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HomeMy WebLinkAboutCty Bd Nov 13 20121 Grant County Board of Supervisors November 13, 2012 The Grant County Board of Supervisors met on Tuesday, November 13, 2012 at 6:00 p.m. in Room 264 on seconded floor of the Administration Building, Lancaster, WI pursuant to the adjournment of the October 2, 2012 meeting. Chair Larry Wolf called the meeting to order and the Pledge of Allegiance was recited. Verification of compliance with the open meeting law was a notice in the Herald Independent stating the date, time and place of the County Board Meeting and posted in two public posting locations and the county website verified by Linda K. Gebhard, County Clerk. INSERT #1: ROLL CALL, November 13, 2012 Present Absent Excused 1. Carol Beals X 2. John Beinborn X 3. Vacant 4. Roger Guthrie X 5. Lester Jantzen X 6. Robert Keeney X 7. Vern Lewison X 8. Vincent Loeffelholz X 9. Grant Loy X 10. Dwight Nelson X 11. John Patcle X 12. Dale Hood X 13. Robert Scallon X 14. Patrick Schroeder X 15. Donald Splinter X 16. Mark Stead X 17. Larry Wolf X The Clerk took the roll call resulting in 15 present and 1 absent and 1 vacant position, therefore a quorum was present. Carol Beals came late for the meeting after roll call was taken. Agenda: Dwight Nelson, seconded by Donald Splinter, made a motion to approve the agenda. Motion carried. Minutes: Motion to approve the amended minutes of October 2, 2012 made by John Beinborn, seconded by Vince Loeffelholz. Motion carried. Grant County Comprehensive Plan Amendments: Terry Loeffelholz, Sanitation Director presented the amendments: `1. Lloyd Droessler – Paris Township, EAZ-A-2, No Town action was taken on the amendment so no action was taken by the County Board of Supervisors. 2 2. Steve Argall – Liberty Township, EAZ-A-1, No Town action was taken on the amendment so no action was taken by the County Board of Supervisors. 3. Jerome Wilson – Lima Township, EAZ-A-1, Town Board approved, Planning and Zoning Committee approved. Robert Keeney, seconded by Lester Jantzen made a motion to approve the Lima Township Zoning Amendment. Motion carried. Treatment Court: Judge Robert Van de Hey and Mike Fernette gave an update on the Grant County Treatment Court. This program has been in progress for 14 years; Judge Van de Hey stated that this has been the best form of treatment for the population convicted in alcohol abuse. Judge Van de Hey stated that as time goes by the numbers of success with this program will be more accurate and hopes that Grant County will continue to support this program. Mike Fernette the Director and only patient provider in Grant County stated that this program has been an asset in Grant County. These offenders are like family, they help each other stay on the program and stay sober. This program not only helps the offender but also their families. Communication: None Appointments: None Employee Recognitions: Larry Wolf, County Board Chair had two Employee Recognitions to present. Chris Haas was recognized for her 30 years of service at Orchard Manor. She was not present to receive the recognition. Jackie Ellingson was recognized for her 34 years of service at Orchard Manor. She came forward to receive her certificate from Grant County. Grants: Mary Rasmussen, Health Department presented a grant application for (Centers for Disease Control and Prevention) CDC Public Health Infrastructure Mini-Grant. The grant will provide funding to conduct quality improvement (QI) planning and implementation activities within the Department. If will pay for staff time and limited travel. Funding period is January 1, 2013 to September 30, 2013 for $5,000.00, no match or in kind to the County. John Beinborn, seconded by Donald Splinter, made a motion to approve this grant for the Health Department. Motion carried. Convene to Public Hearing for the 2013 Budget: Mark Stead, seconded by Donald Splinter made a motion to convene to the public hearing. Motion carried 2013 Budget: Nancy Scott, Finance Director presented the 2013 budget to the board for their review. Question regarding a generator for the Sheriff Department was discussed. Also the status on the debt owed to the General Fund for the Eckstein Building. Reconvene to County Board: After further discussion a motion was made by Vern Lewison, seconded by John Beinborn to return to the County Board of Supervisor meeting. Adoption of the 2013 Budget: Robert Scallon, seconded by John Beinborn, made a motion to approve the 2013 Budget as presented. Roll Call vote was called for resulting in the following. DATE: November 13, 2012 QUESTION: 2013 Budget YES NO ABSENT 1. VACANT 3 2. GRANT LOY X 3. ROBERT SCALLON X 4. ROBERT KEENEY X 5. ROGER GUTHRIE X 6. JOHN PATCLE X 7. VERN LEWISON X 8. PATRICK SCHROEDER X 9. LARRY WOLF X 10. MARK STEAD X 11. DALE HOOD X 12. DWIGHT NELSON X 13. CAROL BEALS X 14. LESTER JANTZEN X 15. JOHN BEINBORN X 16. DONALD SPLINTER X 17. VINCENT LOEFFELHOLZ X Roll call vote resulted in 10 yes, 6 no and 1 vacant position. Therefore motion carried and 2013 Budget was approved. ATTEST: I Linda K. Gebhard, Grant County Clerk, do certify that this resolution was adopted by the Grant County Board of Supervisors at a meeting held on November 13, 2012. /s/ Linda K. Gebhard, County Clerk Resolution No. #11-12 County Aid Bridge Construction Under Section 82.08 of the Wisconsin State Statutes, County of Grant WHEREAS, by specifications in the 2013 Budget and Levy for 2013, the Honorable Board of Supervisors of Grant County has appropriated funds and authorized the Grant County Highway Commission to proceed with the proper prosecution of all work provided for therein, and WHEREAS, your Committee has included in its budget requests appropriations for the granting of petitions for County Aid under S. 82.08, Stats., filed by governmental units as follows: TOTAL MUNICIPALITY COUNTY TOWNSHIP DESCRIPTION COST SHARE SHARE Beetown Budworth School Road $2,057.88 $1,028.94 $1,028.94 #1-12 36-inch CMCP " Slabtown Road $10,481.54 $5,240.77 $5,240.77 #2-12 48-inch CMCP Harrison Maple Ridge Road $10,927.93 $5,463.97 $5,463.96 B-22-0261 Federal Aid Project Jamestown Eagle Point Road $890.23 $445.12 $445.11 B-22-0240 Federal Aid Project 4 " Steamer Lane $11,500.00 $5,750.00 $5,750.00 #1-12 8'x12' RCBC Extension Liberty Shortcut Road $5,309.56 $2,654.78 $2,654.78 #1-12 36-inch CMCP Mt. Hope Ball Lane $2,181.54 $1,090.77 $1,090.77 B-22-0263 Federal Aid Project " Garthwaite Lane $4,567.99 $2,284.00 $2,283.99 #1-12 48-inch CMCP Platteville Shady Lane $5,284.34 $2,642.17 $2,642.17 #1-12 48-inch CMCP " Southwest Road $3,784.34 $1,892.17 $1,892.17 #2-12 36-inch CMCP Potosi River Lane $11,667.50 $5,833.75 $5,833.75 #1-12 36-inch CMCP TOWNSHIP DESCRIPTION COST SHARE SHARE Potosi Broullaird Hill Road $6,540.00 $3,270.00 $3,270.00 #2-12 (2) 48-inch CMCP CEW " Seemore Ridge Road $7,620.00 $3,810.00 $3,810.00 #3-12 72-inch CMCP CEW TOTAL BRIDGE CONSTRUCTION COSTS $82,812.85 MUNICIPAL BRIDGE CONSTRUCTION COSTS $41,406.44 ELGIBLE COST FOR COUNTY AID $41,406.41 NOW, THEREFORE BE IT RESOLVED, by the Grant County Board of Supervisors met in regular session that the above described petitions for County Aid be and hereby are granted with the appropriations shown approved. The County Board does hereby levy a tax to meet said $41,406.41 on all of the property in the County, which is taxable for such purpose. It is directed that provision for this levy shall be made in the County Budget, but that this levy shall not be duplicated. For considerations by the Grant County Board of Supervisors on the 13th of November, 2012. Respectfully submitted: Grant County Highway Commission 5 Motion made by Mark Stead, seconded by Donald Splinter to approve the resolution. Roll Call Vote was called for. Roll Call Vote: November 13, 2012 QUESTION: County Aid Bridge Construction YES NO ABSENT 1. VACANT 2. GRANT LOY X 3. ROBERT SCALLON X 4. ROBERT KEENEY X 5. ROGER GUTHRIE X 6. JOHN PATCLE X 7. VERN LEWISON X 8. PATRICK SCHROEDER X 9. LARRY WOLF X 10. MARK STEAD X 11. DALE HOOD X 12. DWIGHT NELSON X 13. CAROL BEALS X 14. LESTER JANTZEN X 15. JOHN BEINBORN X 16. DONALD SPLINTER X 17. VINCENT LOEFFELHOLZ X Roll call vote resulted in 16 yes, 1 vacant position. Therefore motion carried. ATTEST: I Linda K. Gebhard, Grant County Clerk, do certify that this resolution was adopted by the Grant County Board of Supervisors at a meeting held on November 13, 2012. /s/ Linda K. Gebhard, County Clerk Resolution No. #12-12 County Construction and Maintenance During the Calendar Year 2013 SECTION I. The County Board of Supervisors of Grant County, Wisconsin regularly assembled, does hereby ordain that such funds as may be made available to the County for highway work in the year 2013 under the provisions of Section 86.30 of the Statutes, and the additional sums herein appropriated, shall be expended as hereinafter set forth: SECTION II. COUNTY TRUNK HIGHWAY ALLOTMENT. WHEREAS, the State Highway Commission has notified the County Clerk that a sum of money estimated to be One Million Three Hundred Fifty-Seven Thousand, Eight Hundred Seventy-Four Dollars and No/100 ($1,357,874.00) will become available at the end of the fiscal year under the provisions of Section 86.30 of the Statutes, for the County Trunk Highway System in /s/ John Patcle, Chairman /s/ Grant Loy /s/ Donald J. Splinter, Vice Chair /s/ Mark Stead, Secretary /s/ Vern Lewison 6 the County, but the actual amount will not be known until the close of the fiscal year ending December 31, 2012. BE IT RESOLVED that the County Highway Committee is authorized and directed to expend the said sum to the extent required to match and supplement Federal Aid for construction, right of way, and other cost on any Federal projects located on the County Trunk Highway System of said County, which are not recovered from Federal Funds, and to expend any balance for construction, repairing, and maintaining such County Trunk Highway System and Bridges thereon, including snow and ice removal and control, as directed in Section 86.30 of the Statutes, and to reimburse the general fund for any expenditures that may be made therefore pursuant to Section 86.30 of the Statutes. The distribution to such purpose to estimated, but not specifically directed, to be as follows: SECTION III. WHEREAS, it appears that certain highway improvements in the County are necessary and warranted, BE IT RESOLVED that the County Board does hereby appropriate the following sums for the purpose hereinafter set forth: (1) The Sum of Two Hundred Eight Thousand, Nine Hundred Fifty-Seven Dollars and 00/100 ($208,957.00) for Federal Aid Secondary Projects. (2) For the Maintenance of the County Trunk Highway System the sum of One Million, Five Hundred Seventeen Thousand, Thirty-Seven Dollars and 00/100 ($1,517,037.00). (3) For emergency road or bridge repairs or construction, the necessity for which is determined by the County Highway Committee for which other funds are not available, the sum of Two Hundred Twenty Thousand, Nine Hundred Ninety Dollars and 00/100 ($220,990.00). (4) For the purchase of machinery the sum of Five Hundred One Thousand, Four Hundred Four Dollars and 00/100 ($501,404.00). (5) For the purchase, maintenance and repair of machinery the sum received from Machinery Rental. (6) For the purchase of County Gravel Pits and Stone Quarries the sum received from Quarry Fees. (7) For administration, including salaries, per diem, incidental labor office and travel expense of the County Highway Committee, the County Highway Commissioner, his bookkeepers and assistant not paid from construction or maintenance funds, the sum of Two Hundred Three Thousand Fifty Dollars and 00/100 ($203,050.00) (8) For bituminous surfacing on County Trunk Highways the sum of One Million, Nine Hundred Thirty-Seven Thousand, Four Hundred Ten Dollars and 00/100 ($1,937,410.00). (9) For snow and ice control on County Trunk Highways the sum of Nine Hundred Seventeen Thousand, Four Hundred Thirty –Eight Dollars and 00/100 ($917,438.00). TOTAL AUTHORIZED IN THIS SECTION: $5,506,286.00 SECTION IV. WHEREAS, appropriations are made herein, in addition to the amounts to be 7 received from the State and available for work in the County under Section 86.30 of the Statutes. BE IT RESOLVED that the County Board does hereby levy a tax on all of the property in the County to meet such appropriations as follows: (1) For the various purposes as set forth in Section III here of the sum of Four Million, One Hundred Forty- Eight Thousand, Four Hundred Twelve Dollars and 00/100 ($4,148,412.00). WARNING: It is directed that provision for this levy shall be made in the County Budget, but that this levy shall not be duplicated. SECTION V. WHEREAS, the various highway activities for which provisions are made in the resolution are continuous from year to year, and the exact cost of any work cannot be known at the time of making the appropriations, therefore; BE IT RESOLVED that this Board does hereby direct that any balance remaining in any appropriation for specific highway improvement after the same shall have been completed may be used by the County Highway Committee to make up any deficit that may occur in any other improvement, which is part of the same item in the County Budget, for which provisions are herein made, and any balances remaining at the end of the year in any highway fund shall remain and be available for the same purpose in the ensuing year. SECTION VI. WHEREAS, the exact amount of the funds that will become available from the State for highway purposes in the County under Section 86.30 of the Statutes will not be known until on or after July 1, 2013. BE IT RESOLVED that the County Treasurer is hereby authorized and directed to make payments for the purposes for which such funds are to be used, as herein before authorized, from any funds in the County Treasury that are not required for the purposes for which appropriated prior to August 1, 2013, and to reimburse such funds in the County Treasury from the sum received under Section 86.30 of the Statutes. SECTION VII. WHEREAS, the County Highway Committee and the County Highway Commissioner are charged with the duty and responsibility of carrying out the construction and maintenance of the highways for which provision is made, and other related supervisory and administrative duties. BE IT RESOLVED, that the County Highway Commissioner shall have the authority to employ, discharge, suspend or reinstate such personnel as he deems necessary for such purposes, provided, however, that the County Highway Committee may by action recorded in its minutes determine the number of persons to be hired and may also at any time by action so recorded order the County Highway Commissioner to employ, discharge, suspend, or reinstate any such person. The term “personnel” or “person” shall include all patrolmen, laborers, foremen, bookkeepers or other employees necessary to carry on such activities. Resolution offered by: /s/John Patcle, Chairman /s/Donald Splinter, V-Chair 8 /s/Mark Stead, Secretary /s/Grant Loy /s/Vern Lewison Motion made by John Patcle, seconded by Patrick Schroeder to approve the resolution. Roll Call Vote was called for. Roll Call Vote: November 13, 2012 QUESTION: County Construction and Maintenance YES NO ABSENT 1. VACANT 2. GRANT LOY X 3. ROBERT SCALLON X 4. ROBERT KEENEY X 5. ROGER GUTHRIE X 6. JOHN PATCLE X 7. VERN LEWISON X 8. PATRICK SCHROEDER X 9. LARRY WOLF X 10. MARK STEAD X 11. DALE HOOD X 12. DWIGHT NELSON X 13. CAROL BEALS X 14. LESTER JANTZEN X 15. JOHN BEINBORN X 16. DONALD SPLINTER X 17. VINCENT LOEFFELHOLZ X Roll call vote resulted in 16 yes, 1 vacant position. Therefore motion carried. ATTEST: I Linda K. Gebhard, Grant County Clerk, do certify that this resolution was adopted by the Grant County Board of Supervisors at a meeting held on November 13, 2012. /s/ Linda K. Gebhard, County Clerk Resolution No. #13-12 County Aid Construction Under Section 83.14 Of The Statutes County of Grant – Towns WHEREAS, various Towns hereinafter named have filed petitions for County Aid for roads under the provisions of Section 83.14 of the Statutes, BE IT RESOLVED, that said petitions are hereby granted and County appropriations made as follows: AMOUNT RAISED AMOUNT OF COUNTY TOWNS BY LOCAL UNITS AID GRANTED Beetown $ 2,000.00 $ 2,000.00 Bloomington 2,000.00 2,000.00 Boscobel 2,000.00 2,000.00 Cassville 2,000.00 2,000.00 9 Castle Rock 2,000.00 2,000.00 Clifton 2,000.00 2,000.00 Ellenboro 2,000.00 2,000.00 Fennimore 2,000.00 2,000.00 Glen Haven 2,000.00 2,000.00 Harrison 2,000.00 2,000.00 Hazel Green 2,000.00 2,000.00 Hickory Grove 2,000.00 2,000.00 Jamestown 2,000.00 2,000.00 Liberty 2,000.00 2,000.00 Lima 2,000.00 2,000.00 Little Grant 2,000.00 2,000.00 Marion 2,000.00 2,000.00 Millville 2,000.00 2,000.00 Mt. Hope 2,000.00 2,000.00 Mt. Ida 2,000.00 2,000.00 Muscoda 2,000.00 2,000.00 North Lancaster 2,000.00 2,000.00 Paris 2,000.00 2,000.00 Patch Grove 2,000.00 2,000.00 Platteville 2,000.00 2,000.00 Potosi 2,000.00 2,000.00 Smelser 2,000.00 2,000.00 South Lancaster 2,000.00 2,000.00 Waterloo 2,000.00 2,000.00 Watterstown 2,000.00 2,000.00 Wingville 2,000.00 2,000.00 Woodman 2,000.00 2,000.00 Wyalusing 2,000.00 2,000.00 TOTAL $ 66,000.00 $ 66,000.00 The County Board does hereby levy a tax to meet said appropriations on all of the property in the County, which is taxable for such purpose. WARNING: It is directed that provision for this levy shall be made in the County Budget, but that this levy shall not be duplicated. Resolution offered by: /s/John Patcle, Chairman /s/Donald Splinter, V-Chair /s/Mark Stead, Secretary /s/Grant Loy /s/Vern Lewison Motion made by Vincent Loeffelholz, seconded by Lester Jantzen to approve the resolution. Roll Call Vote was called for. Roll Call Vote: November 13, 2012 QUESTION: County Towns Construction 83.14 YES NO ABSENT 1. VACANT 2. GRANT LOY X 3. ROBERT SCALLON X 10 4. ROBERT KEENEY X 5. ROGER GUTHRIE X 6. JOHN PATCLE X 7. VERN LEWISON X 8. PATRICK SCHROEDER X 9. LARRY WOLF X 10. MARK STEAD X 11. DALE HOOD X 12. DWIGHT NELSON X 13. CAROL BEALS X 14. LESTER JANTZEN X 15. JOHN BEINBORN X 16. DONALD SPLINTER X 17. VINCENT LOEFFELHOLZ X Roll call vote resulted in 16 yes, 1 vacant position. Therefore motion carried. ATTEST: I Linda K. Gebhard, Grant County Clerk, do certify that this resolution was adopted by the Grant County Board of Supervisors at a meeting held on November 13, 2012. /s/ Linda K. Gebhard, County Clerk Resolution No. #14-12 County Aid Construction Under Section 83.14 of the Statutes County of Grant – Villages WHEREAS, various Villages hereinafter named have filed petitions for County Aid for roads under the provisions of Section 83.14 of the Statutes, BE IT RESOLVED, that said petitions are hereby granted and County appropriations made as follows: AMOUNT RAISED AMOUNT OF COUNTY VILLAGES BY LOCAL UNITS AID GRANTED Bagley $ 2,000.00 $ 2,000.00 Bloomington 2,000.00 2,000.00 Blue River 2,000.00 2,000.00 Cassville 2,000.00 2,000.00 Dickeyville 2,000.00 2,000.00 Hazel Green 2,000.00 2,000.00 Livingston 2,000.00 2,000.00 Montfort 2,000.00 2,000.00 Mt. Hope 2,000.00 2,000.00 Muscoda 2,000.00 2,000.00 Patch Grove 2,000.00 2,000.00 Potosi 2,000.00 2,000.00 Tennyson 2,000.00 2,000.00 Woodman 2,000.00 2,000.00 TOTAL $ 28,000.00 $ 28,000.00 11 The County Board does hereby levy a tax to meet said appropriations on all of the property in the County, which is taxable for such purpose. WARNING: It is directed that provision for this levy shall be made in the County Budget, but that this levy shall not be duplicated. Resolution offered by: /s/John Patcle, Chairman /s/Donald Splinter, V-Chair /s/Mark Stead, Secretary /s/Grant Loy /s/Vern Lewison Motion made by Lester Jantzen, seconded by Grant Loy to approve the resolution. Roll Call Vote was called for. Roll Call Vote: November 13, 2012 QUESTION: County Villages Construction 83.14 YES NO ABSENT 1. VACANT 2. GRANT LOY X 3. ROBERT SCALLON X 4. ROBERT KEENEY (Abstained) 5. ROGER GUTHRIE X 6. JOHN PATCLE X 7. VERN LEWISON X 8. PATRICK SCHROEDER X 9. LARRY WOLF X 10. MARK STEAD X 11. DALE HOOD X 12. DWIGHT NELSON X 13. CAROL BEALS X 14. LESTER JANTZEN X 15. JOHN BEINBORN X 16. DONALD SPLINTER X 17. VINCENT LOEFFELHOLZ X Roll call vote resulted in 15 yes, 1 abstained, 1 vacant position. Therefore motion carried. ATTEST: I Linda K. Gebhard, Grant County Clerk, do certify that this resolution was adopted by the Grant County Board of Supervisors at a meeting held on November 13, 2012. /s/ Linda K. Gebhard, County Clerk Resolution No. #15-12 Regarding County Road Aid For the Cities County of Grant BE IT RESOLVED, that under Statute 83.03, the Cities of Boscobel, Cuba City, Fennimore, Lancaster and Platteville be allowed $2,000.00 each for County Road Aid. 12 TOTAL: $10,000.00 The County Board does hereby levy a tax to meet said appropriations on all of the property in the County, which is taxable for such purpose. WARNING: It is directed that provision for this levy shall be made in the County Budget, but that this levy shall not be duplicated. Resolution offered by: /s/John Patcle, Chairman /s/Donald Splinter, V-Chair /s/Mark Stead, Secretary /s/Grant Loy /s/Vern Lewison Motion made by Roger Guthrie, seconded by Robert Keeney to approve the resolution. Roll Call Vote was called for. Roll Call Vote: November 13, 2012 QUESTION: County Cities Construction 83.03 YES NO ABSENT 1. VACANT 2. GRANT LOY X 3. ROBERT SCALLON X 4. ROBERT KEENEY X 5. ROGER GUTHRIE X 6. JOHN PATCLE X 7. VERN LEWISON X 8. PATRICK SCHROEDER X 9. LARRY WOLF X 10. MARK STEAD X 11. DALE HOOD X 12. DWIGHT NELSON X 13. CAROL BEALS X 14. LESTER JANTZEN X 15. JOHN BEINBORN X 16. DONALD SPLINTER X 17. VINCENT LOEFFELHOLZ X Roll call vote resulted in 16 yes, 1 vacant position. Therefore motion carried. ATTEST: I Linda K. Gebhard, Grant County Clerk, do certify that this resolution was adopted by the Grant County Board of Supervisors at a meeting held on November 13, 2012. /s/ Linda K. Gebhard, County Clerk Resolution #16-12: Motion was made by Robert Scallon, seconded by Dale Hood to approve the resolution. Motion passed. RESOLUTION # 16-12 13 RESOLUTION REGARDING COUNTY ORDERS (CHECKS) BE IT RESOLVED by the Grant County Board of Supervisors of Grant County, Wisconsin, that: 1. The Chairman, the Clerk and the Treasurer of this Board be, and they are hereby directed to execute county orders (checks) for all bills allowed at this session, to deliver them to the persons entitled to same; and 2. The Chairman, the Clerk and the Treasurer shall have charge of all property, shall draw orders (checks) for the payment of bills for purchases made for the general operating expenses; which shall be made prior to the meeting of the Board, including officers’ salaries, and all other items, required by law. Presented and recommended for passage on this 13 day of November, 2012 by the Executive Committee of the Grant County Board of Supervisors, Lancaster, Wisconsin. /s/ John Beinborn, Chair /s/Robert Keeney, Vice Chair /s/ Mark Stead, Secretary /s/ Larry Wolf /s/ John Patcle /s/ Robert Scallon /s/ Don Splinter ATTEST: I Linda K. Gebhard, Grant County Clerk, do certify that this resolution was adopted by the Grant County Board of Supervisors at a meeting held on November 13, 2012. /s/ Linda K. Gebhard, County Clerk Resolution #17-12: Motion was made by John Beinborn, seconded by Patrick Schroeder to approve the Resolution. Motion passed. RESOLUTION # 17-12 RESOLUTION AUTHORIZING THE COUNTY TREASURER TO SETTLE IN FULL FOR GENERAL TAXES FOR THE TAX ROLL YEAR 2012 – COLLECTABLE IN 2013 WHEREAS, the Board of Supervisors of Grant County, Wisconsin, desire to authorize and direct the County Treasurer of Grant County, Wisconsin, to settle the general taxes. NOW, THEREFORE, BE IT RESOLVED, by the Board of Supervisors of Grant County, Wisconsin, that the County Treasurer of Grant County, Wisconsin, be and is hereby authorized to settle these outstanding general taxes in full for the year 2012. Presented and recommended for passage on this 13th day of November, 2012 by the Executive Committee of the Grant County Board of Supervisors, Lancaster, Wisconsin. /s/ John Beinborn, Chair /s/ Robert Keeney, Vice Chair /s/ Mark Stead, Secretary /s/ Larry Wolf /s/ John Patcle /s/ Robert Scallon /s/ Don Splinter 14 ATTEST: I Linda K. Gebhard, Grant County Clerk, do certify that this resolution was adopted by the Grant County Board of Supervisors at a meeting held on November 13, 2012. /s/ Linda K. Gebhard, County Clerk Resolution #18-12: Motion made by Vince Loeffelholz, seconded by Mark Stead to approve the resolution. Motion carried. RESOLUTION # 18-12 RESOLUTION REGARDING THE DESIGNATION OF A DEPOSITORY BE IT RESOLVED, that Clare Bank, Platteville, is qualified as a public depository under Chapter 59 of the Wisconsin Statutes, and shall be and is hereby designated until further action, as a public depository for all public monies coming into the hands of the Treasurer of the County of Grant, State of Wisconsin, effective January 1, 2013; and BE IT FURTHER RESOLVED, that withdrawals or disbursements from the above named depository shall be only by order checks as provided in Section 66.0607 of the Wisconsin Statutes; that in accordance therewith all other checks shall be signed by the following persons: Linda Gebhard, Clerk, and Louise Ketterer, Treasurer, and counter-signed by Larry J. Wolf, County Board Chairperson, and shall be honored; and BE IT FURTHER RESOLVED, that in lieu of personal signatures of the County Clerk, the County Treasurer and the Chairperson of the County Board there may be affixed on any check issued by Grant County the facsimile signatures of Linda Gebhard, Louise Ketterer and Larry J. Wolf. The use of such facsimile signatures shall not relieve officials from any liability to which they are subject, including the unauthorized use of the facsimile signature. The public depository shall be fully warranted and protected in making payment on any check bearing such facsimile notwithstanding that the same may have been placed thereon without the authority of the designated persons; and BE IT FURTHER RESOLVED that a copy of this resolution be delivered to the above named depository, and the said depository may rely on this resolution until changed by lawful resolution and a certified copy of such resolution has been given to the cashier of the above named depository, effective January 1, 2013. Presented and recommended for passage this 13th day of November, 2012, by the Executive Committee of the Grant County Board of Supervisor, Lancaster, Wisconsin. /s/ John Beinborn, Chair /s/ Robert Keeney, Vice Chair /s/ Mark Stead, Secretary /s/ Larry Wolf /s/ John Patcle /s/ Robert Scallon /s/ Don Splinter ATTEST: I Linda K. Gebhard, Grant County Clerk, do certify that this resolution was adopted by the Grant County Board of Supervisors at a meeting held on November 13, 2012. /s/ Linda K. Gebhard, County Clerk 15 Resolution #19-12: Motion made by Dwight Nelson, seconded by Donald Splinter to approve the resolution. Motion carried. RESOLUTION # 19-12 RESOLUTION REGARDING THE INVESTMENT OF COUNTY FUNDS WHEREAS, the County Treasurer will have on hand sums of money from tax levy, and part of such levy will not be required for immediate expenses for several months. NOW, THEREFORE, BE IT RESOLVED, that the County Treasurer with the approval of the Executive Committee be and hereby is authorized to invest funds not immediately needed for the transaction of the County business into United States Treasury bills, notes, and bonds; in banks, certified by the Commission of Banking to accept public funds and in Savings and Loans, certified by the Commission of Savings and Loans, to accept public funds and in the State of Wisconsin’s Local Government Pooled Investment Fund. The County Treasurer shall be bonded. Presented and recommended for passage on this 13thday of November, 2012, by the Executive Committee of the Grant County Board of Supervisors, Lancaster, Wisconsin. /s/ John Beinborn, Chair /s/ Robert Keeney, Vice Chair /s/ Mark Stead, Secretary /s/ Larry Wolf /s/ John Patcle /s/ Robert Scallon /s/ Don Splinter ATTEST: I Linda K. Gebhard, Grant County Clerk, do certify that this resolution was adopted by the Grant County Board of Supervisors at a meeting held on November 13, 2012. /s/ Linda K. Gebhard, County Clerk Resolution No. 20-12: Motion was made by Donald Splinter, seconded by Robert Keeney to approve the resolution. Roll Call Vote was called for. RESOLUTION # 20-12 GENERAL TAX LEVY RESOLUTION BE IT RESOLVED, by the Board of Supervisors of Grant County, Wisconsin, that the following sums of money be raised for the ensuing year: STATE TAXES $ 476,874.18 COUNTY TAXES State Fire Suppression Charges $ 496.97 Library System $ 405,904.00 All Other County Taxes $10,473,396.00 GRAND TOTAL OF ALL TAXES $11,356,671.15 BE IT FURTHER RESOLVED, by the Board of Supervisors of Grant County, Wisconsin, that there is hereby levied on all taxable property of Grant County, in order to meet the correct budget requirements of the ensuing year the sum of $10,473,396.00; and 16 BE IT FURTHER RESOLVED, that the County Clerk shall apportion the sum of $477,371.15 for state taxes and charges levied on all taxable property in the county, according and in proportion to the valuation thereof as determined by the Wisconsin Department of Revenue. BE IT FURTHER RESOLVED, that the sum of $405,904.00, the amount approved for the budget of the Library System, be and hereby is levied against all taxable property in the county, excluding the Villages of Bloomington, Cassville, Dickeyville, Hazel Green, Livingston, Montfort, and Muscoda, and excluding the Cities of Boscobel, Cuba City, Fennimore, Lancaster, and Platteville. . BE IT FURTHER RESOLVED, that the County Clerk be authorized and instructed to charge back to the proper districts of the said County the amounts due from each miscalculated personal property taxes, illegal real estate taxes, special assessments tax certificates, sundry items due from the districts and any items on the ledger as due from the districts. BE IT FURTHER RESOLVED, that the County Clerk shall, pursuant to Section 70.63, of the Wisconsin Statutes, determine and apportion the tax levy set forth for the respective municipalities, according and in proportion to the valuations for the towns, villages, and cities as submitted by the Wisconsin Department of Revenue. Presented and recommended for passage on this 13th day of November, 2012 by the Executive Committee of the Grant County Board of Supervisors, Lancaster, Wisconsin. /s/ John Beinborn, Chair /s/ Robert Keeney /s/ Mark Stead /s/ Larry Wolf /s/ John Patcle /s/ Robert Scallon /s/ Don Splinter Roll Call Vote: November 13, 2012 QUESTION: General Tax Levy YES NO ABSENT 1. VACANT 2. GRANT LOY X 3. ROBERT SCALLON X 4. ROBERT KEENEY X 5. ROGER GUTHRIE X 6. JOHN PATCLE X 7. VERN LEWISON X 8. PATRICK SCHROEDER X 9. LARRY WOLF X 10. MARK STEAD X 11. DALE HOOD X 12. DWIGHT NELSON X 13. CAROL BEALS X 14. LESTER JANTZEN X 15. JOHN BEINBORN X 17 16. DONALD SPLINTER X 17. VINCENT LOEFFELHOLZ X Roll call vote resulted in 11 yes, 5 no votes, 1 vacant position. Therefore motion carried. ATTEST: I, Linda K. Gebhard, Grant County Clerk, do certify that this resolution was adopted by the Grant County Board of Supervisors at a meeting held on November 13th, 2012. /s/ Linda K. Gebhard, County Clerk Transition Team: Mark Stead and Robert Keeney gave the Board members information regarding why the Transition Team was formed and updated the board on what has been accomplished by the team to date. Mark Stead highlighted actions that have lead to the implementation of the Transition Team since Act 10. 1. Executive Committee (April 12, 2011): Wisconsin County Mutual and Attorney Andy Phillips worked with thirty counties in Stevens Point on April 27 to work together to develop and implement policies, work rules, and fringe benefits programs in anticipation of enactment of the budget repair bill. John Patcle appointed himself, 1st Vice-Chair, Robert Keeney, 2nd Vice-Chair, Mark Stead, Finance Director, Nancy Scott and Personnel Director, Joyce Roling to the transition committee. (Patrick Schroeder, seconded by Stephen Adrian, made a motion to approve this action, motion passed). 2. County Board of Supervisor meeting (April 19, 2011): John Patcle established the Transition Team for Grant County appointing himself, Robert Keeney, First Vice-Chair, Mark Stead, Second Vice- Chair, Nancy Scott, Finance, and Joyce Roling, Personnel. Motion was made by Vern Lewison, seconded by Vince Loeffelholz that the named people be appointed to form the Transition Team representing Grant County and the purpose of the group is to look at possible implementations if Governor Walkers Budget Repair Bill would move forward. Motion passed. 3. County Board of Supervisor meeting (August 30, 2011): Joyce Roling, Personnel presented the following employee policies for revision. a.) Employee Handbook Introduction b.) Retirement c.) Bereavement Leave d.) Discretionary Days e.) Overtime/Compensatory Time f.) Vacation g.) Sick Leave h.) Fleet Safety Patrick Schroeder, seconded by Vern Lewison moved to approve the revisions to these employee policies. Motion passed. 4. County Board of Supervisor meeting (November 8, 2011): Joyce Roling, Personnel presented the new updated Employee Handbook which the Transition Team was instrumental in making the necessary changes due to the passing of Act 10. Stephen Adrian seconded by Don Splinter made the motion to approve the changes. Motion carried. 18 Robert Keeney reiterated the Strategic Goals of the team as follows: 1. Develop a plan to consolidate county facilities using cash on hand and/or bonding and incorporating land available at the county farm. 2. Unify and unite all county departments through sharing and consolidation of staff and resources. 3. Sharing resources with other neighboring counties, towns, and governmental entities. 4. Improving communication within Grant County. 5. Utilize current transportation infrastructure to enhance, market and increase economic development and tourism potential. Currently, the Transition Team has been working with Joyce Roling and Nancy Scott to update the wage schedules from the previous union contracts to make them more uniform within the County. The County approved a motion made by Robert Keeney, seconded by Robert Scallon in the June 19, 2012 County Board of Supervisor meeting to enter into an agreement with WIPFI to conduct the comparability wage study for the county. This issue has been brought before the Board to make a determination whether the Transition Team should keep working on this wage study with Nancy Scott and Joyce Roling because it has caused much concern among Grant County Department Heads on the procedure used in this study and the use of a point system. Other wages studies were discussed that had been implemented in Grant County in the past which has left distrust among the employees. Larry Wolf, Chair stated that he feels this study has gotten out of control, “we have the cart, before the horse.” Larry explained the first step was to establish a base in the wages and then submit to WIPFI for their input and monetary schedule. He stated that at this point in the study, the Department Heads should only consider the job description and not the present person in that position. Larry Wolf, Chair asked for input among the Board Members and Department Heads. Gayle Mason, ADRC Director – not sure the scale system being used is accurate, Department Heads have not been included enough, many more factors should be considered in the point system, confused as to method, is data being looked at or qualifications? Louise Ketterer, County Treasurer – Process seemed to be secretive, scheduling has been an issue, concepts being forced on the Department Heads, all should be treated as professionals. Verda Nemo, Child Support Director – There have been many job studies done in Grant County previously, interpretation seems to be an issue. Consistency does not seem to be present in this study so far. Fred Naatz, Social Services Director—He thought the Department Heads were working with Nancy and Joyce in this project and that things were going forward, now he has some doubt. Carol Beals, County Board Member wondered how much of this study has been shared with the employees. She questioned the accuracy of the job descriptions. In order to have consistent information and an accurate base to start with; the descriptions must be accurate. She wondered if the goal was to expand or condense the job descriptions within the county. Carol stated that she felt it depended on the Department also; a “Nurse description” in the Health Department is different from a “Nurse description” in Orchard Manor. Carol 19 wondered if other counties were dealing with this same issue, Larry Wolf stated that this issue was all over the board, some being done and other have not started this process. Nancy Scott, Finance – Stated that years of service would be considered, possibly making more steps within a job description. She felt that if a list of skills needed to perform a job was defined the base should already be in existence. Joyce Roling, Personnel—Stated that she felt the job descriptions that have been defined as new employees have been hired were accurate, there are some descriptions that have been in place for many years that may need some updating, she felt the support staff would be the biggest challenge but that is were WIPFI can help with their input. Joyce felt that a lot of time has been invested in this project to turn away from it now, they are trying to establish the base which has proven to be a complex project; their goal is to have consistency in the end. Patrick Schroeder, County Board Member—stated that he felt this may be lack of trust issue between the Board and the Employees based on previous wage studies that did not end well. Dave Lambert stated that he did not feel the Department Heads did not trust the Board; he felt they did not trust the compensation studies because many employees who have come up through the ranks in the County got short changed by those studies in the past. Vince Loeffelholz, County Board Member stated that if the board could see some numbers on this issue that may help them understand the problems. Larry Wolf stated that the study is not to that point to show any numbers. Vern Lewison, County Board Member asks the question if the Transition Team felt that this study should go forward with the wage study. It was stated that there had been time and money invested at this point, so going forward would be recommended by the Team. The Executive Committee recommended going forward with this study so the numbers could be sent to WIPFI in order to go to the next step. Vern Lewison, seconded by Roger Guthrie made a motion to have the Transition Team, Joyce Roling, Personnel and Nancy Scott, Finance continue to work on the wage study so the results can be sent to WIPFI in order to go to the next step, contingent upon discussing any results received from WIPFI with Department Heads before any decisions are finalized. Hand count was taken resulting in 11 yes votes; 5 no votes with one County Board position vacant. Motion carried. Livestock Claim: John Patcle stated that the dog claims were not acted upon at the Extension/Fair Committee. Will address the dog claims at the December meeting. Committee Reports: Economic Development, John Beinborn—Carol Beals to become the new President Economic Development. December 5th the Annual Economic meeting will be held in at the Author House. Land and Water Conservation, Mark Stead—Land and Water Resource Management Plan extension needed approval to request a 5 year extension. Nine Animal storage closures B & E Farms permits 20 approved. Area State Poster contest, won all categories at area, took 1st in 2 categories at State, 4 – 6 and special needs. Highway—John Patcle gave the Highway Construction update, Springbrook Financial program still not working properly at this time. Orchard Manor, Robert Keeney—met with Forester, Craig Hollingsworth on an animal problem they are having at Orchard Manor, laundry is going forward. Law Enforcement Robert Scallon—Sheriff Department planning an auction at the Eckstein Building on January 12th, 2013. Parks Committee-Committee did not meet in November. Wisconsin Railroad, Meeting in Dane County on the 16th of November. Director Bill Gardner may be resigning. Tourism, Grant Loy—working on better marketing, no government money left, will have to find other sources. ADRC, Dale Hood—Elder Fest was a huge success. Health Department Dwight Nelson—Flu Shots available at Health Department. Social Services, Carol Beals—Family Fair update, Building 52 issues. Planning & Zoning, Lester Jantzen—Frac Mining on hold for Grant County at this time. Veterans, new office assistant hired Carla McAndrew; Tim Murphy is bringing in a lot of revenue via all the veteran programs for Grant County. Area Veteran Day festivities. Public Property, Vince Loeffelholz—No meeting in November. Public Comments: None Adjournment: Vince Loeffelholz, seconded by Mark Stead made a motion to adjourn the meeting pursuant to the next meeting of December, 18th, 2012 at 10:00 a.m. Motion carried.