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HomeMy WebLinkAboutExecutive Minutes 2020 04 14 Approved 1 EXECUTIVE COMMITTEE April 14, 2020 The Executive Committee of the Grant County Board of Supervisors met on Tuesday, April 14, 2020 at 8:30 a.m. via virtual Zoom meeting. The meeting was called to order by Chair John Patcle. Other members present were Robert Keeney, Gary Ranum, Donald Splinter, Mark Stead, Mike Lieurance, and Carol Beals. Therefore a quorum was present. Also in attendance were Carrie Eastlick, Shane Drinkwater, Joyce Roling, Garry Pluemer, Lori Reid, and Ben Wood. Notice of the meeting was posted in the Administration Building, Courthouse, and on the Grant County website. Don Splinter, seconded by Mike Lieurance, moved to approve the agenda as posted. Motion carried without negative vote. Gary Ranum, seconded by Donald Splinter, moved to approve the minutes of March 10, 2020 and March 17, 2020. Motion carried without negative vote. Finance Mark Stead, seconded by Robert Keeney, moved to accept the Treasurer’s report. Motion carried without negative vote. Facilities and Maintenance With Covid -19 limiting movement, the only thing to report this month are roof leaks at the Courthouse. Garry Pluemer has been in touch with Giese about repairs. Gary Ranum, seconded by Robert Keeney, moved to approve the Facilities and Maintenance Manager’s Report. Motion carried without negative vote. Information Technology System Downtimes: No downtimes to report Network review: a) The Courthouse network upgrade is still in progress. IT is currently installing additional ethernet with the help of Maintenance to accommodate VOIP (Voice over internet protocol) phones. b) IT is still working with Accurate controls for assistance on getting the Administrative Buildings camera up and running. COVID 19 response: a) IT has been supporting the Governors order for work at home. Currently IT is using a combination of VPN’s and Xen Desktop to support the County staff at home. b) IT has deployed VOIP Conference phones to CSB and Administration Building. c) IT has deployed soft phones for remote workers with VOIP phones. The soft phone allows the remote worker to operate their phone at the County remotely. 2 d) IT purchased a Zoom account for 1 year. This account is HIPPA certified service. Zoom accounts have been dispersed to the needed departments. e) IT has purchased Tablets to support telehealth for Orchard Manor and Emergency Management. All of the tablets are enrolled in the County’s Mobile Device Management system (MDM). County systems review: a) IT has installed 6 mobile VOIP phones at Orchard Manor. The VOIP phones are being supported by the CSB Buildings Mitel system. b) IT has 2 team members learning SCCM starting the week of 4/6. c) IT has been working with the Sheriff’s Office to get Zeurcher GIS system online. d) IT has been working with Unified to install a traffic shaper to help ease current phone issues. The second generation of the traffic shapers was installed in Lancaster on 4/3/2020. Dodgeville’s install was completed on 4/10. New building: a) IT has been working with TDS and Central Square on 911 trouble shooting. IT has also visited Iowa and Monroe County PSAPs (Public Safety Answering Point) to answer questions about the installation of Central Square 911. b) The 911 migration has been moved to the week of June 15th. This is due to COVID 19 travel restrictions. The motion was made to accept the IT Director’s report by Donald Splinter, seconded by Mark Stead. Motion carried without negative vote. Employee Relations Don Splinter, seconded by Gary Ranum, moved to recommend for approval at the County Board the revision to the Grant County Grievance Policy. Motion carried without negative vote. Mike Lieurance, seconded by Carol Beals, moved to accept the Personnel Director’s report. Motion carried without negative vote. Don Splinter, seconded by Mark Stead, moved to go into closed session per state statute: a) 19.85 (1) (c) considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility as it relates to review of applications for recruitment of Finance Director position. Robert Keeney, seconded by Mark Stead, moved to return to open session. Motion carried without negative vote. Mark Stead, seconded by Don Splinter, moved to adjourn to until the Finance Director interview date and then to the regularly scheduled meeting at 8:30 a.m. on May 12, 2020. Motion carried without negative vote.