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HomeMy WebLinkAboutExecutive Minutes 2020 10 13 Approved 1 EXECUTIVE COMMITTEE October 13, 2020 The Executive Committee of the Grant County Board of Supervisors met on Tuesday, October 13, 2020 at 9:00 a.m. in the South Room of the Youth & Agriculture Center and via Zoom Meeting. The meeting was called to order by Chair, Gary Ranum. Other members present were Mark Stead, John Patcle, Robert Keeney, Donald Splinter, Mike Lieurance, and Dwight Nelson. Therefore a quorum was present. Shane Drinkwater, Joyce Roling, Carrie Eastlick, Amanda Degenhardt, Garry Pluemer, Carrie Kerstiens, Dave Lambert, Lynda Schweikert, Jody Bartels, Kristen Schier, Fred Naatz, Donna Bohnenkamp, Paul Ohlrogge, Jeff Kindrai, Nate Dreckman, Carol Schwartz, Tonya White, Lori Reid, Amy Olson, Marilyn Pierce, Ben Wood, Steve Braun, Ron Brisbois, Jay Bennett, Brent Straka, Randy Peterson, Jessie Gavinski, Jason Lanza, and Tiffany Mauer, were also in attendance. Notice of the meeting was posted in the Grant County Herald Independent, Administration Building, Courthouse, and on the Grant County website. Don Splinter, seconded by John Patcle, moved to approve the agenda as posted. Motion carried without negative vote. Mike Lieurance, seconded by Dwight Nelson, moved to approve the minutes of September 8, 2020, September 15, 2020, and October 6, 2020. Motion carried without negative vote. Ron Brisbois presented the Grant County CDBG-CLOSE and discussed each project request. The consensus of the committee at this time is leaning towards proceeding with the Rollo Jamison Mining Museum roof project, and then the Lancaster Park bathroom/warming house remodel to ADA compliance. There will be more discussion on application approval in December. Brent Straka from TRICOR Insurance presented the following employee benefit insurance renewals:  Quartz Health Insurance – 3% increase for 2021, and not to exceed 8% for years 2022 and 2023  Hartford Life – No change. Locked in at current rate for 2021 and 2022  Delta Dental – 5% decrease and locked in for 2021 and 2022. Randy Peterson from TRICOR Insurance presented the 2021 Workers Compensation renewal with Liberty Mutual and an alternative option with Argent Insurance (West Bend). After discussion and comparison, Donald Splinter, seconded by Robert Keeney, moved to replace Liberty Mutual Insurance for Workers Compensation and go with Argent with dividend option # 2, which is a 13% flat + variable. Motion carried without negative vote. Finance Mark Stead, seconded by John Patcle, moved to accept the Treasurers report. Motion carried without negative vote. 2 Jay Bennett from Johnson Block, presented the 2019 Audit Report. Mike Lieurance, seconded by Mark Stead, moved to accept the Audit Report. Motion carried without negative vote. Finance Director Amanda Degenhardt presented the status of the 2021 budget and reviewed options to balance. After discussion, Robert Keeney, seconded by Donald Splinter, moved to use the figures as charted for publication and public hearing at the November 10, County Board meeting. Motion carried with one opposition. Mike Lieurance, seconded by John Patcle, moved to accept the September vouchers. Motion carried without negative vote. Mark Stead, seconded by John Patcle, moved to accept the Revenue/Expenditure Report. Motion carried without negative vote. John Patcle, seconded by Don Splinter, moved to accept the Finance Director’s report. Motion carried without negative vote. Information Technology System Downtimes  No system downtimes to report Network review a. Orchard Manor Network project i. Orchard Manor’s maintenance staff has installed the needed fiber optics to connect the IDFs (Intermediate Distribution Frame) to the MDF (Main Distribution Frame). IT is in the process of verifying and splicing the fibers for use. ii. Orchard Manor’s maintenance has installed new IDF racks in new locations. IT is preparing to transition existing ethernet to the new IDFs locations. COVID 19 response a. IT will be testing low bandwidth options for remote work from home using Citrix Xen Desktop. b. IT 2021 COVID projects status list. i. Fiber Optics to Unified and CSZD 1. The County’s fiber optic provider has been given the green light to proceed. 2. IT has installed new network hardware at Unified for the County’s fiber. CSZD will receive its network hardware next. ii. Xen Desktop project. 1. IT has ordered the Server hardware. Components for the new servers have started to trickle in. iii. Orchard Manor Wireless Access Points. 1. All needed hardware has arrived. IT is working with Orchard Manor’s maintenance staff to install needed ethernet wiring. 3 iv. Orchard Manor Phone project. 1. IT is ordering hardware as credit becomes available. 2. IT is burning in new network switches for the project. 3. IT has ordered additional Mitel voice switches to support the needed phones. v. County Board Room. 1. IT is ordering hardware as credit becomes available. 2. Maintenance has been working with IT to start the implantation of the project. vi. Move to 3rd floor 1. IT is working with maintenance on floor plans and lighting designs County systems review a. IT has been working on the 2021 budget New building a. IT has been working with TDS and Central Square on 911 trouble shooting. The go live date for NG911 has been moved to the week of November 2nd. b. IT has been working with the Sheriff’s Office on a new communications tower. The motion was made to accept the IT Director’s report by Mark Stead, seconded by John Patcle. Motion carried without negative vote. Employee Relations Staffing Update: Current staffing numbers as of October 10, 2020 are as follows: Full time Benefit 296 Regular Part time Benefit 54 Part time 76 Limited term and seasonal 81 TOTAL 507 Mark Stead, seconded by Don Splinter, moved to recommend for approval at the county board the IT Backup Policy. Motion carried without negative vote. Mark Stead, seconded by Mike Lieurance, moved to recommend for approval at the county board the IT Wi-Fi Policy. Motion carried without negative vote. Don Splinter, seconded by Mike Lieurance, moved to accept the Personnel Director’s report. Motion carried without negative vote. Mark Stead, seconded by Mike Lieurance, moved to adjourn to November 10, 2020, at 8:00 a.m. Motion carried without negative vote.