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HomeMy WebLinkAboutExecutive Minutes 2019 02 13 approved1 EXECUTIVE COMMITTEE February 13, 2019 The Executive Committee of the Grant County Board of Supervisors met on Wednesday, February 13, 2019 at 8:30 a.m. in room 266 of the Administration Building, Lancaster, WI. The meeting was called to order by Vice-Chair Mark Stead. Other members present were Carol Beals, Robert Keeney, Gary Ranum, Donald Splinter and Mark Stead. Mike Lieurance asked to be excused. Therefore a quorum was present. John Patcle arrived during the meeting. Also in attendance were Carrie Eastlick, Shane Drinkwater, Joyce Roling, Nancy Scott, Carol Schwartz, Jack Johnson, Amy Olson, Carrie Kerstiens, Ken McAndrew, Jeff Kindrai, and Nate Dreckman. Notice of the meeting was sent to the media and the amended agenda was posted in the Administration Building, Courthouse, and on the Grant County website. Motion by Donald Splinter, seconded by Gary Ranum, to approve the amended agenda as posted. Motion carried without negative vote. Motion by Mark Stead, seconded by Robert Keeney, to approve the minutes of the January 10, 2019 meeting as corrected. Motion carried without negative vote. Finance Motion by Mark Stead, seconded by Robert Keeney, to accept the January Treasurer’s Report. Motion carried without negative vote. Remediation of the Ellenboro Store property has been completed. The consensus of the committee is to advertise it as is, without additional backfilling, with sealed bids to be accepted. Motion by Donald Splinter, seconded by Robert Keeney, to move forward with the refunding plan for the Orchard Manor bonds. Motion carried without negative vote. Motion by Gary Ranum, seconded by John Patcle, to recommend adoption of the Resolution Providing for the Sale of Approximately $2,175,000 General Obligation Refunding Bonds. Motion carried without negative vote. Carrie Kerstiens presented the Child Support Administrator’s Quarterly Report. Motion by Carol Beals, seconded by Mark Stead, to recommend approval of the Resolution in Support of Increased Child Support Funding. Motion carried without negative vote. Pursuant to the committee consensus, the Finance Director will prepare a resolution for the list of non-lapsing funds presented, excluding the loan closet, after the final amounts are determined. The net funds lapsed from the fair carryovers and 2018 fair budget will be applied to the loan from the general fund for the swine barn construction. Motion by Gary Ranum, seconded by Mark Stead, to recommend amending the Grant Application Policy to allow the Veterans Service Officer to apply for the annual state grant without County Board approval. Motion carried without negative vote. 2 Motion by Robert Keeney, seconded by John Patcle, to accept the January vouchers. Motion carried without negative vote. Motion by Mark Stead, seconded by John Patcle, to accept the January Revenue/Expenditure Report. Motion carried without negative vote. Motion by John Patcle, seconded by Donald Splinter, to accept the Finance Director’s report. Motion carried without negative vote. Technology Department update 02/13/2019 Purchase of POE switch (2930F) for Administration Building 2nd floor. The motion was made to recommend for approval by Donald Splinter seconded by John Patcle. Motion carried without negative vote. System Downtimes AD Building had a VMWare downtime on Saturday (02/09/2019). VMware system locked up and was rebooted. County systems review a. IT is standing up an electronic fax system for the county. Basic send and receive functions are working. IT is now working on windows integration and deployment for the health department. b. The 3rd and 2nd floor court rooms are now equipped and running with new Polycom systems. Network review a. IT has fused and completed the fiber optic runs from the MDF to 2nd and 1st floor IDFs. b. IT has finished training with Carbon Black. We are now on our own to train the system. New building a. On 1/21/2019 IT started mounting switches and prepping IT areas for startup b. On 2/4/2019 CCCP installed access points c. On 2/4/2019 CCCP powered up the network switches for CSB d. Starting on 2/4/2019 i. IT has started to stand up the network for the CSB site. ii. Fiber optics to Orchard Manor will be turned on. e. On 2/11/2019 IT started server install. f. IT is reviewing WAN optimization software for the new building. g. Reviewing the 911 configuration for the new building. h. TDS will install DIA and phone service on 3/4/2019 The motion was made to accept the IT Director’s report by John Patcle, seconded by Gary Ranum. Motion carried without negative vote. 3 Employee Relations Staffing Update: Current staffing numbers as of February 02, 2019 are as follows: Full time Benefit 299 Regular Part time Benefit 75 Part time 75 Limited term and seasonal 72 TOTAL 521 The committee reviewed the Promoted or Transferred Employee Policy as it would pertain to upcoming middle management placements and the intent of the 5% above the base pay of those they supervise rule. The Personnel Director was asked to meet with the Sheriff, the Health Officer, and the Orchard Manor Administrator to bring a recommendation to the committee clarification changes, if any, in March. Joyce Roling gave the Personnel Director’s report. Don Splinter, seconded by Gary Ranum, moved to approve the Personnel Director’s report. Motion carried without negative vote. John Patcle, seconded by Don Splinter, moved to go into closed session per state statute 19.85(1) (c) considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility as it relates to the performance evaluation of the Finance Director. Don Splinter, seconded by Gary Ranum, moved to return to open session. Motion carried without negative vote. Mark Stead, seconded by Donald Splinter, moved to adjourn to Thursday, March 14, 2019 at 2:00 p.m. Motion carried without negative vote.