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HomeMy WebLinkAboutCty Bd May 20 20141 Grant County Board of Supervisors May 20, 2014 The Grant County Board of Supervisors met on Tuesday, May 20, 2014 at 6:00 p.m. in Room 264 on second floor of the Administration Building, Lancaster, WI pursuant to the adjournment of the April 15, 2014 meeting. Robert Keeney, Chair called the meeting to order and the Pledge of Allegiance was recited. Verification of compliance with the open meeting law was a notice in the Herald Independent stating the date, time and place of the County Board Meeting and posted in two public posting locations and the county website verified by Linda K. Gebhard, County Clerk. Roll Call, May 20, 2014 Present Absent Excused Carol Beals X John Beinborn X Roger Guthrie X Dale Hood X Lester Jantzen X Robert Keeney X Vern Lewison X Grant Loy X Dwight Nelson X John Patcle X Gary Ranum X Robert Scallon X Patrick Schroeder X Donald Splinter X Mark Stead X Daniel Timmerman X Larry Wolf X The Clerk took the roll call resulting in 17 present. Therefore a quorum was present. Agenda: Patrick Schroeder, seconded by Don Splinter, made a motion to approve the second amended agenda. Motion carried. Minutes: Patrick Schroeder, seconded by Dwight Nelson made a motion to approve the minutes of April 15, 2014 and April 16, 2014 with the following change. On page 6 to change the wording in the motion made by Carol Beals and Lester Jantzen to “Courthouse Exterior Account” instead of “Outside Maintenance Fund”. Motion carried. Wisconsin River Trails Project: Roddy Dull gave the Board a presentation on the project that this non- profit organization has been working on. They would like to establish three walking/biking trails as follows: A six mile trail from Boscobel to Woodman, WI. A twelve mile Dinky Trail that uses State Highway 133, County Highway K and the town road known as Green River Road. 2 A four mile nature trail across the Lower Wisconsin River Valley connecting Wauzeka and Woodman, WI. The group would like to have Grant County sign a “resolution of support” for these projects; they are not asking for any monetary funding. They are trying to promote economic growth in the Lower Wisconsin area by developing handicapped accessible trails for cyclists, hikers, cross country skiers and nature enthusiasts. After discussion, the board made the determination to send these resolution requests to the Economic, Tourism, & Resource Committee for further discussion and their recommendation. Communications: Robert Keeney, Chair extended congratulations to Verda Nemo, Child Support Director for receiving the Federal Fiscal Year 2013 Certificate of Excellence Award. The Grant County Child Support Agency demonstrated excellence in all four performance measures: Paternity Establishment, Court Order Establishment, Current Support Collections and Arrears Case Reductions. Robert Keeney, Chair received a letter from WCA encouraged all the Board Members to take the opportunity to get involved in joining the steering committees if they are interested. Robert also asked the board if they had any ideas for resolutions, those can be handed into WCA until June 16th. Robert announced that the Blue Boy Statue will be brought back to Lancaster on Wednesday and placed back on the fountain after being repaired from vandalism last year. On Tuesday, June 17, 2014, Cindy Polzin, a staff member with Governor Walker’s office will be in Lancaster to discuss any concerns or issues in Grant County; all are encouraged to attend. Employee Recognition: Robert Keeney, Chair presented two Employee Certificates honoring Pat Schramm for her 33 years of service at Orchard Manor and to Mary Miller honoring her 21 years of service at ADRC. Action on resignation of Mark Stead from the Social Services Board: Robert Keeney, Chair read a letter submitted to him from Mark Stead stating his official resignation from the Social Services Committee. During the reconstruction of the committees, Mark had been placed on seven committees; while some board members were only serving on five or six committees. He asked to step down from the Social Services Committee and have the Board call for nominations to fill in his remaining term on that committee. Mark had served on the Social Services Committee for 12 years. Andrew Phillips, Corporation Counsel gave a short explanation in regard to this issue. The Social Services is an elected committee and he directed Robert Keeney, Chair to open the floor for nominations. A motion was made by Roger Guthrie, seconded by Patrick Schroeder to accept the resignation from Mark Stead to terminate his existing term on the Social Services Committee. Motion carried. Nominations were called for by Robert Keeney, Chair as follows: John Beinborn nominated Vern Lewison Patrick Schroeder nominated Gary Ranum Grant Loy nominated Mark Stead, Mark Stead declined the nomination. 3 John Patcle made a motion to close the nominations, seconded by Mark Stead. Motion carried. Roll call vote was called for. Before the vote was taken, Carol Beals had a question regarding this vote, stating in the future the possibility of combining the Social Services committee with COP; in her opinion, this should be considered before a vote was taken. Corporation Counsel, Andrew Phillips stated that it would not be consistent with Robert’s Rules; unless there is a county board rule that allows for debate on the nominations. The board can decide as a whole if they want to allow commentary, however; if either candidate would like to make a statement, this would be the appropriate time to do that. Both candidates declined statement. Andrew Phillips, Corp Counsel directed that the board continue forward on the vote. ROLL CALL VOTE DATE: May 20, 2014 New Member for the Social Services Committee Vern Lewison Gary Ranum Carol Beals X John Beinborn X Roger Guthrie X Dale Hood X Lester Jantzen X Robert Keeney X Vern Lewison X Grant Loy X Dwight Nelson X John Patcle X Gary Ranum X Robert Scallon X Patrick Schroeder X Donald Splinter X Mark Stead X Daniel Timmerman X Larry Wolf X Vote resulted in Vern Lewison receiving 8 votes, Gary Ranum receiving 9 votes; therefore Gary Ranum will fill the vacant position on the Social Services Committee, term expiring in 2015. Appointments: Robert Keeney, Chair asked for motions to make the following appointments: Mark Stead, seconded by Patrick Schroeder, made a motion to approve the appointment of Gary Ranum to continue serving as the representative for Grant County on the ContinuUs Board. Motion carried, with one nay vote from Carol Beals. John Beinborn, seconded by Lester Jantzen, made a motion to approve the appointment of Gary Ranum to represent Grant County on the WI River Rail Transit Commission, term expiring in 2017. Motion carried. John Beinborn, seconded by Lester Jantzen, made a motion to approve the appointment of Robert Scallon to represent Grant County on the WI River Rail Transit Commission, term expiring 2016. Motion carried. Robert Scallon, seconded by Dwight Nelson, made a motion to approve the appointment of Mark Stead to continue to represent Grant County on the Marsh Country Health Alliance Commission. Motion carried. 4 Grants: Sarah Hopkins, 4H Youth Development Agent, presented two grant opportunities for her department she is asking approval for: 1. $1,000 from the Wisconsin Association of Family and Consumer Sciences. The funds will be used to help cover costs associated with the Creative Youth Expo that will be held on August 2nd at the Youth and Ag Center. The event will teach youth from Southwest Wisconsin skills related to sewing, decorating, and food preparation. No match to the county. 2. $1,695 from the Wisconsin Law Foundation. The funds will be used to support the Grant County Teen Court program. Teen Court is a unique and cost effective way of dealing with juveniles who have committed a misdemeanor offense. Teen Court utilizes community support and youth jurors to practice restorative justice. No match to the county. Larry Wolf, seconded by Grant Loy made a motion to approve both grant opportunities for the 4H Youth Development Program. Motion carried. Civil Process Resolution: This resolution was approved by the Law Enforcement on April 14, 2014. Patrick Schroeder, seconded by Robert Scallon made a motion that the Grant County Board of Supervisors will approve Resolution 01-14 for Law Enforcement. Motion carried. RESOLUTION #01-14 RESOLUTION SETTING SHERIFF’S OFFICE CHARGES FOR SERVICE OF PROCESS AND SALE OF REAL ESTATE WHEREAS, Wisconsin Statutes Section 814.70 and 814.705 allow a county board to enact a resolution establishing fees for service of process by a sheriff’s office and for a sale of real estate by a sheriff’s office; and WHEREAS, the current fees being assessed by the Grant County Sheriff’s Office as set by Wisconsin Statutes section 814.70 are insufficient to cover the costs of the Grant County Sheriff’s Office in serving process and selling real estate. NOW, THEREFORE, BE IT RESOLVED by the Grant County Board of Supervisors that the Grant County Board hereby establishes the following fees to be charged and collected by the Grant County Sheriff’s Office for serving process and selling real estate by the Grant County Sheriff’s Office: 1. The Grant County Sheriff’s Office shall charge and collect a fee of $150.00 for each sale of real estate by the Grant County Sheriff’s Office under any judgment or order of a court. 2. For each service or attempted service of a summons or any other process for commencement for a civil action, a writ, an order, and injunction, a subpoena or any other document in a civil action, the Grant County Sheriff’s Office shall charge and collect $30.00 for the first attempt or service, and $20.00 for each additional attempt or service (up to three total attempts and or service) plus the IRS mileage rate for travel in serving or attempting to serve civil process. If there is more than one person to be served at a given address, there shall be a charge of $20.00 for each person to be served. No fee charged may be collected from a petitioner under Wisconsin Statutes Section 813.12 but shall be collected from the respondent under order or injunction issued under Wisconsin Statutes Section 813.12. 3. For each service or attempted service of an execution on a judgment demanding payment or other writ not provided for, the Grant County Sheriff’s Office shall charge $30.00 plus the IRS mileage rate per mile for travel. 5 4. For travel in serving criminal process or extradition orders, the Grant County Sheriff’s Office shall charge the IRS mileage rate and any actual and necessary disbursements for boarding and conveying of the prisoner. Presented and recommended for passage this 14th day of April, 2014 by the Grant County Law Enforcement Committee of the Grant County Board of Supervisors. /s/ Robert R. Scallon, Chair /s/ John Beinborn, Vice Chair /s/ Vincent Loeffelholz, Sec. /s/ Patrick Schroeder /s/ John Patcle /s/ Lester Jantzen /s/ Larry Wolf ATTEST: I Linda K. Gebhard, Grant County Clerk, do certify that Resolution #01-14 Establishing Sheriffs Office Charges for Service of Process and sale of Real Estate was approved by the Grant County Board of Supervisors at a meeting held on May 20, 2014. /s/ Linda K. Gebhard, County Clerk Resolution Authorizing Participation in Public Funding for Snowmobile Trails: Todd Johnson, Extension Comm. Agent presented the resolution to the Board for approval. The State of Wisconsin has requested this resolution be updated annually. Economic, Tourism and Resource Committee recommended this resolution for approval. Motion was made by John Beinborn, seconded by Carol Beals to approve Resolution 02-14. Resolution No. #02-14 RESOLUTION AUTHORIZING PARTICIPATION IN PUBLIC FUNDING FOR SNOWMOBILE TRAILS WHEREAS, Grant County is interested in sponsoring the maintaining, acquiring, insuring of the lands for public snowmobile trail use; and, WHEREAS, said public snowmobile trails are eligible for funds under s. 23.09(26), Stats.; THEREFORE, BE IT RESOLVED, that Grant County apply for funds under s 23.09(26) Stats., for such eligible maintenance, acquisition and insurance and hereby authorizes the Grant County Economic, Tourism, and Resource Committee of Grant County to act on behalf of Grant County to: Submit an application to the State of Wisconsin Department of Natural Resources for any financial aid that may be available; contact person will be the County Resource Agent, Mr. Todd Johnson; and take necessary action to undertake, direct and complete the approved project. Presented and recommended for passage on this 20th day of May, 2014, by the Economic, Tourism, and Resource Committee of the Grant County Board of Supervisors, Lancaster, Wisconsin. /s/ Carol Beals /s/ John Beinborn /s/ Grant Loy /s/ Robert Scallon /s/ Daniel C. Timmerman ATTEST: I do hereby certify that the foregoing resolution was duly adopted by the Grant County Board of Supervisors on the 20th day of May, 2014. 6 /s/ Robert Keeney, Grant County Board Chairperson /s/ Linda Gebhard, Grant County Clerk Investments Policy Revision: Louise Ketterer, Treasurer presented the changes in the listing of the Financial Institutions that have changed since the Investment Policy has been in place. She asked that the Board approve the revisions to the policy. Mark Stead, seconded by Lester Jantzen, made a motion to approve the revision to the Investment Policy. Motion carried. Grievance Policy Revision: Joyce Roling, Personnel presented the changes to the grievance policy taking out the wording “ If no written response is provided within ten (10) working days by the Personnel Director following filing of the Grievance, the Grievance is considered denied.” Adding the wording, “An employee shall have ten (10) working days from the date the Grievance was denied to file a written request for a hearing with the Personnel Director.” John Patcle, seconded by Dale Hood, made a motion to approve the change in the wording in the Grievance Policy. Motion carried. Comprehensive Plan Map Changes: All changes were approved by the appropriate Municipal Township Boards and the Planning and Zoning Committee. Comprehensive Plan change (Appropriate Public Hearings were held). PLEASE TAKE NOTICE that the Grant County Zoning & Sanitation will hold a public hearing on May 6, 2014 at 9:00 a.m. or as soon thereafter as possible in the Grant County Conference Room #266, 111 S Jefferson St, Lancaster WI 53813 to hear comments on proposed changes to the Grant County’s Comprehensive Plan. The proposed changes would allow the use of certain property in Liberty Township in Section 14 of 20.58 ac. as Agriculture A-2 for a single family dwelling; property change Jamestown Township in Section 17 of 40.48 ac. as Agriculture A-1 for a family dwelling; and Paris township in Section 26 of 59.73 ac. as Industrial M-2. The proposed ordinance incorporating any change in the plan, as well amendments to the comprehensive map as a result of said Ordinance are available for viewing at the Grant County Zoning office, 150 W Alona Lane, Lancaster WI 53813. Please contact Grant County Conservation, Sanitation & Zoning office 608-723-6377 Ext. 4, with any questions or to view the proposed ordinance or map. Any and all interested persons will be given an opportunity to be heard at the public hearing. Published: 3/19, 3/26, 4/2, 4/9/14 in the official Grant County Newspaper. Warpinski, Jason-Liberty Schmeider, Tom-Jamestown Haverland, Alverna Est-Paris PLEASE TAKE NOTICE that the Grant County Conservation, Zoning & Sanitation will hold a public hearing on May 6, 2014 at 9:00 a.m. or as soon thereafter as possible in the Grant County Board Room #264, 111 S Jefferson St, Lancaster WI 53813 to hear comments on proposed changes to the Grant County’s Comprehensive Plan. The proposed changes would allow the use of certain property in Paris Township in Section 7 & 18 of 1.31 ac. to Commercial C-1 for a business from the home; changing the property in Potosi Township part in Sec 4 & 33 of 1.50 ac. Residential R-2. The proposed ordinance incorporating any change in the plan, as well amendments to the comprehensive map as a result of said Ordinance are available for viewing at the Grant County Conservation, Sanitation & Zoning office, 150 W Alona Lane, Lancaster WI 53813. Please contact our 7 office at 608-723-6377 Ext. 4, with any questions or to view the proposed ordinance or map. Any and all interested persons will be given an opportunity to be heard at the public hearing. Published: 4/9, 4/16, 4/23, 4/30/14 Saylor, Chris - Paris Horner/Blindert - Potosi Motion was made by Roger Guthrie, seconded by Lester Jantzen, to approve all the Comprehensive Plan Map changes. Motion carried. Livestock Claims: John Patcle submitted the dog claims from the Lancaster Vet Clinic for $1,033.20 for approval; Ag and Extension Committee has recommended for approval. John Patcle, seconded by Grant Loy, made a motion to approve the claim from the Lancaster Vet Clinic for $1,033.20. Motion carried. Closed Session: John Beinborn, seconded by Mark Stead made a motion to go into closed session pursuant to Wisconsin statute section 19.85(1)(g) to confer with legal counsel who is rendering oral or written advice concerning strategy to be adopted with respect to pending litigation involving the County. Motion carried. Roll Call was taken by Linda K. Gebhard, County Clerk. Roll Call to go into Closed Session, May 20, 2014 Present Absent Excused Carol Beals X John Beinborn X Roger Guthrie X Dale Hood X Lester Jantzen X Robert Keeney X Vern Lewison X Grant Loy X Dwight Nelson X John Patcle X Gary Ranum X Robert Scallon X Patrick Schroeder X Donald Splinter X Mark Stead X Daniel Timmerman X Larry Wolf X The Clerk took the roll call resulting in 17 present, quorum was present. Reconvene into open session: Patrick Schroeder, seconded by John Beinborn, made a motion to come out of closed session and reconvene into open session of the Grant County Board of Supervisors. Motion carried. Possible Action: Motion was made by Larry Wolf, seconded by Lester Jantzen, to accept legal counsel’s recommendation on strategy in respect to the litigation before Grant County. Motion carried. 8 Update on Courthouse Renovation: Robert Keeney, Chair reported that all contracts for the Courthouse Renovation have been negotiated and signed by all parties involved. There were some issues regarding liability that have been resolved. May 21, 2014 the first pre-construction meeting will be held with Grant County. Construction is scheduled to start on May 22, 2014 completion date is targeted for November 2014. Nancy Scott, Finance Director gave an update on the financing. A loan has been applied for at the People’s State Bank for $2,000,000.00 with a rate of .99% rate for three years, annual payments. A resolution and promissory note will be presented at the June County Board of Supervisor meeting for approval. Committee Reports: Extension/Fair, John Patcle—Working on finalizing details for the Summer Festival and judging for the Fairest of the Fair. Conservation, Sanitation and Zoning, Mark Stead— Received grant approval for the 2014 Nutrient Management Farmer Education Grant Contract for $8,350.00, received grant approval for 2014 SWRM Grant for $104,378.00 for staff and support, $67,200.00 for cost sharing and $25,000.00 for Nutrient Management Plans, Grant County hosted a workshop for Local Planning and Zoning Officials on May 13th presented by the Center for Land Use Education from Stevens Point the events was well attended by the committee members, town boards, board of adjustments and members from adjoining counties. Law Enforcement, Patrick Schroeder—Tour of Emergency Management office and the facility Compound building. Orchard Manor, Patrick Schroeder—Carol Schwartz had been hired as the new Interim Administrator. The position for Director of Finance will be posted; part-time nurse’s positions are needed. Hidden Valley, Robert Scallon—Magazines are ready to be distributed, State has requested that no magazines are placed in their facilities. Railroad, Robert Scallon—The railroad is working on getting the message out that using their right away is dangerous. A new bridge over the Kickapoo has been installed, updating Madison line up to Cross Plains. Parks, Robert Scallon—Boat Landing Tour is scheduled for May 29th, with a rain date for June 5th. ContinuUs, Gary Ranum—Have been working on a new concept called “Virtual office” providing case workers with lap tops, making available internet hot spots that are office spaces to share in an attempt to make a paperless environment. Health, Dwight Nelson—Approved the Seminar and Training updates, data was presented and discussed regarding public health priorities for the next five years, an update was given on the heroin awareness/prevention meetings coming up in the schools, next meeting will be June 24th. ADRC, Dale Hood—nothing to report. 9 Public Property, Carol Beals—Talked about the Courthouse Renovation, ADA approved Restroom facilities at the Youth and Ag Center and met new intern for IT. Social Service, Carol Beals—Presentation on the call center, Updated on the Emergency crises Center located at Orchard Manor as a temporary base. Executive, John Beinborn—most of the issues were discussed at the county board meeting, Discussed guidelines for the 2015 budget. Economic, Tourism, Resource, John Beinborn—working on guidelines for next years grant awards. Next meeting at the Cottonwood Supper Club in Fennimore, WI, May 28, 2014. The committee will participate in the Parks Boat Landing Tour in regard to the Boscobel Boat Landing. Veterans, Lester Jantzen—State of Wisconsin takes care of their veterans in regard to the controversial issues coming to light in many of the Veterans Health Facilities in the United States. Highway, Don Splinter—Gave updates on road repairs and buildings. Updated on Highway procedures, practices and employee positions open at this time. Public Comment: John Beinborn wanted to extend condolences to the family of Lynette Lucy the Cuba City Meal Site Manager who passed away; she had been the manager for the last couple years. Robert Scallon again recruited the help of the board members to help distributing the Hidden Valley magazines around Grant County and suggested places to leave the magazines for viewing. Adjournment: Robert Scallon, seconded by John Beinborn, made a motion to adjourn the meeting pursuant to the next meeting on June 17, 2014 at 6:00 p.m. Motion carried.