HomeMy WebLinkAboutCty Bd Dec 18 20121
Grant County Board of Supervisors
December 18, 2012
The Grant County Board of Supervisors met on Tuesday, December 18, 2012 at 10:00 a.m. in Room 264
on second floor of the Administration Building, Lancaster, WI pursuant to the adjournment of the
November 13, 2012 meeting.
Chair Larry Wolf called the meeting to order and the Pledge of Allegiance was recited.
Verification of compliance with the open meeting law was a notice in the Herald Independent stating
the date, time and place of the County Board Meeting and posted in two public posting locations and
the county website verified by Linda K. Gebhard, County Clerk.
INSERT #1: ROLL CALL, December 18, 2012
Present Absent Excused
1. Carol Beals X
2. John Beinborn X
3. Vacant
4. Roger Guthrie X
5. Lester Jantzen X
6. Robert Keeney X
7. Vern Lewison X
8. Vincent Loeffelholz X
9. Grant Loy X
10. Dwight Nelson X
11. John Patcle X
12. Dale Hood X
13. Robert Scallon X
14. Patrick Schroeder X
15. Donald Splinter X
16. Mark Stead X
17. Larry Wolf X
The Clerk took the roll call resulting in 15 present and 1 absent and 1 vacant position, therefore a
quorum was present. Dale Hood came late for the meeting after roll call was taken.
Agenda: Vince Loeffelholz, seconded by Dwight Nelson, made a motion to approve the agenda. Motion
carried.
Minutes: John Beinborn, seconded by Grant Loy made a motion to approve the minutes of November
13, 2012. Motion carried.
Eckstein Donation to ADRC: Larry Wolf, Chair informed the Board that the Eckstein Foundation has
donated an additional $25,000 to the ADRC Meal Site Program for 2012 and have pledged $125,000 to
the Meal Site Program for 2013.
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Larry Wolf read a letter sent by Doug and Jill Bark stating their appreciation to the Grant County Sheriff
Department for all they do for Grant County.
Appointment for District 1: Robert Scallon, seconded by John Beinborn, made a motion, on the
recommendation of the Administrative Committee to appoint Gary Ranum to replace Ivan
Farness to complete his unexpired term representing District 1. Motion carried.
Employee Recognition: Larry Wolf, Chair presented a Certificate of Recognition to Willia m
Knotwell for his 26 years of service to the Highway Department. William was not present to
accept the recognition, Dave Lambert, Highway Commissioner accepted for William.
Revise County Revolving Loan Manual: Ron Brisbois, Economic Development, informed the
Board that he had received a letter from the Wisconsin Department of Administration. The U.S.
Department of Housing and Urban Development (HUD) has completed its annual monitoring of
Wisconsin’s CDBG programs. HUD identified modifications that must be made when
administering CDBG programs. To comply with this regulatory requirement, all contracts and
manuals must contain the following language:
“LMI Persons” means persons with household income less than 80% of the median
household income by family size in the County where the Project is located.
“Made Available to LMI Person” means the Borrower will document that at least
51% LMI Persons were hired or received first consideration by interviewing at least
51% LMI Persons for created positions that do not require special skills or education
beyond high school.
“Received First Consideration” means the Borrower must document and use a hiring
practice that results in at least 51% LMI Persons interviewed for created position
and demonstrate that under usual circumstances this hiring practice will result in at
least 51% LMI person being hired. Part of the Borrower’s hiring practice must
include the posting of available positions with the local Job Service Office or
Workforce Development Boards.
Every applicant for an employment position associated with the Project must
complete the self-certified form.
“The Borrower certified it is and will maintain compliance with CDBG Anti-Piracy
regulations as stated in 24 CFR 570.482 (h). Violation of this regulation will
constitute an Event of Default.”
Carol Beals, seconded by Robert Scallon, made a motion to approve the added language in the
CDBG Manual to comply with the regulatory requirements the U.S. Department of Housing and
Urban Development (HUD) has set. Motion carried.
Grants: Lester Jantzen, seconded by Don Splinter, made a motion to approve for the Veterans
Service Director, Tim Murphy to accept the annual amount of $11,500 from the Wisconsin
Department of Veterans Affairs for operational use for Grant County. Motion carried.
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Closed Session per state statute 19.85 (1) (e) deliberating or negotiating the purchasing of
public properties, the investing of public funds, or conducting other specified public business,
whenever competitive or bargaining reasons require a closed session as it relates to WPPA
Deputy Union contract negotiation update. Mark Stead, seconded by John Beinborn, made a
motion to go into closed session. Roll call vote was called for.
DATE: December 18, 2012
QUESTION: Go into closed session.
YES NO ABSENT
1. VACANT X
2. GRANT LOY X
3. ROBERT SCALLON X
4. ROBERT KEENEY X
5. ROGER GUTHRIE X
6. JOHN PATCLE X
7. VERN LEWISON X
8. PATRICK SCHROEDER X
9. LARRY WOLF X
10. MARK STEAD X
11. DALE HOOD X
12. DWIGHT NELSON X
13. CAROL BEALS X
14. LESTER JANTZEN X
15. JOHN BEINBORN X
16. DONALD SPLINTER X
17. VINCENT LOEFFELHOLZ X
Clerk took Roll Call vote resulting in 15 yes voted, 1 absent and 1 vacant position. Therefore
motion carried.
Vern Lewison, seconded by Roger Guthrie, made a motion to come out of closed session.
Motion carried.
Health Reimbursement Arrangement: Vern Lewison, seconded by Robert Keeney, made a
motion that effective January 1, 2013 only benefit eligible employees who contribute the
employee share of Wisconsin Retirement System are eligible for deductible reimbursement and
rollover, employees who do not contribute the employee share of the Wisconsin Retirement
System are not eligible for the HRA Rollover. Robert Keeney asked for a roll call vote.
DATE: December 18, 2012
QUESTION: Health Reimbursement Arrangement.
YES NO ABSENT
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1. VACANT X
2. GRANT LOY X
3. ROBERT SCALLON X
4. ROBERT KEENEY X
5. ROGER GUTHRIE X
6. JOHN PATCLE X
7. VERN LEWISON X
8. PATRICK SCHROEDER X
9. LARRY WOLF X
10. MARK STEAD X
11. DALE HOOD X
12. DWIGHT NELSON X
13. CAROL BEALS X
14. LESTER JANTZEN X
15. JOHN BEINBORN X
16. DONALD SPLINTER X
17. VINCENT LOEFFELHOLZ X
Clerk took Roll Call vote resulting in 13 yes voted, 2 no votes, 1 absent and 1 vacant position.
Therefore motion carried.
Revision of Summary of Expectations: Dwight Nelson, seconded by Don Splinter, made a motion to
add the following statement to the Grant County Board of Supervisors Summary of Expectations under
Closing Statements “b) A board member may not bid upon, negotiate nor enter into a contract with the
county in which the board member has a direct or indirect financial interest if said contract or contracts
exceed $15,000.00 in any one year. Doing so is considered a class 1 felony pursuant to Wisconsin
Statute Section 946.13. Please note that merely abstaining from a vote on such a matter is not sufficient
and could still subject the individual to the felony conviction.” Hand count was taken resulting in 14 yes
voted, 2 nay votes (Mark Stead and Robert Keeney) and 1 vacant position. Therefore motion carried.
Carryover of Certain Accounts: Nancy Scott presented the following Resolution.
RESOLUTION #21-12
CARRYOVER OF CERTAIN ACCOUNTS
WHEREAS, certain departments desire to carry over revenues or unused levy dollars from the 2012
budget for use in 2013 in an amount to be determined upon closing the 2012 books; and
WHEREAS, the use of certain revenues is limited by externally enforceable constraints; and
WHEREAS, the Executive Committee has reviewed these requests as required by the Grant County
Carryover Funds Policy dated January 20, 2009,
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NOW, THEREFORE, BE IT RESOLVED, that the following unspent revenues and appropriations shall be
assigned for the purpose shown and carried forward to 2013:
Department Carryover Purpose
Clerk of Courts Treatment Court Unexpended Ignition Interlock Device
Surcharges to be used for costs of
treatment court
County Clerk Public Property –
Courthouse/Admin Bldg
Major maintenance/improvement projects
as needed
County Clerk Property & Liability – Legal
Fees
Contingency to cover deductible on any
lawsuits
County Clerk Property & Liability Insurance Future cost overruns
County Clerk Employee Benefits Pay administrative fees for health and
dependent care flex accounts
County Clerk Equipment (Public Property) Complete 2012 projects and fund
unanticipated needs
County Clerk River Access Major maintenance/improvement projects
as needed
Veterans Veterans Relief Supplement budget for assistance to needy
veterans and dependents as provided in
Wis. Ss. 45.81
Information Technology Hardware/Software Complete 2012 projects and fund
unanticipated needs
Sheriff Drug Investigation Purchase illegal narcotics and/or fund
undercover officers in drug-related cases
Sheriff Vehicles Purchase squad cars
Sheriff Patrol Equipment Fund training and equipment for part-time
patrol members
Sheriff Out-of-County Prisoners Cost overruns to house prisoners out-of-
county in event jail becomes overcrowded
Sheriff Boat (county funds) Supplement appropriation for continuing
expenses of rescue boat
Sheriff Communications Upgrade radio system
Sheriff Computer Upgrade computer system
Sheriff Cthse/Admin Security Unexpended funds from $5,000 annual
appropriate for courthouse/admin building
security cameras, etc., to be accumulated
and used for projects as needed
Emergency Management Insurance Claims Insurance recoveries to be used for
maintenance and storage space for trailers
and other equipment
Emergency Management Surplus Equipment Proceeds from sale of surplus equipment to
be used for replacement and maintenance
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of emergency response equipment
obtained from federal surplus programs.
UW-Extension County Agent Program fees committed to supporting
programs conducted by County Extension
faculty. Funds include annual
subcontracting fee for agent work in
Lafayette County that is committed to
department operating expenses.
UW-Extension Manure Tech Administrative fees from management of
Manure Expo, committed to administrative
expenses of the North American Manure
Expo
Land Conservation County Cost Sharing Continue 2012 cost sharing contracts
Land Conservation Tree Program Supplement ongoing program
Land Conservation Vehicle Fund Fund new vehicles as need arises
Land Conservation Computer Fund Fund computers and office equipment as
need arises
Land Conservation NRCS Tech-Pro Allocated for 2013 cost sharing
Fair Fair Buildings/improvements
Fair Livestock Barn Building improvements
Health Loan Closet Replace/clean/purchase new medical
equipment to loan out (self-funded)
Health Home Nursing Budgeted for 2013 and future use to reduce
levy required
Health Hospice Maintain reserve for potential losses and
fund future capital project
Health Dental Health Fund dental health services for those
without means per agreement with In-
Health Clinic in exchange for donated
equipment.
Social Services Alternate Care Maintain reserve for unpredictability of out-
of-home care usage.
Social Services Joint Secure Detention Fund secure detention costs
Social Services W-2 Incentive Funds Fund W-2 program needs and W-2 benefit
cost overruns per Grant County Resolution
#23/98
BE IT FURTHER RESOLVED, that the following unspent revenues and appropriations and any other
externally restricted unexpended revenues shall be carried forward from 2012 to 2013 as the
restrictions permit:
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Department Carryover Restriction
County Clerk Government Accountability
Funded Activities
State funds for programming or purchases
outside of normal election expenses.
County Clerk Wyalusing Boat Landing
Project
State grant and county matching funds
County Clerk Fountain Repair Donations and $10,000 allocated by Public
Property from 2009 budget for repair of
“Blue Boy” statue
County Clerk Fish & Game State funds for future conservation projects
Register of Deeds County Land Information
Expenses
Land records modernization (Wis. Stat.
59.72(5)
Register of Deeds State of WI Grant Wisconsin Land Information Association
grant funds for land records projects
Register of Deeds Web Site Revenue Maintenance and related costs for county’s
GCS web portal
Register of Deeds SSN Redaction Fees statutorily designated for redaction of
social security numbers from records per
Wisconsin Act 314
Register of Deeds Public Access Online access to real estate records (Wis.
Stat. 59.72(5)
Veterans Veterans Officer Grant Non-supplanting Veterans Affairs grant
(Wis. Stat. 45.82(1))
Sheriff Training State funding for education/training to
maintain deputies’ certifications
Sheriff Canine (donations) Donated funds for purchase of new K-9
Sheriff Fresh Start Fee funded program, county is fiscal agent
Sheriff Youth Leadership Fee funded program, county is fiscal agent
Sheriff Jail Assessment Surcharge Statutorily restricted (Wis. Stat. 302.46(2))
for jail maintenance and improvements
Emergency Management EMPG Federal funding for emergency
management
Emergency Management EPCRA State funds for Local Emergency Planning
Committee, used for staff costs
Resources Snowmobile Balance of 2012/2013 state funding for
snowmobile trails committed to program
expenses
Resources Fish and wildlife grant State funds for conservation projects
committed to program expenses
UW-Extension Get Active Grant Federal education funds restricted to
nutrition and health lifestyle education
programs and promotion of county
resources that support these programs.
UW-Extension Farm Progress 1999 Farm Technology Days Expo fund
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restricted to interest earning account with
interest earned used for college scholarship
awards to Grant County students.
UW-Extension EPA Pesticide Program fees restricted to supporting
pesticide applicator training for farmers
mandated by the Wisconsin Department of
Agriculture.
UW-Extension SW Youth Survey Grant and coalition funds restricted to
administering SW Youth Survey,
presentations of data, and
production/distribution of newsletters.
UW-Extension Latino Training State Extension funds restricted to Latino
education and training programs.
UW-Extension Community Partner Advisory
Group
State Extension funds restricted to support
of Grant County Extension advisory groups.
UW-Extension Dairy Modernization Agricultural industry contributed funds
restricted to administrative expenses and
programs of the Southwest Wisconsin
Regional Dairy Modernization Task Force.
Land Conservation SWRM Admin Restricted DATCP funds
Land Conservation SWRM Training Restricted DATCP funds
Fair Eckstein Building Donations for exhibit hall
Health Rural safety Donations for annual program
Health Women, Infants and Children
(WIC)
State/federal funds
Health Immunization State/federal funds
Health Environmental Health Pooled multi-county funds and
state/federal funds
Health Maternal & Child Health State/federal funds
Health Lead Pooled multi-county funds and
state/federal funds
Health Radon Pooled multi-county funds and
state/federal funds
Health Hospice donations Donations
Health Tobacco State/federal funds
Health Education Donations and federal funds
Health Wisconsin Well Woman State/federal funds
Health Bioterrorism State/federal funds
Health Drug-Free Community Federal funds
Health Drug-Free Coalition State/federal funds
Health STOP grant Federal funds
Health Riverway Community of
Hope
Federal funds
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Social Services Personal care Restricted to similar services as generated
funds
Social Services Community Option Program
(COP) Risk Reserve
State funds for COP type services only
Aging and Disability
Resource Center
Vehicle Trust DOT funds for 85.21 and 53.11/53.10
transportation services
Recommended this 18th day of December, 2012 by the Executive Committee of the Grant County Board
of Supervisors.
/s/ John Beinborn, Chair /s/ Robert Keeney
/s/ Mark Stead /s/ Larry Wolf
/s/ John Patcle /s/ Robert Scallon
/s/ Don Splinter
ATTEST:
I, Linda Gebhard, Grant County Clerk, do hereby certify that the foregoing resolution was duly adopted
by the Grant County Board of Supervisors on this 18th day of December, 2012.
/s/ Linda K. Gebhard, County Clerk
Mark Stead, seconded by John Beinborn, made a motion to approve Resolution #21-12 Carryover of
Certain Accounts. Motion carried.
General Code Ordinance: Linda K. Gebhard, County Clerk presented the following Resolution #10-12.
This resolution was recommended for approval by the Executive Committee on November 13, 2012,
providing for the publication, filing, inspection and adoption of a Code of General Ordinance. The
publishing company requested an updated resolution from the County to continue to publish the Grant
County Ordinances. Vince Loeffelholz, seconded by Vern Lewison, made a motion to pass the General
Code Resolution. Motion carried.
RESOLUTION # 10-12 (ORDINANCE 64)
A RESOLUTION PROVIDING FOR THE PUBLICATION, FILING, INSPECTION AND ADOPTION OF A
CODE OF GENERAL ORDINANCES
WHEREAS a Code of General Ordinances titled "Code of Grant County" has been prepared and
tentatively approved by the Board of Supervisors;
NOW, THEREFORE, BE IT RESOLVED that this Code be presented for adoption by the Board of
Supervisors at the next regular Board meeting on December 18, 2012; and
BE IT FURTHER RESOLVED that the County Clerk, in accordance with the requirements of
§ 66.0103, Wis. Stats., shall file a copy of the proposed "Code of Grant County" in the Clerk's
office for public inspection and cause a copy of the following notice to be published:
Adopted this 13th day of November, 2012, by the Board of Supervisors of Grant County,
Wisconsin of the Executive Committee.
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/s/ John Beinborn, Chair /s/ Robert Keeney, Vice Chair
/s/ Mark Stead, Secretary /s/ Larry Wolf
/s/ John Patcle /s/ Robert Scallon
/s/ Don Splinter
NOTICE
PLEASE TAKE NOTICE that the Board of Supervisors of Grant County will consider the adoption
of a new Code of Ordinances titled "Code of Grant County" at 10 a.m. on December 18, 2012, at
the County offices.
You are further notified that a copy of said proposed new Code will be on file and open for
public inspection in the office of the County Clerk for a period of two weeks prior to its
adoption, commencing December 4, 2012, in accordance with § 66.0103, Wis. Stats.
NOW, THEREFORE, BE IT HEREBY RESOLVED that the Grant County Board of Supervisors
adopted this 18th day of December, 2012, the Ordinance to revise and consolidate, amend,
supplement and codify the General Ordinances of Grant County.
/s/ Larry Wolf, County Board Chair Date: December 18, 2012
/s/ Linda K. Gebhard, County Clerk Date: December 18, 2012
ATTEST: I Linda K. Gebhard, Grant County Clerk, do certify that this Ordinance was adopted by the
Grant County Board of Supervisors at a meeting held on 18th day of December, 2012.
/s/ Linda K. Gebhard, County Clerk
Livestock Claims: John Patcle submitted the dog claim from the Lancaster Vet Clinic for $821.50. The
claim was approved by the Ag and Extension committee. Grant Loy, seconded by Robert Keeney, made
a motion to approve this claim. Motion carried.
Jeff Kindrai, Health Department Director, asked the County Board to approve the amount of $183.00 to
reimburse the Health Department from the Dog Claim account for a rabies claim. Robert Scallon,
seconded by Dwight Nelson made a motion to approve the reimbursement. Motion carried.
Committee Reports:
Economic Development, John Beinborn—Carol Beals will be the new President. Next
meeting scheduled for January 11, 2013.
Executive Committee, John Beinborn –$50,000 will be set aside out of the Capital Fund
for the Sheriff Department generator.
LLC, Mark Stead –Nutrient Crediting Class, 9 attended, all had soil samples taken 7 had
results. Met with Southwest Tech Ag Business Advisory Committee to promote
beginning farmer and NMP classes.
Highway, John Patcle—Discussion regarding moving the Platteville Storage area outside
of the city limits, this process is moving forward. Springbrook financial software still not
up and running, will purchase a software package from ACS to interface with the
Springbrook package. New Mechanic was hired.
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Fair—2013 Fair Convention will be held the first week of January at Wisconsin Dells.
Orchard Manor, Robert Keeney—contracting to harvest some timber on Orchard Manor
Property. Discussing plans for in house Laundry Service to handle personal laundry.
Law Enforcement, Robert Scallon—Sympathy goes out to families of tragic car accident.
Money for generator and doors were passed by the committee.
Parks committee – no meeting to report.
Wisconsin Railway – no meeting to report.
Hidden Valley, Grant Loy—Training for better marketing methods for Tourism are being
held by Todd Johnson, Comm. Resource Extension Agent so efforts can be combined
between State and County for tourism marketing.
ADRC, Dale Hood—Thank you to the Eckstein Foundation’s for their additional donation
to the meal site for 2012 and 2013.
Health, Dwight Nelson – Flu Shots available at Health Department, some bad outbreaks
in Grant County. External Funding for Environmental Health will be needed soon,
contract is running out.
Social Services, Carol Beals—filled vacated position. No January meeting planned.
Veteran, Lester Jantzen—Annual Grant money to be received by the Veterans
Administration.
Planning and Zoning/Sanitation—No meeting in December per bad weather.
Public Property/IT, Vince Loeffelholz—No meeting, professional to look at Courthouse
walls to determine a remedy.
John Patcle stated that a big Thank you is owed to Patrick Schroeder, Mark Stead and
Steve Adrian for the donated milk and cookies for this meeting, Larry Wolf’s wife also
donated a tray of cookies.
Family Care, Larry Wolf—Southwest Wisconsin will be taking over a 5 county region in
the Eau Claire area that is in trouble. The State will pick up their past losses; Grant
County will not take over any debt. The membership will go from 2000 to 5000. The
Southwest area Family Care consortium is very strong now after making some
modifications to start making it financially solvent. There will be a company hired to
help turn the Eau Claire area Family Care portion around. It takes a three year cycle to
see success in Family Care process.
Public Comment: Jack Johnson asked some questions on committee motions and discussion.
The time of the next County Board was discussed. Because of conflicts with a Highway Convention and
Fair Convention the date of January 15th will not work. The Board discussed different dates and times to
hold the next meeting. Grant Loy, seconded by Vince Loeffelholz made a motion to hold the next
meeting on the fourth Tuesday of January instead of the third Tuesday. The date will be January 22,
2013 at 10:00 a.m. Motion carried.
Adjournment: Robert Scallon, seconded by John Beinborn, made a motion to adjourn the meeting.
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Motion carried.
December 18, 2012 County Board Meeting
Livestock Claims: John Patcle submitted the dog claim from the Lancaster Vet
Clinic for $821.50. The claim was approved by the Ag and Extension committee.
Grant Loy, seconded by Robert Keeney, made a motion to approve this claim.
Motion carried.
Approved $821.50
Paid $770.75 per phone call to Lancaster Vet for existing balance to be paid.
December 26, 2012 LKG