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HomeMy WebLinkAboutExecutive Minutes 2018 09 11 approved 1 EXECUTIVE COMMITTEE September 11, 2018 The Executive Committee of the Grant County Board of Supervisors met on Tuesday, September 11, 2018 at 8:30 a.m. in room 266 of the Administration Building, Lancaster, WI. The meeting was called to order by Vice-Chair Mark Stead. Other members present were Carol Beals, Robert Keeney, Mike Lieurance, Gary Ranum, and Donald Splinter. John Patcle asked to be excused. Therefore a quorum was present. Also in attendance were Shane Drinkwater, Carrie Eastlick, Joyce Roling, Nancy Scott, Carol Schwartz, Nate Dreckman, Jody Bartels, Carrie Kerstiens, Dave Lambert, Linda Gebhard, Jack Johnson, Marilyn Pierce, Lisa Riniker, Jeff Kindrai, and Lori Reid. Notice of the meeting was sent to the media and the agenda was posted in the Administration Building, Courthouse, and on the Grant County website. Motion by Donald Splinter, seconded by Gary Ranum, to approve the agenda as posted. Motion carried without negative vote. Motion by Donald Splinter, seconded by Robert Keeney, to approve the minutes of the August 14 meeting as corrected and the August 21 meeting as printed. Motion carried without negative vote. Finance Motion by Donald Splinter, seconded by Carol Beals, to accept the August Treasurer’s Report. Motion carried without negative vote. Motion by Gary Ranum, seconded by Carol Beals, to recommend approval of the Ordinance to Amend Chapter 206 entitled “Peace and Good Order” of the Grant County Code to add section §206-4.1 “Worthless Payment Charge, Overpayments and Underpayments.” Motion carried without negative vote. Motion by Robert Keeney, seconded by Mike Lieurance, to recommend approval of creating an offer to purchase the WE Energies building contingent upon the offer to purchase from Fritz Family Foundation. Motion carried without negative vote. Motion by Robert Keeney, seconded by Gary Ranum, to forward to the County Board the 2019 District Attorney budget as presented. Motion carried without negative vote. Motion by Mike Lieurance, seconded by Donald Splinter, to forward to the County Board the 2019 Victim Witness budget as presented. Motion carried without negative vote. Motion by Donald Splinter, seconded by Robert Keeney, to forward to the County Board the 2019 Child Support budget as presented. Motion carried without negative vote. Motion by Robert Keeney, seconded by Gary Ranum, to forward to the County Board the 2019 Clerk of Courts budget as presented. Motion carried without negative vote. 2 Motion by Gary Ranum, seconded by Mike Lieurance, to forward to the County Board the 2019 Corporation Counsel budget as presented. Motion carried without negative vote. Motion by Donald Splinter, seconded by Mike Lieurance, to forward to the County Board the 2019 County Board and Chair budget as presented. Motion carried without negative vote. Motion by Donald Splinter, seconded by Mike Lieurance, to forward to the County Board the 2019 County Clerk budget as presented. Motion carried without negative vote. Motion by Mark Stead, seconded by Gary Ranum, to forward to the County Board the 2019 County Treasurer budget as presented. Motion carried without negative vote. Motion by Robert Keeney, seconded by Donald Splinter, to forward to the County Board the 2019 Finance budget as presented. Motion carried without negative vote. Motion by Gary Ranum, seconded by Carol Beals, to forward to the County Board the 2019 Information Technology budget as presented. Motion carried without negative vote. Motion by Carol Beals, seconded by Robert Keeney, to forward to the County Board the 2019 Personnel budget as presented. Motion carried without negative vote. Motion by Gary Ranum, seconded by Mike Lieurance, to forward to the County Board the 2019 Register in Probate budget as presented. Motion carried without negative vote. Motion by Mark Stead, seconded by Gary Ranum, to forward to the County Board the 2019 Treatment Court budget as presented. Motion carried without negative vote. Motion by Carol Beals, seconded by Robert Keeney, to forward to the County Board the 2019 Register of Deeds budget as presented. Motion carried without negative vote. Motion by Mike Lieurance, seconded by Donald Splinter, to accept the August vouchers. Motion carried without negative vote. Motion by Mark Stead, seconded by Gary Ranum, to accept the August Revenue/Expenditure Report. Motion carried without negative vote. Motion by Robert Keeney, seconded by Donald Splinter, to accept the Finance Director’s report. Motion carried without negative vote. Technology Purchase of IT software and Microsoft licensing a. VMWare Licensing ($4,700) b. Unitrends Backup ($3,000) The motion was made to recommend for approval by Mike Lieurance seconded by Mark Stead. Motion carried without negative vote. 3 Motion by Donald Splinter, seconded by Gary Ranum, to approve $15,000 from Courthouse Security carryover for purchase of Polycom system. Motion carried without negative vote. Department update 9/11/2018 System Downtimes No downtimes to report County systems review a. IT is preparing a server and new switch for the UWEX/fair grounds. b. IT is now focused on encryption of the social services laptops. Network review a. Conservation Sanitation and Zoning is now fully deployed on the new internet connection. The new line is not fast enough for use by the CSZD to use GCS. IT is working on a Xen Desktop prototype for CSZD to use. b. IT is moving VMs(Virtual Machine) to new VMware hosts at the Administrative Building currently 95% complete. Security review a. The web proxy project has been resumed and we are testing prototypes for an in house developed system. b. IT has started the process of implementing Carbon Black Defense County wide. IT will have its first training session this Thursday (9/13). Fiber Optic Project a. All needed conduit has been ran to UWEX and Orchard Manor. b. Pulling of the fiber is on hold until racks are installed at the new buildings demark room (1010). c. Switches for UWEX and Orchard Manor have been ordered and received. d. Configuration of the UWEX/ Orchard Manor switches has begun. New building a. IT is working with Social Services and ADRC to determine IT needs (Phones/Network/AV) b. Reviewing the 911 configuration for the new building. We will be working on how to make the system more resilient to issues. c. IT has been working on with Sheriff’s Office/ADRC/Social Services to build a final IT budget for the new building. The motion was made to recommend for approval by Gary Ranum seconded Carol Beals. Motion carried without negative vote. 4 Employee Relations Brent Straka from TriCor gave the status of the 2019 Health Insurance bids. There are three proposals so far. He will present final numbers to the committee at the meeting on September 18, 2019. Joyce Roling reported that a survey sent to department heads resulted in an overwhelming “no interest” in pursuing a Paid Time Off (PTO) program for Grant County. The committee agreed that it is best not to move forward at this time. After a lengthy discussion, the committee decided to revisit the Voluntary Leave Donation policy revision at a future meeting. Mark Stead, seconded by Robert Keeney moved to accept the Personnel Directors report. Motion carried without negative vote. Mike Lieurance, seconded by Gary Ranum, moved to adjourn to September 18, 2018, at 6:00 p.m. prior to the County Board Meeting. Motion carried without negative vote.