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HomeMy WebLinkAboutExecutive Minutes 2018 07 10 approved1 EXECUTIVE COMMITTEE July 10, 2018 The Executive Committee of the Grant County Board of Supervisors met on Tuesday, July 10, 2018 at 9:00 a.m. in room 266 of the Administration Building, Lancaster, WI. The meeting was called to order by Chair John Patcle. Other members present were Carol Beals, Robert Keeney, Mike Lieurance, John Patcle, Gary Ranum, Mark Stead, and Donald Splinter. Therefore a quorum was present. Also in attendance were Shane Drinkwater, Carrie Eastlick, Joyce Roling, Dave Lambert, Jessie Klein, and Carrie Kerstiens. Notice of the meeting was sent to the media and the amended agenda was posted in the Administration Building, Courthouse, and on the Grant County website. Motion by Mark Stead, seconded by Donald Splinter, to approve the amended agenda as posted. Motion carried without negative vote. Motion by Donald Splinter, seconded by Mike Lieurance, to approve the minutes of the June 12 and June 19, 2018 meetings as presented. Motion carried without negative vote. Gary Ranum presented the recommendation of the Wisconsin River Rail Transit Commission to increase each member county’s annual contribution from $28,000 to $30,000 in 2019 to fund capital expenditures. All member counties will need to agree for the increase to be effective. Motion by Mark Stead, seconded by Gary Ranum, to increase the contribution to $30,000. Motion carried without negative vote. Finance Motion by Mark Stead, seconded by Mike Lieurance, to accept the June Treasurer’s Report. Motion carried without negative vote. Motion by Donald Splinter, seconded by Mark Stead, to recommend approval of the “Resolution: Authorizing the County Treasurer to Quit Claim Tax Parcel 271-02908-0010 in the City of Platteville to the Former Owner”. Motion carried without negative vote. No action was taken on tax deed parcels #136000464-0120 and #246-00708-0000 as no qualified bids were received. Brad Viegut of Robert W. Baird & Co., Inc. presented preliminary information for the second phase of financing for the LEC/ADRC/SS building, to be issued in August. Robert Keeney requested $1200 funding for the payment to the DOT per the agreement for the Kieler Welcome Center. The county received the advertising fees in 2017 but the portion due to the DOT is not in the 2018 budget. Motion by Gary Ranum, seconded by Mike Lieurance, to recommend approval of the request. Nancy Scott gave the Committee an overview of the County’s accounting fund structure. 2 Motion by Gary Ranum, seconded by Robert Keeney, to accept the June vouchers. Motion carried without negative vote. Motion by Mark Stead, seconded by Gary Ranum, to accept the June Revenue/Expenditure Report. Motion carried without negative vote. Motion by Robert Keeney, seconded by Donald Splinter, to accept the Finance Director’s report. Motion carried without negative vote. Technology County systems review a. Laserfiche has been migrated to the production Administration buildings SQL Server. b. It has been discovered that all of the SQL Servers for the County are not licensed properly. IT is working with CDW to get pricing for the 2019 Budget to correct any licensing issues. c. New roads for the highway department is now live. The AS/400 system is scheduled to be decommissioned in 2 months System Downtimes No system downtimes to report Network review a. Conservation Sanitation and Zoning is now in the implementation phase of deployment. Currently we are waiting on a UPS battery to finish the install. b. IT is still gathering statistics on general network performance and usage. c. IT is moving VMs to new VMware hosts at the Administrative Building and Orchard Manor. a. Orchard Manor is complete. b. Administrative Building is 90% complete. d. Review of Wi-Fi Heat Maps for i. Administrative Building ii. Court House iii. Fair Grounds iv. LEC simulated Security review a. The web proxy project has been put on hold due to a greater need for secure VPN system. b. A review of the Grant County ASA firewall configurations has been started. c. IT has started to use the OpenVPN system in the following areas a. Road Warriors or Remote workers. Currently the following departments/sites use the OpenVPN system. i. IT ii. GIS 3 iii. Orchard Manor b. Remote access for Police Departments to the Zuercher system. The following Police Departments have OpenVPN installed and running. i. Cuba City ii. Dickeyville iii. Hazel Green c. LAN – to – LAN Connections. Currently only CSZD has an installed OpenVPN connection. LAN – to – LAN VPNs going forward will be replaced by OpenVPN connections. New building a. Working with Mead and Hunt to a. Change requests have been issued for ADRC and Social Services for more Ethernet connections per office. b. Change request has been submitted for the Telecommunications handholds. This change adds an additional handhold in a green space for future expansion. b. Reviewing the 911 configuration for the new building. We will be working on how to make the system more resilient to issues. c. A review of equipment for the wireless system with CCCP. d. Proposal for Orchard Manor and UWEX/Fair Grounds fiber optics. The motion was made to recommend for approval the fiber optic proposal by Don Splinter, seconded by Mark Stead. The motion was withdrawn by Don Splinter, seconded by Mark Stead. Committee will meet prior to the County Board on July 17th 2018 to act on fiber optic proposal. **Notes Local area network (LAN) is a computer network that interconnects computers within a limited area such as a residence, school, laboratory, university campus or office building. A wide area network (WAN) is a telecommunications network or computer network that extends over a large geographical distance/place. A virtual private network (VPN) extends a private network across a public network, and enables users to send and receive data across shared or public networks as if their computing devices were directly connected to the private network. Proxy server is a server (a computer system or an application) that acts as an intermediary for requests from clients seeking resources from other servers. 4 Employee Relations Staffing Update: Current staffing numbers as of July 7, 2018, are as follows: Full time Benefit 289 Regular Part time Benefit 82 Part time 73 Limited term and seasonal 84 TOTAL 528 The committee discussed the vacation policy and the possibility to allow experienced candidates to start off with paid vacation. Joyce Roling will discuss this during the PTO LEAN project and bring options to back to the committee. Joyce Roling gave the Personnel Director’s report. Gary Ranum, seconded by Mike Lieurance, moved to approve the Personnel Director’s report. Motion carried without negative vote. Mark Stead, seconded by Don Splinter, moved to adjourn to July 17, 2018, at 9:30 a.m. prior to the County Board meeting. Motion carried without negative vote.