013. Upon completion, these older records will also be available online. Jack Johnson requested a change in the funding for the $210,000 jail door project in the proposed 2013 budget. Funding approved at the October 11 meeting was $45,000 from communications grant match funds if that grant is not received, $60,000 from the jail assessment fund, and the balance from the capital improvements fund. Jack requested the jail assessment fund not be used as the department will need to purchase a new transport van next year, fund GED, and potentially address problems with video conferencing with the courts. Robert Scallon, seconded by Robert Keeney, moved to fund the jail doors using $45,000 from the grant matching funds if the grant is not received and take the balance from the capital improvements fund. Motion carried without negative vote. Larry Wolf, seconded by Donald Splinter, moved to recommend approval of the proposed budget by the County Board. Motion carried on 4-3 vote. 2 Donald Splinter, seconded by Robert Keeney, moved to recommend approval of the Resolution Authorizing the County Treasurer to Settle in Full for General Taxes for the Tax Roll Year 2012—Collectable in 2013. Motion carried without negative vote. John Patcle, seconded by Robert Keeney, moved to recommend approval of the Resolution Regarding County Orders (Checks). Motion carried without negative vote. Mark Stead, seconded by John Patcle, moved to recommend approval of the Resolution Regarding the Investment of County Funds. Motion carried without negative vote. Mark Stead, seconded by Larry Wolf, moved to recommend approval of the Resolution Regarding the Designation of a Depository. Motion carried without negative vote. Robert Scallon, seconded by Donald Splinter, moved to recommend approval of the Resolution Regarding General Tax Levy. Motion carried on 4-3 vote. Mark Stead, seconded by Robert Keeney, moved to accept the Revenue/Expenditure Report. Motion carried without negative vote. John Patcle, seconded by Mark Stead, moved to approve the Highway Department request to abolish a Heavy Truck Driver position and replace it with an Operator I position as recommended by the Highway Committee. There is no fiscal impact. Motion carried without negative vote. Bob Scallon, seconded by Larry Wolf, moved to approve the Sheriff’s Department request for temporary pay to the Drug Task Force Secretary for 2 months from $12.48 per hour to $16.00 per hour to complete work on grant applications. Motion carried without negative vote. Larry Wolf, seconded by Donald Splinter, moved to approve the HRA policy change which would be effective January 1, 2013, and states only benefit eligible employees who contribute the statutorily required employee share of WRS are eligible for deductible reimbursement and rollover. This would currently affect 23 employees. Motion carried without negative vote. Staffing Update: Current staffing figures as of November 9, 2012, are as follows: Full time Benefit 277 Regular Part time Benefit 113 Part time 21 Limited term and seasonal 156 TOTAL 567 John Patcle gave the Transition Team report. The Team met on October 30th and are on steps 4 and 5 of the process. Joyce Roling gave the Directors report. Civil Rights and Bullying in the Workplace training was provided to Unified Counseling of Grant and Iowa Counties at their annual employee training day at SWTC. There has been a request for culture awareness training about the 3 Amish, Mennonite, and Hispanic population for employees of Grant County providing services. Joyce will work with SWTC to create a curriculum. Robert Keeney, seconded by Larry Wolf, moved to go into closed session per state statute 19.85 (1) (c) considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility and (e) deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session as it relates to Act 10, compensation and union contract negotiations. Roll call vote resulted in a carried motion. Mark Stead, seconded by Larry Wolf, moved to return to open session. Motion carried without negative vote. Mark Stead, seconded by John Patcle, moved to adjourn to December 11, 2012.