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HomeMy WebLinkAboutCty Bd July 15 20141 Grant County Board of Supervisors July 15, 2014 The Grant County Board of Supervisors met on Tuesday, July 15, 2014 at 6:00 p.m. in Room 264 on second floor of the Administration Building, Lancaster, WI pursuant to the adjournment of the June 17, 2014 meeting. Robert Keeney, Chair called the meeting to order and the Pledge of Allegiance was recited. Verification of compliance with the open meeting law was a notice in the Herald Independent stating the date, time and place of the County Board Meeting and posted in two public posting locations and the county website verified by Linda K. Gebhard, County Clerk. Roll Call, July 15, 2014 Present Absent Excused Carol Beals X John Beinborn X Roger Guthrie X Dale Hood X Lester Jantzen X Robert Keeney X Vern Lewison X Grant Loy X Dwight Nelson X John Patcle X Gary Ranum X Robert Scallon X Patrick Schroeder X Donald Splinter X Mark Stead X Daniel Timmerman X Larry Wolf X The Clerk took the roll call resulting in 16 present, with Dwight Nelson asking to be excused, therefore a quorum was present. Agenda: John Beinborn, seconded by Lester Jantzen, made a motion to approve the amended agenda. Motion carried. Minutes: Patrick Schroeder, seconded by Gary Ranum, made a motion to approve the minutes of June 17, 2014 with the following change. On page 9 in committee reports under Rail Road it was stated that Roddy Dull had gone to meet with the Railway committee, he did not meet with the Railway at this time. Under the Hidden Valley report, the last meeting was held in New Glarus not Cassville. Motion carried. Revolving Loan Applications: Ron Brisbois, Economic Development presented the following two Revolving Loans which had been recommended by the Economic Tourism and Resource Committee: 1. Non-Metallic Components (NMC), Cuba City, WI. Loan amount will be $150,000.00 at 2.5% for a ten year term. The loan will be used for acquiring new equipment. NMC is planning to expand their operations in Cuba City by adding a 21,000 square foot addition to their current building. NMC will add 15 new full-time positions to the existing 30 employees. Starting pay will be 2 $10.88 per hour plus benefits. NMC does thermal injection molding and manufactures plastic components for a variety of industries and companies. Motion was made by John Beinborn, seconded by Mark Stead, to approve the Revolving Loan Application for NMC. Motion carried. 2. JCRP LLC, dba Cenex of Fennimore, Fennimore, WI. Loan amount will be $40,000.00 at 2.5% for a ten year term. The loan will be used for acquiring equipment. JCRP is expanding their automotive service garage in Fennimore. They will create at least 4 new full-time positions; starting wages will range from $12 - $16 per hour. Owner Rod Pink has a strong history of auto service facilities in Lancaster, Fennimore, and Prairie du Chien. They will expand their service garage and add new equipment to handle a larger volume of vehicles. Motion was made by Vern Lewison, seconded by Robert Scallon, to approve the Revolving Loan Application for JCRP. Motion carried. Communications: Robert Keeney reminded the Board to turn in their WCA Convention registration forms to Linda K. Gebhard, County Clerk. He also stated that the new 2014-2015 Directories were completed and being distributed. Appointments: None Employee Recognition: Robert Keeney, Chair presented three Employee Recognition Certificates to the following retiring employees: Allen Neises for his 29 years of service for Grant County with the Conservation, Sanitation and Zoning Department. Jeff Hessling for his 42 years of service for Grant County with the Grant County Highway Department. Mary Jean Morgan for her 22 years of service for Grant County with the Grant County Highway Department. Grants: Lori Reid, ADRC Director requested approval for Section 5310 Federal Program Grant funds for capital and operating expenses which will be used towards the replacement for a van and mini bus for ADRC. There would be a 20% match to the county, but ADRC has additional funds to satisfy the match requirement. ADRC Committee has approved the grant. Lester Jantzen, seconded by Larry Wolf, made a motion to approve the grant request for ADRC. Motion carried. Jack Johnson, Chief Deputy Sheriff requested approval for following two grants, approved by the Law Enforcement Committee with no match to the county: 1. $1200.00 from the Platteville Walmart Store for cleaning kits for Law Enforcement rifles. 2. $1500.00 from the Prairie du Chien Walmart Store for binoculars for the squad cars. John Beinborn, seconded by Mark Stead made a motion to approve both grant requests for Law Enforcement. Motion carried. Resolution Authorizing a New Wage Schedule to Replace All Former Union Schedules and One Non- Union Schedule: Joyce Roling, Personnel Director presented the wage schedule resolution. 3 John Patcle, seconded by Grant Loy made a motion to approve the new wage schedule. Roll Call Vote was called for. Resolution 04-14 Resolution Authorizing a New Wage Schedule To Replace All Former Union Schedules and One Non-Union Schedule WHEREAS, Wisconsin Acts 10 and 32 drastically altered public sector employment in Wisconsin. The Grant County Board of Supervisors approved a revised employee handbook in 2011 and a revised administration manual in 2012; and WHEREAS, The County now has integrated six former union pay scales (AFSCME Locals 918, 3377, 3377-A, Transit, Teamsters Local 695, WPPA non-deputy) and one non-union pay scale into one wage schedule covering all Grant County employees not including; Directors, Managers, and remaining staff on Schedule I, Sheriff’s Department Deputy Union, Elected Officials, and seasonal/limited term employees; and WHEREAS, The County eliminated the longevity schedule for Directors, Managers, and other non-union staff in 2006 and with implementation of this schedule wishes to eliminate the longevity schedule for remaining staff, not including WPPA Deputy Union employees; and WHEREAS, The County wishes to allow employees to keep their current longevity stipend and will add it to their base pay prior to placing them on the new schedule; NOW, THEREFORE, BE IT RESOLVED, by the Grant County Board of Supervisors to adopt the recommended wage schedule and implementation for the aforementioned employees effective August 24, 2014. Dated this 15th day of July, 2014 Recommended for Approval by the Executive Committee of the Grant County Board: /s/ John Beinborn, Chair /s/ John Patcle /s/ Mark Stead, Vice Chair /s/ Gary Ranum Larry Wolf, Sec /s/ Don Splinter /s/ Robert Keeney Adopted by the Grant County Board of Supervisors this 15th day of July 2014. /s/ Linda Gebhard, County Clerk ATTEST: I Linda K. Gebhard, Grant County Clerk, do certify that Resolution #04-14 Authorizing a New Wage Schedule to replace all former union schedules and one non-union schedule was approved by the Grant County Board of Supervisors at a meeting held on July 15, 2014. /s/ Linda K. Gebhard, Grant County Clerk ROLL CALL VOTE DATE: July 15, 2014 QUESTION: New Wage Schedule YES NO ABSENT 4 1. GARY RANUM X 2. GRANT LOY X 3. ROBERT SCALLON X 4. ROBERT KEENEY X 5. ROGER GUTHRIE X 6. JOHN PATCLE X 7. VERN LEWISON X 8. PATRICK SCHROEDER X 9. LARRY WOLF X 10. MARK STEAD X 11. DALE HOOD X 12. DWIGHT NELSON X 13. CAROL BEALS X 14. LESTER JANTZEN X 15. JOHN BEINBORN X 16. DONALD SPLINTER X 17. DANIEL TIMMERMAN X County Clerk took the roll call vote resulting in 10 yes votes, 6 no votes and one absent. Therefore, motion carried. County Board Per Diem and Mileage Policy Revision: Joyce Roling, Personnel Director presented the following revisions that are proposed in this policy. 3. Standards (Mileage): Add the wording, “No mileage will be paid if a county vehicle is available for county board member use and they choose to drive their personal vehicle instead.” Standards (Compensation): Add the wording, “Per diems are allowed for required meeting attendance only, not for travel time.” Standards (Meals): Strike the wording, “unless they are included in conference registration” A motion was made by Mark Stead, seconded by Roger Guthrie to approve the changes made to the County Board Per Diem and Mileage Policy, effective date on July 15, 2014. Motion carried. Travel and Expense Reimbursement Policy: Joyce Roling, Personnel Director presented the following revisions that are proposed in this policy. 3 Standard (a.)Mileage: Strike the wording, “Thirty two and a half cents (32.50 per mile (or rate established by County Board)” add “IRS approved rate”. Add “No mileage will be paid if a county vehicle is available for employee use and they choose to drive their personal vehicle instead.” Standard (f). Strike “Advances” per the title. Strike the wording, “Advances for expenses may be granted at the discretion of the department head.” Employees are required to submit documentation of (strike, “expected or”) actual expenses and prepare a Statement of Expense voucher for supervisory approval and signature. 5 Strike the wording, “Voucher should be forwarded to the County Clerk’s Office for processing.” A motion was made by John Beinborn, seconded by Lester Jantzen, to approve the changes made to the Travel and Expense Reimbursement Policy, effective July 15, 2014. Motion carried. Resolution to raise Marriage fees: Linda K. Gebhard, County Clerk presented the following Resolution. Resolution #05-14 Increase Marriage License Fees in Grant County, Wisconsin Effective January 1, 2015 FISCAL NOTE: Additional Revenue approximately $4,400.00 WHEREAS, §765.15 allows counties to increase the marriage license fee by any amount, which amount shall become a part of the funds of the county, and WHEREAS, a recent survey indicates an increase from $60.00 per license to $75.00 per license would not be out of line with current marriage license fees in surrounding counties and throughout the state. Grant County’s marriage license fees are below the state average, and WHEREAS, the cost for equipment and personnel for assisting couples with marriage licenses and keeping accurate records has continually increased, and WHEREAS, the fee for obtaining a marriage license has not been increased in Grant County since August, 2004, and WHEREAS, The County Clerk may at her discretion, issue a marriage license within less than 5 days after the application if the applicant presents evidence as to why the waiting period should be waived and pays an additional fee to cover the increased processing cost incurred by the county, and WHEREAS, the current fee for issuing this waiver is $20.00 which does not fully cover the costs involved and has not been increased in Grant County since August, 2009, and WHEREAS, an increase in the waiver fee from $20.00 to $25.00 per incidence would not be out of line with fees currently being charged in surrounding counties and throughout the state. NOW THEREFORE BE IT RESOLVED, that the Grant County Board of Supervisors does hereby authorize the Grant County Clerk to increase the existing marriage license fee of $60.00 to $75.00 and the current 5 day waiver fee from $20.00 to $25.00 effective January 1, 2015. **Presented to the Executive Committee on July 15, 2014 for their recommendation. /s/ John Beinborn, Chair /s/ Mark Stead, Vice Chair /s/ Larry Wolf, Secretary /s/ Robert Keeney /s/ John Patcle /s/ Gary Ranum /s/ Donald Splinter **Presented to the Grant County Board of Supervisors on July 15, 2014. /s/ Robert C. Keeney, Chair /s/ Linda K. Gebhard, Grant County Clerk 6 ATTEST: I Linda K. Gebhard, Grant County Clerk, do certify that Resolution #05-14 Increasing Marriage License Fees in Grant County, WI effective January 1, 2015 was approved by the Grant County Board of Supervisors at a meeting held on July 15, 2014. /s/ Linda K. Gebhard, Grant County Clerk A motion was made by Lester Jantzen, seconded by Patrick Schroeder, to approve Resolution #05-14 to increase Marriage License Fees in Grant County, WI, effective January 1, 2015. Motion carried. Consideration and potential approval of contract for corporation counsel: Robert Keeney, Chair presented the contract(s) proposals to the Board for hiring Benjamin Wood as Corporation Counsel for Grant County: Under Wis. State. Sec. 59.01 as compensation for legal service provided herein, Grant County shall pay Wood Law Firm, LLC, the sum of $6,600.00 (60% of the legal work for Grant County) term commencing on July 1, 2014 to December 31, 2014. Grant County shall take the rental payment of $300.00 out of this agreement for their share of the lease agreement for providing office space. Agreement between Grant County Child Support Agency and Wood Law Firm, LLC. as compensation for legal service provided herein, Grant County, via CSA, will pay Wood Law Firm, LLC the sum of $5,600.00 (40% of the legal work for CSA) term commencing on July 1, 2014 to December 31, 2014. Grant County shall take the rental payment of $200.00 out of this agreement for their share of the lease agreements for providing office space. John Patcle, seconded by Robert Scallon, made a motion to accept the contract proposals between Grant County, Grant County Child Support and Wood Law Firm, LLC. Motion carried. Zoning Amendment # 491: Jeff Krueger, Conservation, Sanitation, Zoning presented the amendment. Patrick Schroeder, seconded by Grant Loy made a motion to dispense of the reading of the amendment. Motion carried. Zoning Amendment #491 for Dustin Kopp, South Lancaster Township was approved by the township, and by the Conservation, Sanitation, and Zoning Committee. Motion was made by Lester Jantzen, seconded by Roger Guthrie to approve the 491st Zoning Amendment for Dustin Kopp, South Lancaster Township. Motion carried. 491st AMENDMENT TO THE GRANT COUNTY ZONING ORDINANCE July 1, 2014 Kopp, Dustin WHEREAS, a petition for map amendment was filed and a public hearing was held by the Grant County Planning and Zoning Committee, meeting the requirements of Chapter 59.69. WHEREAS, a proof of publication and giving notice to South Lancaster Township Clerk of such hearing is attached to this document. WHEREAS, the Planning and Zoning Committee now recommends to the Board of Supervisors of Grant County the adoption of this map amendment. 7 THEREFORE, the Grant County Board of Supervisors does ordain as follows. That the Zoning District Map for the Township of South Lancaster will be amended to include the following described land as 1.5ac. more or less to Residential R-2. Part of the Northeast quarter (NE1/4) of the Northwest quarter (NW ¼) of the Section 31 T4N R3W in South Lancaster Township described as follows: Commencing at the North Quarter corner of said Section 31; Thence South 01º 27’ 08” West 373.25’ along the North-South Quarter line of said Section to the point of beginning; Thence South 01º 27’ 08” West 264.00’ along said North-South Quarter line; Thence North 87º 39’ 54” West 165.00’ to the West line of that property as described in Volume 669, Page 301, recorded as #553569, Grant County Registry; Thence North 01º 27’ 08” East 264’ along the West line of said described property the Northwest corner thereof; Thence South 87º 39’ 54” East 165.00’ along the North line of said described property to the point of beginning. This parcel containing 1.83 acre more or less, and being subject to any and all easements of recorded and/or usage. Also commencing at a point 237’ South of the Northeast corner of said NE ¼ of the NW ¼; Thence South 134’; Thence West 165’; Thence North 134’; Thence East to the place of beginning: This parcel containing 1.50 ac. more or less, and is subject to any and all easements and right-of-way of record and/or usage. The undersigned hereby certify that this is subject to all recorded easements and foregoing map amendment to the Grant County Zoning Ordinance was adopted on the 15th day of July 2014. /s/ Robert Keeney, County Board Chair /s/ Linda K. Gebhard, County Clerk ATTEST: I Linda K. Gebhard, Grant County Clerk, do certify that the Zoning Amendment #491 for South Lancaster, Dustin Kopp was approved by the Grant County Board of Supervisors at a meeting held on July 15, 2014. /s/ Linda K. Gebhard, County Clerk Livestock Claims: None Update and Concerns on Courthouse Renovation Project: Robert Keeney, Chair reported that the weekly meetings have gone well. There was no damage done to the project during the recent wind and rain storms. The noise level issue has been taken care of. Tina McDonald, Clerk of Circuit Court has supplied the Contactor with a schedule of dates for court cases in an effort to schedule construction work around those times. The third load of stone has been shipped to Chicago to reconstruct them; mortar for the tuck pointing has been approved for color. The Night on the Square, sponsored by the Lancaster Chamber of Commerce will go on as scheduled on the Courthouse Lawn. 8 Committee Reports: Administrative Committee, Robert Keeney—No meeting to report. Extension/Fair, John Patcle—Dave Wachter, Dairy and Livestock Agent will be retiring, committee has been working on an arrangement to share an agent with Lafayette County. Fair committee did not meet. Conservation, Sanitation, and Zoning, Mark Stead—Al Neises will be retiring, Erik Heagle will be replacing his position of Soil Conservation Technician starting August 11th Unified, Mark Stead—Neal Blackburn will be retiring after 17 years, Kathy Shannon-Rink will be taking the Directors position. Tuesday July 22, 2014 from 2:00 to 4:00 a retirement party is being planned for Neal at the Lancaster County Club all are invited. Law Enforcement, Patrick Schroeder—Busy week with tragic accidents happening in the county, Pat commended Law Enforcement for their diligent work during this time. Law Enforcement is working on a structural study to obtain a grant to move the communications tower from Sinsinawa Mounds to the State Patrol Tower at Happy Corners and to determine if it will support the new required equipment. Orchard Manor, Patrick Schroeder—a Volunteer Appreciation Party is being planned in August. Hidden Valley, Robert Scallon—No meeting. Veterans, Robert Scallon—Had a picnic in the park, well attended. Informed the board members on up-coming events. Grant County Historical Society will hold a dedication for a new exhibit honoring Veterans on Oct 5, 2014 at the Youth and Ag Building. John Murkowski will be holding a presentation on Agent Orange October 23, 2014 at Richland Center, WI. Parks, Robert Scallon—No meeting Library, Grant Loy—No meeting Railroad, Gary Ranum—Executive Committee meeting was held, Madison to Prairie du Chien, northern part of the railroad looking to replace a third of all the ties, which would be 60,000 ties. Robert Scallon informed the board that he could furnish maps of the railroad if they were interested and he stated that a building is being built in Prairie du Chien to load frac sand; 1.3 million dollars will be spent on the building. ContinuUs, Gary Ranum—No meeting ADRC, Larry Wolf—No report to give. Steering Committee Report, Larry Wolf—there would be no increases in Revenue as long as Gov. Walker is in office. Social Service, Carol Beals—discussed wage schedule, Social Worker vacancy and storms. Next meeting will be held on August 6th. Public Property/Technology, Carol Beals—discussed new signage for Administration Building, Courthouse Renovations and held Jeff Anderson performance evaluation. Next meeting will be held on July 23rd. 9 Health, Dwight Nelson—Dwight was absent. Veterans, Lester Jantzen—No report to give. Executive, John Beinborn—Next meeting will be August 12, 2014 at 9:00 a.m. Economic, Tourism, Resource, John Beinborn—four different manufacturing prospects have toured the available industrial buildings in Platteville and Cuba City in the last 8 weeks. Lt. Governor announced a broadband grant of $35,000 to a wireless broadband provider that will serve parts of northeast and northwestern Grant County. Next meeting will be in Platteville on July 23rd. Highway, Don Splinter—Next meeting will be on August 12th. Gave updates on road construction. Public Comment: None Adjournment: John Patcle, seconded by John Beinborn, made a motion to adjourn the meeting pursuant to the next meeting on August 19, 2014 at 6:00 p.m. Motion carried.