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HomeMy WebLinkAboutExecutive Minutes 2022 12 13Approved January 17, 2023 Page 1 of 3 EXECUTIVE COMMITTEE December 13, 2022 The Executive Committee of the Grant County Board of Supervisors met on Tuesday, December 13, 2022, at 9:00 a.m. The meeting was held in the County Board Room of the Administration building and via Zoom. The meeting was called to order by Chair Gary Ranum. Other members present were Carol Beals, Donald Splinter, John Beinborn, Robert Keeney, Roger Guthrie (via Zoom), and Steve (Porter) Wagner. A quorum was present. Shane Drinkwater, Carrie Eastlick, Joyce Roling, Andrea Noethe, Carrie Kerstiens, Tonya White, and Jeff Kindrai were also in attendance. Notice of the meeting was posted in the Grant County Herald Independent, Administration Building, Courthouse, and on the Grant County website. John Beinborn, seconded by Donald Splinter, moved to approve the amended agenda. Motion carried without negative vote. Porter Wagner, seconded by John Beinborn, moved to approve the minutes of November 10, 2022. Motion carried without negative vote. Robert Keeney, seconded by Donald Splinter, moved to allow Attorney Ben Wood to represent the county for the Conservation, Sanitation and Zoning appeal court case at his general hourly rate. Motion carried without negative vote. Finance Donald Splinter, seconded by Porter Wagner, moved to approve the Treasurer’s Report. Motion carried without negative vote. Carol Beals, seconded by John Beinborn, moved to approve the vouchers. Motion carried without negative vote. Porter Wagner, seconded by John Beinborn, moved to accept the Revenue and Expense Reports. Motion carried without negative vote. Information Technology Porter Wagner, seconded by John Beinborn, made a motion for Robert Keeney and Shane Drinkwater to move forward with recommending members with various backgrounds to form a committee to market and manage the fiber loop project and present at the January 2023 Executive committee meeting. Motion carried without negative vote. System Downtimes a. CSB Host 1 rebooted itself for an unknown reason. As with all issues with our Hewlett Packard Enterprise VMware hosts IT installed the latest firmware for host 1. b. On Tuesday (12/5) WIN technologies suffered a fiber cut near Madison. This cut disabled the WIN POP located at the Administration building and Unified’s intraLATA circuit. IT reconfigured the Administration Buildings firewall to include WiscNet for internet connectivity. Approved January 17, 2023 Page 2 of 3 Network review a. IT has consolidated and upgraded all of the VPN (Virtual Private Network) servers the County operates. Currently the county has 4 VPN systems. b. IT is working on a 2nd email gateway for the county. The second gateway would allow county operations to continue if an ISP was down. c. IT is reviewing how to reconfigure Unified Dodgeville for better reliability during network outages. County Systems a. The IT team and Unified Services management team meet on Dec 7th to discuss future plans and needs for the department. b. IT has moved all Unified Services users to the Grant County Active directory. c. IT upgraded the Openfire and spark systems. Spark/Openfire are systems that support instant messaging between employees. IT is one department that uses the system when team members are at home. d. IT is expanding the use of the Passbolt system. This system provides secure password storage for county users. e. IT has moved all Unified Services email to the Grant County Exchange system. f. IT has been working on migration of all Unified Services user files to either folder redirect or to a Grant County file server. g. IT has configured and stood up the Open Meeting system. h. IT is working with the Highway department on deployment of tablets and FOBs for the new RT Vision software. i. IT has been standing up a new Social Media Archiving system. j. IT has been working with Azure on the following items 1. IT is planning to switch from ADFS (Active Directory Federated Services) connectivity to AAD (Azure Active Directory) for Tyler Munis. IT is working with Tyler Munis on Single Sign for users 2. Getting new users on Azure and working with Tyler Munis 3. Working on MFA (Multi Factor Authentication) options that are available for the County 4. Tyler Munis training Public Safety Communications System/ Grant County Fiber optic loop a. The County is in talks with TDS on how to use the loop for greater NG 911 redundancy b. IT will be working with the City of Lancaster on 1. a conduit was installed from the Court House to City Hall 2. a quote for a conduit from our Schreiner Memorial Library Vault to the Lancaster Fire Station. The motion was made to accept the IT Director’s report by Porter Wagner, seconded by John Beinborn. Motion carried without negative vote. Approved January 17, 2023 Page 3 of 3 Employee Relations Staffing Update: Current staffing numbers as of December 03, 2022, are as follows: Full time Benefit 274 Regular Part time Benefit 28 Part time 53 Limited term and seasonal 74 TOTAL 429 Donald Splinter, seconded by Porter Wagner, moved to approve the Orchard Manor business office reorganization proposal to eliminate the Payroll / HR position, reassign duties and move the Office Manager and Administrative Assistant II positions from the Orchard Manor wage schedule to the Grant County General wage schedule as presented effective October 1, 2022. Fiscal Impact: Savings of $49,194.00. Motion carried without negative vote. Carol Beals, seconded by John Beinborn, moved to approve the Health Department request to create a Full-time Physical Therapist position at a cost of $102,216 to replace contracted services and will result in a savings of $30K - $60K. Motion carried without negative vote. John Beinborn, seconded by Porter Wagner, moved to approve the Personnel Director’s report. Motion carried without negative vote. John Beinborn, seconded by Carol Beals, moved to go into closed session per state statute 19.85(1)(e) deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session as it relates to WPPA contract negotiations. Roll call vote resulted in a carried motion. John Beinborn, seconded by Carol Beals, moved to return to open Session. Motion carried without negative vote. Carol Beals, seconded by Porter Wagner, moved to recommend for approval the tentative agreement reached between WPPA and Grant County to the Grant County Board. Motion carried without negative vote. Robert Keeney, seconded by John Beinborn, moved to adjourn to Thursday, January 12, 2023 at 9:00 a.m. Motion carried without negative vote.