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HomeMy WebLinkAbout10 Executive Minutes 2022 10 11Approved 11/10/2022 Page 1 of 3 EXECUTIVE COMMITTEE October 11, 2022 The Executive Committee of the Grant County Board of Supervisors met on Tuesday, October 11, 2022, at 9:00 a.m. The meeting was held in the County Board Room of the Administration building and via Zoom. The meeting was called to order by Chair Gary Ranum. Other members present were Carol Beals, Donald Splinter, John Beinborn, Robert Keeney, and Steve (Porter) Wagner. Roger Guthrie was excused. A quorum was present. Shane Drinkwater, Carrie Eastlick, Amanda Degenhardt, Joyce Roling, Andrea Noethe, Jeff Kindrai, Garry Pluemer, Tonya White, and Carrie Kerstiens were also in attendance. Notice of the meeting was posted in the Grant County Herald Independent, Administration Building, Courthouse, and on the Grant County website. John Beinborn, seconded by Donald Splinter, moved to approve the agenda. Motion carried without negative vote. John Beinborn, seconded by Donald Splinter, moved to approve the minutes of September 13, 2022. Motion carried without negative vote. Donald Splinter, seconded by Robert Keeney, moved to approve the minutes of October 4, 2022. Motion carried without negative vote. Robert Keeney, seconded by Donald Splinter, moved to retain Attorney Ben Wood at his hourly rate to represent Grant County for the court case Appeal vs. County Clerk using funds from the general fund. Motion carried without negative vote. Finance Donald Splinter, seconded by Porter Wagner, moved to approve the Treasurer’s Report. Motion carried without negative vote. Jay Bennett from Johnson Block presented the 2021 Audit Report. Porter Wagner, seconded by Robert Keeney, moved to balance the $923,544 budget deficit by having the Highway department fund their capital projects at $875,535 using their departmental internal reserve funds and Orchard Manor fund their capital projects at $48,019 using the same method. Motion carried with one negative vote. Robert Keeney, seconded by John Beinborn, moved to approve the vouchers. Motion carried without negative vote. Porter Wagner, seconded by John Beinborn, moved to accept the Revenue and Expense Reports. Motion carried without negative vote. Robert Keeney, seconded by Porter Wagner, moved to accept the Finance Director’s report and to excuse the Finance Director for the remainder of the meeting. Motion carried without negative vote. Approved 11/10/2022 Page 2 of 3 Information Technology John Beinborn, seconded by Robert Keeney, moved to approve the request for Grant County IT team member, Jessie Klein, to join the Wisconsin Cyber Response Team. Motion carried without negative vote. Porter Wagner, seconded by Donald Splinter, moved to approve fiber optic connection to UW Platteville using ARPA funding. Motion carried without negative vote. Network review a. IT has purchased the needed materials for an IDF on the 3rd floor of the court house. This IDF (Intermediate Data Frame) will support network devices on the south end of the building. The first device planned is a roof camera to observe the east parking lot. b. IT has been working with Unified to install a 2nd network switch at Lancaster. The addition is needed to increase capacity for installation of VoIP (Voice over Internet Protocol) phones. c. IT is talking with the City of Lancaster on network services the county can provide. Topics discussed were 1. Fiber optic communications for city assets 2. VoIP phones and use of County Mitel systems 3. County Information Technology support for the city of Lancaster County Systems a. IT has started to purchase materials for the AD Board Room open meeting system. b. IT has switched the County’s Fidlar (Register of Deeds software) internet connection to Secure Socket Layer (SSL). c. The IT director attended WCA conference in September. d. The IT department attended Fall GIPAW (Government Information Processing Association of Wisconsin) conference in September. e. IT is working with Orchard Manor and Maintenance department to determine scope of work for the Orchard Manor door control project. f. IT had a meeting with Unified Services on phone features, work flows and Microsoft licensing. Next week Maintenance will start running network cable to rooms that require additional network for phones. g. Unified Services has agreed to begin using the county’s Microsoft licensing. IT will begin deploying Microsoft Office and will purchase the needed CAL (Connect Access License) licenses this December. h. IT has been working with Azure on the following items a. ADFS (Active Directory Federated Services) connectivity to Tyler Munis. IT was able to verify with Tyler Munis that ADFS is currently the only supported method of interconnection. IT is now finishing the interconnect with Tyler Munis for testing. Approved 11/10/2022 Page 3 of 3 i. The IT director and County Board Chair attended the regional broadband meeting in Dodgeville. Public Safety Communications System/ Grant County Fiber optic loop a.) The County is moving the Highway Department’s fiber optic cable to the east side of Adams street to avoid issues from the old Sheriff’s Office sale. b.) IT will be working with Lancaster Schools this Friday (10/14) to splice a transport to WiscNet in Platteville and the old Scenic Rivers facility. c.) The Fennimore and Muscoda sites are getting close to being completed. The motion was made to accept the IT Director’s report by John Beinborn, seconded by Porter Wagner. Motion carried without negative vote. Employee Relations Staffing Update: Current staffing numbers as of September 10, 2022, are as follows: Full time Benefit 275 Regular Part time Benefit 27 Part time 51 Limited term and seasonal 87 TOTAL 440 Robert Keeney, seconded by Carol Beals, moved to the Personnel’s request for out of budget spending for workstation replacement of $2519.11. Motion carried without negative vote. Robert Keeney, seconded by Donald Splinter, moved to approve the Telecommuting Policy update. Motion carried without negative vote. John Beinborn, seconded by Porter Wagner, moved to approve the Personnel Director’s report. Motion carried without negative vote. John Beinborn, seconded by Donald Splinter, moved to go into closed session per state statute 19.85(1)(e) deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session as it relates to WPPA contract negotiations. Roll call vote resulted in a carried motion. Robert Keeney, seconded by Donald Splinter, moved to return to open Session. Motion carried without negative vote. Donald Splinter, seconded by John Beinborn, moved to adjourn to Thursday, November 10, at 9:00 a.m. due to Election Day being on the normal meeting date. Motion carried without negative vote.