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HomeMy WebLinkAboutExecutive Minutes 2020 08 13 1 EXECUTIVE COMMITTEE August 13, 2020 The Executive Committee of the Grant County Board of Supervisors met on Thursday, August 13, 2020 at 1:00 p.m. in the South Room of the Youth & Agriculture Center and via Zoom Meeting. The meeting was called to order by Chair, Gary Ranum. Other members present were Mark Stead, John Patcle, Robert Keeney, Donald Splinter, and Dwight Nelson. Mike Lieurance asked to be excused. Therefore a quorum was present. Shane Drinkwater, Joyce Roling, Carrie Eastlick, Amanda Degenhardt, Garry Pluemer, Carrie Kerstiens, Carol Schwartz, Fred Naatz, Dave Lambert, and Amy Olson were also in attendance. Notice of the meeting was posted in the Grant County Herald Independent, Administration Building, Courthouse, and on the Grant County website. Don Splinter, seconded by John Patcle, moved to approve the agenda as posted. Motion carried without negative vote. Mark Stead, seconded by John Patcle, moved to approve the minutes of July 14, 2020. Motion carried without negative vote. Finance Mark Stead, seconded by Don Splinter, moved to approve the Treasurers report. Motion carried without negative vote. Mark Stead, seconded by John Patcle, moved to approve the Fair sponsorship carryover request. Motion carried without negative vote. Amanda Degenhardt reviewed the preliminary numbers of the 2021 budget with the committee. A budget workshop will be scheduled soon with the Department Heads in an effort to get closer to a balanced budget. Robert Keeney, seconded by Don Splinter, moved to accept the vouchers. Motion carried without negative vote. Mark Stead, seconded by Dwight Nelson, moved to accept the revenue and expense report. Motion carried without negative vote. Don Splinter, seconded by John Patcle, moved to approve the Finance Director’s report. Motion carried without negative vote. Information Technology System Downtimes  County VoIP(Voice Over Internet Protocol) phones were unable to dial outside of the phone system due to a TDS SIP( Session Initiation Protocol)issue on 7/19/2020 @ 1:00 P.M. TDS SIP service was restored by TDS at 7:00 PM that same day. 2 Network review a. Phase 4 of the VoIP phone system is in pause until the Sheriff’s dispatch system is moved. Once dispatch has been moved, IT will migrate the highway and UW Extension/fair grounds to the VoIP system. b. IT has enhanced the County’s Openvpn system to dump connection performance data to a SQL(Structured Query Language) server. This will allow the County to start doing analytics for VPN (Virtual Private Network) connections. c. IT will be working with Social Services on the following issues i. Get remote proxies working for Openvpn connections ii. Configure Openvpn to allow for Active Directory updates iii. Purchase 2 more Zoom Accounts for Social Services iv. Trouble shoot Citrix remote connection timeouts d. IT has started upgrades to VMWare 7.0 for the CSB and AD Buildings e. IT added new wiring to support VoIP phones and additional wireless access points at the Highway Department COVID 19 response a. IT will be testing low bandwidth options for remote work from home using Citrix Xen Desktop. b. IT has been working with the County’s Zoom account to  Supporting a common meeting area at the UW Extension South room. This room is equipped with a Polycom conference system that can be utilized with Zoom. County systems review a. IT has been working on the 2021 budget. b. Unified has decided not to replace their current phone system at this time. c. IT is working with Unified to install a 2930M switch at the Dodgeville location. d. IT had been working with the Clerk of Courts to update the DAR system. Currently that upgrade is scheduled for September 23 - 25th. e. IT has been working to start the process of updating policies and procedures for the IT department. New building a. IT has been working with TDS and Central Square on 911 trouble shooting. The go live date for NG911 has been moved to the 1st week in September. b. IT has been working with the Sheriff’s Office on a new communications tower. c. IT is working with Word System to get Audio recording working for Central Square 911 and the Zetron Radio system. d. IT will be adding a new network switch to the CSB Building in the South Mezzanine. This will allow IT and Sheriff’s Office to connect to the Bosch VMS system for maintenance and trouble shooting. e. IT is working with the Sheriff’s office to install the new Zuercher Suite maps on the needed Sheriff’s office PC’s. The motion was made to accept the IT Director’s report by Mark Stead, seconded by Donald Splinter. Motion carried without negative vote. 3 Employee Relations Staffing Update: Current staffing numbers as of August 12, 2020 are as follows: Full time Benefit 293 Regular Part time Benefit 60 Part time 72 Limited term and seasonal 78 TOTAL 503 Jeff Kindrai presented the Health Department request to increase the LTE COVID-19 Tracing Employee wage from $15.00 to $25.32 per hour. After discussion, the committee directed to review the position as an LTE COVID-19 Contact Tracer and bring request back to the committee at a special meeting on 8/18/2020. Don Splinter, seconded by John Patcle, moved to approve the Personnel Director’s report. Motion carried without negative vote. Mark Stead, seconded by Don Splinter moved to adjourn to a special meeting to be held on August 18, 2020, at 9:00 a.m. prior to the County Board meeting and then the regularly scheduled meeting time of September 8, 2020 at 9:00 a.m. Motion carried without negative vote.