HomeMy WebLinkAboutCty Bd Feb 21 20171
Grant County Board of Supervisors
February 21, 2017
The Grant County Board of Supervisors met on Tuesday, February 21, 2017 at 10:00 a.m. in Room 264
on second floor of the Administration Building, Lancaster, WI pursuant to the adjournment of the
December 20, 2016 meeting.
Robert Keeney, County Board Chair called the meeting to order and the Pledge of Allegiance was
recited.
Verification of compliance with the open meeting law was a notice in the Herald Independent stating
the date, time and place of the County Board Meeting and posted in two public posting locations and
the county website verified by Linda K. Gebhard, County Clerk.
Roll Call, February 21, 2017
Present Absent Excused
Carol Beals X
John Beinborn X
Ronald Coppernoll X
Roger Guthrie X
Dale Hood X
Lester Jantzen X
Robert Keeney X
Mike Lieurance X
Grant Loy X
Dwight Nelson X
John Patcle X
Gary Ranum X
Patricia Reynolds X
Robert Scallon X
Donald Splinter X
Mark Stead X
Daniel Timmerman X
The Clerk took the roll call resulting in 14 present; Mike Lieurance, Robert Scallon and Dan Timmerman
had asked to be excused, therefore a quorum was present.
Agenda: Don Splinter, seconded by Roger Guthrie, made a motion to approve the amended agenda as
printed. Motion carried.
Minutes: John Beinborn, seconded by Dwight Nelson made a motion to approve the minutes of
December 20, 2016 with the following changes. Kurt Berner’s name was spelled as Curt, change the
shooter practice even to event on page 2, on page 9 change the word save to safe and in the committee
reports Ag and Extension change John to James Schneider. Motion carried.
Memoriam: Chair Robert Keeney presented the memoriam to Louella Vosberg.
2
RESOLUTION #27-16
IN MEMORIAM OF LOUELLA VOSBERG
The Grant County Board of Supervisors, assembled this 21st day of February, 2017 issues the
following commemoration:
WHEREAS, the death of Louella Vosberg from the Town of Clifton has come to the attention of
this body; and
WHEREAS, Louella Vosberg served on the Grant County Board of Supervisors from April 1998 to
April 2008 representing District 13, Towns of Clifton, Lima and Village of Livingston; and
WHEREAS, her many friends and acquaintances will long cherish in memory her willingness to
serve through public office and to assist in the interest and welfare of Grant County.
NOW, THEREFORE BE IT RESOLVED, that the Grant County Board of Supervisors commends the
life and public service of Louella Vosberg and that this memorial be set forth at length upon the minutes
of the meeting and that a copy, properly attested by the signature of the Chairperson and the Clerk, be
sent to the family.
/s/ Robert C. Keeney, County Board Chair /s/ Linda K. Gebhard, County Clerk
A motion was made by Mark Stead, seconded by Grant Loy to approve the Memoriam for Louella
Vosberg and have the County Clerk send the certificate to her family from the Grant County Board of
Supervisors. Motion carried.
Communications: Chair Robert Keeney informed the Board Vern Lewison had passed away; a
memoriam will be presented at the next County Board Meeting in March.
The CGI video tour is up and running on the internet, modifications were made. Chair Keeney thanked
James Schneider, Communication Agent from Extension Office for the work he did on the presentation.
Now that the tourist season is beginning, Chair Keeney reminded all the Board members the Kieler
Information Center is open to start placing Grant County information there.
Employee Recognition: Chair Keeney presented Cathy McPhail with an Employee Recognition
Certificate for her 27 years of service with the Ag and Extension Offices. Cathy thanked the Board for
the opportunity to work with the 4-H Groups of Grant County.
Chair Keeney presented an Employee Recognition Certificate for Mary Koenen to recognize her 31 years
of service with the Grant County Health Department. The certificate will be sent to her.
Chair Keeney presented an Employee Recognition Certificate for Pat Perkins to recognize her 38 years of
service with the Grant County District Attorney Office. The certificate will be sent to her.
Chair Keeney presented an Employee Recognition Certificate for Colleen Nelson to recognize her 33
years of service in the Clerk of Circuit Court Office. The certificate will be sent to her.
Appointments: Chair Robert Keeney presented the following appointments for approval by the Board of
Supervisors.
3
Chair Keeney asked for approval to renew the appointment of Dave Lambert as the Highway
Commissioner. This appointment is for a two year term; the new term began on January 1, 2017 and
expires on December 31, 2018.
Mark Stead, seconded by Lester Jantzen, made a motion to appoint Dave Lambert as the Highway
Commissioner for a term of two years. The term will begin on January 1, 2017 expiring on December 31,
2018. Motion carried.
Chair Keeney asked for approval for the Emergency Fire Warden for 2017. In accordance with section
26.12(3) and section 26.14(3) of the Wisconsin Statutes, we recommend the following business to act as
authorized Emergency Fire Wardens for the prevention and suppression of forest fires in Grant County
for the year 2017 calendar year.
Once this business has been approved by the Grant County Board of Supervisors, a signed copy by the
Grant County Board Chair should be sent back to the State of Wisconsin, Department of Natural
Resources.
EMERGENCY FIRE WARDEN
GRANT COUNTY
2017
Krogen’s Do It Best Store, 924 Wisconsin Avenue, Boscobel, WI 53805
/s/ Aaron Young, Area Forestry Leader 01/30/2017
/s/ Robert C. Keeney, Grant County Board Chair 02/21/2017
A motion was made by John Patcle, seconded by Patricia Reynolds to approve Krogen’s Do It Best Store
for the appointment of the 2017 Emergency Fire Warden for Grant County. Motion carried.
Chair Keeney asked for approval to appoint Betty Kerkenbush, who would represent the public, to serve
on the Dickeyville Brickl Public Library Board.
A motion was made by John Beinborn, seconded by Lester Jantzen to approve the appointment of Betty
Kerkenbush to serve on the Dickeyville Brickl Public Library Board. Motion carried.
Grants: Steve Braun, Emergency Management asked permission to accept $44,960.00 from FEMA for
the Hazard Mitigation Plan for Grant County. This grant must be updated every five years mandated by
FEMA to stay in compliance. The grant money will be used for the updating process. A contractor will
be hired to help in this process. This grant helps to reduce the County’s vulnerability during an
emergency event. There is an in kind match of $15,000.00 which will be satisfied by hours
worked by the Emergency Management employees.
Steve stated with this plan in place it also opens more avenues for future grant money that may
help the County and will be used as an advisory plan in the case of emergencies.
A motion was made by Roger Guthrie, seconded by Ron Coppernoll, to accept the grant money
of $44,960.00 from FEMA for the Revision of the Hazard Mitigation Plan for Grant County.
Motion carried.
4
Orchard Manor, Carol Schwartz, Director asked for approval for a grant from The West Bend Safe
Resident Assistance Endowment. The Orchard Manor Committee has approved applying for the
endowment for Orchard Manor. This endowment is partnered by EZ Way Inc., Charitable Grant
Foundation available to only non-profit organizations. The purpose of this Endowment is to approve
and subsidize 90% of the cost of safe resident assistance equipment. Orchard Manor will be applying for
$5,000.00 for a Hoyer lift and $2,000.00 for a sit to stand lift. There will be no match for the County.
John Beinborn, seconded by Gary Ranum, made a motion to approve the request for the Endowment for
$2,000.00 for a sit to stand lift and $5,000.00 for a Hoyer Lift for Orchard Manor. Motion carried.
Jack Johnson, Chief Deputy Sheriff asked for permission to apply for $9,900.00 for a Tactical Hearing
grant for tactical communications and hearing protection from the Dubuque Racing Association, funding
term from February 1, 2017 to December 1, 2017. No match to the county.
Don Splinter, seconded by John Beinborn, made a motion to approve the request to apply for the
Tactical Hearing Grant money of $9,900.00 from the Dubuque Racing Association for the Grant County
Law Enforcement contingent on the approval of the Law Enforcement Committee. Motion carried.
Resolution Regarding Quit Claim Deed to former Owner-Tax Deed Property: Louise Ketterer, Grant
County Treasurer presented Resolution to the Board.
RESOLUTION NO. 28-16
The Grant County Board of Supervisors herein authorizes the Grant County Treasurer to Quit
Claim to the former owner, Robert A. Dilley, the following described piece or parcel of land, lying and
being situated in the County of Grant, to-wit:
Lot Three (3) of Block Six (6) of Park Addition to the Village of Blue River, Grant County, Wisconsin,
according to the recorded map or plat thereof.
TAX KEY PARCEL NUMBER: 108-00199-0000
Property Address: 503 David Street, Village of Blue River, Wisconsin 53518
Said property had been acquired by Grant County by means of a Tax Deed (Exhibit 1) as referenced in
Ordinance # 39 (Exhibit 2). As outlined under Grant County Ordinance Section 242-3, Repurchase
option, subsections A and B have been satisfied with Robert A. Dilley having paid to the Grant County
Treasurer all delinquent taxes, accumulated interest charges and all costs incurred by Grant County in
proceedings necessary to obtain and file the tax deed in the amount of $5,882.49. Therefore, the Grant
County Board of Supervisors exercises the repurchase option as listed in Section 242-3 of the Grant
County Code.
Accepted and approved this 21st day of February, 2017, by the Grant County Board Supervisors.
BOARD OF SUPERVISERS BY:
/s/ Robert C. Keeney, County Chair
A motion was made by Patricia Reynolds, seconded by Roger Guthrie, to approve the Quite Claim Deed
to the former owner, Robert A. Dilley. Motion carried.
5
Ordinance 65 ATV/UTV Amendment: -Dave Lambert, Highway Commissioner presented the ATV/UTV
amendment to the Board of Supervisor. The amendments were approved by the Highway Committee
and Traffic Safety Committee.
ORDINANCE NO. 65
(Proposed Hwy Committee 01/12/17 and Traffic Safety Committee 02/15/17)
AN ORDINANCE TO REPEAL AND RECREATE SECTION 268-4(a)-(oo) OF THE CODE OF ORDINANCES OF
GRANT COUNTY, WISCONSIN, RELATING TO ALL-TERRAIN AND UTILITY VEHICLE ROUTES.
NOW, THEREFORE, THE COUNTY BOARD OF GRANT COUNTY, WISCONSIN, DO ORDAIN AS
FOLLOWS:
Section I: Section 268-4(a)-(oo) of the County’s Code of Ordinances is hereby repealed and
recreated to read as follows:
“268-4 AREAS DESIGNATED: The areas designated as an all-terrain vehicle/utility-terrain vehicle route
shall be as follows:
(a) County Highway A, from County Highway X, South and East to CTH VV, within the Village of
Bagley and the Town of Bloomington;
(b) County Highway C, from County Highway X, continuing northeast across US Highway 18 to
Kussmaul Hollow Road, near the unincorporated Village of Millville;
(c) County Trunk Highway J, from County Trunk Highway JJ, extending north to 6th Street, within the
Village of Mt. Hope;
(d) County Trunk Highway JJ, full length of CTH JJ from US Highway 18, through the Village of Mt.
Hope and back to US Highway 18;
(e) County Trunk Highway P, from CTH A, near the Village of Bagley, extending north and east to
Morgan Road, within the Town of Wyalusing;
(f) County Trunk Highway X, from CTH A in the Village of Bagley, extending north to Gasner Hollow
Road;
(g) County Trunk Highway X, from CTH P, extending easterly to and through an unincorporated
Village of Wyalusing.”
(h) County Highway E beginning at Pine Grove Road, extending East through the Village of Stitzer
and to Sleepy Hollow Road; County Highway F beginning at County Highway E,
extending North through the Village of Stitzer and to Fennimore-Liberty Road.
(j) County Highway VV, from County Highway A, south to Rock School Road
within the Towns of Bloomington and Glen Haven.
(k) County Trunk Highway VV, from Hwy 81 in Cassville, extending northwest to
Closing Dam Road.
(l) County Trunk Highway VV, from Good-Nuf Hollow Road, extending northwest
to Duncan Road.
(m) County Trunk Highway V, from Squirrel Hollow Road, extending west to the
Glen Haven Boat Landing within the Village of Glen Haven.
(n) County Trunk Highway Y, from State Truck Highway 81, extending southeast to
a point 50 feet from the intersection of State Truck Highway 133.
(o) County Trunk Highway VV, from Good-Nuf Hollow Road, extending south to
Ramsey Road.
(p) County Trunk Highway V, from Maine Road, extending east to State Trunk
Highway 133.
(q) County Trunk Highway B, from State Trunk Highway 61, extending east to Old B
6
Road.
(r) County Trunk Highway U, from Reynolds Ridge Road, extending northwest to
Pikes Peak Road.
(s) County Trunk Highway K, from Pine Knob Road, extending east to Borah Road
(t) County Trunk Highway N, from Chaffie Hollow Road, extending south to East Park Lane
(u) County Trunk Highway W, Lafayette Co. Line to Church Street, in the Village of Hazel
Green
(v) County Trunk Highway Q, Baumgartner Road northeast to Blue School Road
(w) County Trunk Highway H, Lafayette Co. Line to Washington Street, in the City of Cuba
City
(x) County Trunk Highway N, from Hwy 133 south to McCartney Landing
(y) CTH HHH, from CTH H, extending southwest through the Village of Kieler and under Hwy
151 to the intersection with CTH H (Frontage Road).
(z) CTH H – from CTH H extending north along the frontage road, adjacent to Hwy 151, to
Peddle Hollow Road.
(aa) CTH H – from Shoestring Road, extending east to Louisburg Road
(bb) CTH U – all portions of CTH U within the Village of Potosi, From Stage Road west to the
intersection where CTH U goes North, then following CTH U north to the Village
Limits at Dogtail Road.
(cc) County Trunk Highway Z, extending from Sinsinawa Road, north to Murphy Road
(dd) CTH Trunk Highway A, extending from McKinley Road west to Grays Mill Road
(ee) CTH Trunk Highway A, Extending from Cannon Road east to Dry Hollow Road
(ff) County Trunk Highway U, extending from Rattlesnake Road northwest through the
Village of Beetown to Shortcut Road and also from Elmdale Road west to County
Trunk Highway N
(gg) County Trunk Highway A, extending from Canal Street, in the Village of Bloomington, to
the Village Park Entrance
(hh) County Trunk Highway B, extending from Stumptown Road west to Whig Road and also
from Moundview Road northeast to the Lafayette County Line
(jj) County Trunk Highway O, extending from US Hwy 61 within the Village of Tennyson
west to Rockville Road
(kk) County Trunk Highway K, extending from Borah Road east to Ihm Street
(ll) County Trunk Highway N, extending from Hurricane Road west to Pigeon River Road
(mm) County Truck Highway O, extending from Rockville Road east to Big Platte Road
(nn) County Trunk Highway B, extending from Old County B east to Platte Road
(oo) County Trunk Highway U, extending from Dogtail Road northwest to Dutch Hollow Road
(pp) County Trunk Highway J, extending from Wilson Hill Road, north into the Village of Mt
Hope at County Trunk Highway JJ
(qq) County Trunk Highway A, extending from Grays Mill Road, westerly to Badger Road
(rr) County Trunk Highway K, extending from Bluff Road north to Badger Road
Section II: This ordinance shall take effect upon its passage and publication or posting as required by
law.
Approved by the Highway Committee on this day of the 12th January, 2017 and recommended
for passage by the Grant County Board of Supervisors.
Highway Committee Members:
/s/ Donald Splinter, Chair /s/ John Patcle, Vice Chair
/s/ Mark Stead, Secretary /s/ Lester Jantzen
7
/s/ Grant Loy
Approved by the Grant County Board of Supervisors on this day of the 21st, February, 2017.
GRANT COUNTY BY /s/ Robert Keeney, County Board Chair
COUNTERSIGNED: /s/ Linda Gebhard, County Clerk
Date Adopted: April 16, 2013
Date Recorded: February 21, 2017
Date Published: March 8, 2017
Effective Date: March 8, 2017
ATTEST: I Linda K. Gebhard do attest that the ATV/UTV Ordinance Amendment was approved by the
Grant County Board of Supervisors at a meeting held on this day of the 21st, February, 2017.
/s/ Linda K. Gebhard, County Clerk
A motion was made by Don Splinter, seconded by Grant Loy to approve the ATV/UTV Amendments
contingent on the publication of the Town of Little Grant ATV/UTV Route Ordinance and the signage of
their roads. Motion carried.
Request for $15,837.00 from General Fund for Institute Supplement Payment to Unified: Nancy Scott,
Finance Director presented the request. Pursuant to the County’s Resolution 44.84 allowing a
supplemental payment for treatment in State Mental Health Institutes if treatment costs for an
individual exceeds $40,000 for a year. Grant County’s is obligated to pay the amount of $15,837.00 for
2016 from the General Fund to Unified Community Services. The Executive Committee has approved
this transfer of funds.
A motion was made by Ron Coppernoll, seconded by Pat Reynolds, to approve the transfer of
$15,837.00 from the General Fund to Unified Community Services for patient treatment cost in 2016. A
roll call vote was called for.
DATE: February 21, 2017
QUESTION: Transfer of $15,837.00 from General Fund for Unified Community Services.
YES NO ABSENT
1. GARY RANUM X
2. GRANT LOY X
3. ROBERT SCALLON X
4. ROBERT KEENEY X
5. ROGER GUTHRIE X
6. JOHN PATCLE X
7. PATRICIA REYNOLDS X
8. RONALD COPPERNOLL X
8
YES NO ABSENT
9. MIKE LIEURANCE X
10. MARK STEAD X
11. DALE HOOD X
12. DWIGHT NELSON X
13. CAROL BEALS X
14. LESTER JANTZEN X
15. JOHN BEINBORN X
16. DONALD SPLINTER X
17. DANIEL TIMMERMAN X
County Clerk took the result of roll call vote resulting in 14 Yes votes and 3 absent. Therefore motion
carried.
Request from General Fund for $47,257.00 for Court Security: Jack Johnson, Chief Deputy Sheriff
presented the request for $47,257.00 from the General Fund to create an additional full time Sheriff
Deputy to provide security in and around the Grant County Courthouse. This new position was
recommended for passage by the Law Enforcement Committee, Security and Facilities Committee, and
Executive Committee.
John Patcle, seconded by Patricia Reynolds, made a motion to approve the transfer of $47,257.00 from
the General Fund for the new full time security deputy position for Law Enforcement. A roll call vote
was called for.
DATE: February 21, 2017
QUESTION: Transfer of $47,257.00 from General Fund for Law Enforcement.
YES NO ABSENT
1. GARY RANUM X
2. GRANT LOY X
3. ROBERT SCALLON X
4. ROBERT KEENEY X
5. ROGER GUTHRIE X
6. JOHN PATCLE X
7. PATRICIA REYNOLDS X
8. RONALD COPPERNOLL X
9. MIKE LIEURANCE X
10. MARK STEAD X
11. DALE HOOD X
12. DWIGHT NELSON X
13. CAROL BEALS X
14. LESTER JANTZEN X
15. JOHN BEINBORN X
9
YES NO ABSENT
16. DONALD SPLINTER X
17. DANIEL TIMMERMAN X
County Clerk took the result of roll call vote resulting in 14 Yes votes and 3 absent. Therefore motion
carried.
Policy Update for Position requests/vacancies: Joyce Roling Personnel Director presented the policy
update. 5.12 Position Request/Replacement: When a position becomes vacant, Department Heads
must contact the Personnel Director for guidance. Approval from the committee chair is required to
start the recruiting process. Confirmation is required from the full committee before filling the position.
The vacant position should be reviewed for effectiveness and whether it is still necessary. The job
description must be updated before posting. Please see Workplace Job Restructure Policy (5.13) should
you be considering a change to the position. (2/14/2017) This was recommended for passage by the
Executive Committee.
A motion was made by John Beinborn, seconded by Dwight Nelson to approve the Grant County policy
to update the process for position requests and vacancies. Motion carried.
Presentation for $43,000 plus travel expenses from General Fund for a Compensation Study: Patrick
Glynn from Carlson-Dettman gave a presentation on the wage and benefit study for Grant County.
Gary Ranum, seconded by Grant Loy, made a motion to approve the transfer of $43,000 from the
General Fund for a compensation study for Grant County as described in the presentation given by
Patrick Glynn from Carlson Dettman on February 21, 2017 to the Grant County Board of Supervisors. A
roll call vote was called for.
DATE: February 21, 2017
QUESTION: Transfer of $43,000 from General Fund for Compensation study for Grant County.
YES NO ABSENT
1. GARY RANUM X
2. GRANT LOY X
3. ROBERT SCALLON X
4. ROBERT KEENEY X
5. ROGER GUTHRIE X
6. JOHN PATCLE X
7. PATRICIA REYNOLDS X
8. RONALD COPPERNOLL X
9. MIKE LIEURANCE X
10. MARK STEAD X
11. DALE HOOD X
10
YES NO ABSENT
12. DWIGHT NELSON X
13. CAROL BEALS X
14. LESTER JANTZEN X
15. JOHN BEINBORN X
16. DONALD SPLINTER X
17. DANIEL TIMMERMAN X
County Clerk took roll call vote, result were 13 Yes votes, 1 No vote and 3 absent. Therefore motion
carried.
Comprehensive Plan Change: None
532nd Zoning Amendment: Lynda Schweickert, Conservation, Sanitation and Zoning Director presented
the amendments. All amendments were approved by the Township Boards and Conservation,
Sanitation and Zoning Committee.
532nd AMENDMENT TO THE
GRANT COUNTY ZONING ORDINANCE
February 21st, 2017
WHEREAS, a petition for map amendment was filed and a public hearing was held by the Grant County
Conservation, Sanitation and Zoning Committee, meeting the requirements of Chapter 59.69 (5) (e) 2.
WHEREAS, a proof of publication and giving notice to each affected township clerk of such hearing is
attached to this document. Chapter 59.69 (5) (e) 4
WHEREAS, the Conservation, Sanitation and Zoning Committee now recommends to the Board of
Supervisors of Grant County the adoption of the following map amendments.
NOW THEREFORE BE IT RESOLVED that the Grant County Board of Supervisors does ordain as follows.
That the Zoning District Map for Grant County will be amended to reflect the following:
PETITION #16-40: Rezone request for John & Shelia Schluenz, PIN: 014-00132-0000, to change
the zoning classification from FP to A2, to allow for the use of a non-farm residence. This is for
+/- 1.02 ac in the NE ¼ of the NW ¼ of Section 6, T4N, R2W, in Ellenboro Township
PETITION #17-01: Rezone request for J&C Realty, PIN: 026-00258-0093, to change the zoning
classification from R1 to R3, to allow for the use of a multifamily residence. This is for +/- .35 ac
in the SW ¼ of the SE 1/4 of Section 4, T1N, R2W, in Jamestown Township
Adopted by the Grant County Board of Supervisors this 21st day of February, 2017
/s/ Robert Keeney, County Board Chairman /s/ Attest: Linda Gebhard, County Clerk
A motion was made by Mark Stead, seconded by Lester Jantzen, to approve the 532nd Zoning
Amendment including Petition 16-40 for John & Shelia Schluenz, Ellenboro Township. Motion carried.
11
533rd Zoning Amendment: Lynda Schweickert, Conservation, Sanitation and Zoning Director presented
the amendments. All amendments were approved by the Township Boards and Conservation,
Sanitation and Zoning Committee.
533rd AMENDMENT TO THE
GRANT COUNTY ZONING ORDINANCE
February 21st, 2017
WHEREAS, a petition for map amendment was filed and a public hearing was held by the Grant County
Conservation, Sanitation and Zoning Committee, meeting the requirements of Chapter 59.69 (5) (e) 2.
WHEREAS, a proof of publication and giving notice to each affected township clerk of such hearing is
attached to this document. Chapter 59.69 (5) (e) 4
WHEREAS, the Conservation, Sanitation and Zoning Committee now recommends to the Board of
Supervisors of Grant County the adoption of the following map amendments.
NOW THEREFORE BE IT RESOLVED that the Grant County Board of Supervisors does ordain as follows.
That the Zoning District Map for Grant County will be amended to reflect the following:
PETITION #17-02: Rezone request for Jeffery & Julie Moor, PIN: 026-01382-0000, to change the
zoning classification from FP to A2, to allow for the use of a non-farm residence. This is for +/-
3.01 ac in the SW ¼ of the NW ¼ of Section 34, T1N, R2W, in Jamestown Township
Adopted by the Grant County Board of Supervisors this 21st day of February, 2017
/s/ Robert Keeney, County Board Chairman /s/ Attest: Linda Gebhard, County Clerk
A motion was made by Dwight Nelson, seconded by Roger Guthrie, to approve the 533rd Zoning
Amendment including Petition 17-02 Jeffery & Julie Moor, Jamestown Township. Motion carried.
Dog Claim(s): Roger Guthrie presented the dog claim from the Dubuque Regional Humane Society
regarding a stray dog brought to them on December 9, 2016 by a Grant County Deputy for a cost of
$110.00.
A motion was made by Roger Guthrie, seconded by John Patcle, to approve payment of the dog claim of
$110.00 to the Dubuque Regional Humane Society. Motion carried.
12:00 p.m. Chair Keeney called for a short break so Kurt Berner, The Samuels Group, Eric Lawson and
Brian Anderson, Potter and Lawson could set up to present the update on the Law Enforcement/Social
Service/ADRC Building project for the County.
12:15 p.m. Chair Keeney called the meeting back into session.
Presentation on Design Development on the future facility of Law Enforcement/Social Service/ADRC
Building: Eric Lawson, Potter Lawson gave an overview of what has occurred in the design development
phase to this point. There have been many meetings since October 2016 when the Board approved the
project to go forward. The design development phase gives a more refined layer of detail to the plan
12
than the schematic design phase. More detailed discussions have taken place from the type of the
finishing’s in the building, finalized floor plans, layouts of the rooms, interior and exterior finishes,
mechanical systems, sizes of electrical equipment, building structural design. Potter Lawson has held
many meetings with groups other than the departments involved in this project. Electrical Engineers
and Mechanical Engineers have been involved along with the Department of Transportation and
Department of Corrections. Eric went over refinements in size and cost reductions that have happened
during this phase. Bunk numbers have been reduced but classification levels have not been
compromised, special observation pods are still in place and medical areas have remained the same.
Eric Lawson stressed the safety aspects; there have been no compromises in this. In fact, he stated that
many new facilities being built today are consolidating departments for added safety reasons.
Eric also stressed the facility that is being planned has room for expansion built into the plan. Many
have asked, “What happens in 30 years when more space is needed?" Eric stated it is just good planning
to have this expansion ability built into any plan that is expected to be adequate for many years.
Eric said in his opinion, another reason the location works for the County is that there is ample space to
add more parking area or structure if needed.
Eric continued to explain the interior plans for the building; with the shared spaces and very pleasing
appearance it is a very welcoming facility but very effective and will prove to be very versatile for all
departments involved.
If the Board approves to go forward the target dates will be June 9, 2017 start construction document
phase, June or early July 2017 start the bidding process, and begin construction in August 2017.
Kurt Berner, The Samuel’s Group handed out the updated estimate information with the costs separated
between the Law Enforcement/Jail/EOC and Social Service/ADRC as directed to present by the
Administrative Committee.
Grant County Jail/Sheriff’s Department/Social Services/ADRC Building
Jail/Administration/EOC/Social Services/ADRC-Orchard Manor Site
Date 2/21/2017 Cost Breakdown by Division
ESTIMATE AS COMBINED PROJECT ESTIMATE SEPERATED
JAIL SS/ADRC
COST COST COST
DESCRIPTION-DIVISION OF WORK BY DIVISION BY DIVISION BY DIVISION
DIVISION 1-Project General Conditions 1,256,046 1,108,433 147,613
DIVISION 2-Demolition 0 0 0
DIVISION 3-Cast in Place Concrete 1,113,030 962,310 150,720
DIVISION 4-Masonry 3,068,447 2,869,487 198,960
DIVISION 5-Structural & Misc. Steel 1,222,558 981,977 240,581
DIVISION 6-Rough & Finish Carpentry 327,253 190,389 136.864
13
ESTIMATE AS COMBINED PROJECT ESTIMATE SEPERATED
JAIL SS/ADRC
COST COST COST
DESCRIPTION-DIVISION OF WORK BY DIVISION BY DIVISION BY DIVISION
DIVISION 7-Thermal & Moisture Protection 1,175,913 918,326 257,587
DIVISION 8-Doors & Windows 1,080,537 869,500 211,037
DIVISION 9-Building Finishes 2,059,163 1,473,689 585,474
DIVISION 10-Building Specialties 368,431 352,961 15,470
DIVISION 11-Detention Equipment 1,087,214 1,087,214 0
DIVISION 12-Building Furnishings 0 0 0
DIVISION 21-Fire Protection System 425,924 386,549 39,375
DIVISION 22-Plumbing Systems 1,616,124 1,488,249 127,875
DIVISION 23-HVAC Systems 3,017,295 2,385,422 631,873
DIVISION 26-Building Electrical 2,356,515 1,844,091 512,424
DIVISION 27-Electrical (DATA) 656,799 512,424 144,375
DIVISION 28-Electrical (Security Systems) 1,054,859 950,765 104,094
DIVISION 31-Earthwork 407,928 264,478 143,450
DIVISION 32-Exterior Improvements 426,367 365,714 60,653
UTILITY EXTENSION TO SITE 0 0 0
DIVISION 33-Utilities 292,701 276,372 16,329
CONSTRUCTION TOTALS 23,013,104 19,288,350 3,724,754
ARCHITECTURAL/ENGINEERING FEES 1,418,097 1,213,236 204,861
CONSTRUCTION MANAGEMENT FEES 690,393 578,651 111,743
OWNER CONTINGENCY 3% 690,393 578,651 111,743
TOTALS $25,811,987 $21,658,887 $4,153,100
IF BUILT ON SEPARATE SITE
INCREASE OF $850,000 IS
EXPECTED
Kurt explained some of the changes that were made from the last estimate statement that was
presented at the Administrative Committee is the demolition of the 52 Building was taken out,
building furnishings were taken out, and the construction contingency was reduced to 3% from
4% previously.
To achieve these totals, The Samuels Group took the documents that were there in each
division, sent them out to contractors to bid out in today’s market. O ver the last couple
months in construction cost in today’s markets they were finding spikes in the HVAC
mechanical and structural steel materials have gone up. The Samuels Grou p built in a small
escalator in those two groups.
Kurt Berner proceeded to explain the bidding process; how they would handle the bidding of
each category breaking them down as much as possible in order to involve local vendors.
14
Kurt explained there would be ways to expedite occupancy for the Social Services/ADRC part of
the project. There are ways to schedule that and work with the State and local authorities on
occupancy approval and safety codes. The duration and construction schedule can be wor ked
through with the construction crews so they know where they need to start to allow for early
occupancy by Social Services/ADRC even if the Law Enforcement/Jail is not completed.
Dave Bainbridge was given time to present his plan. Chair Keeney wanted to make it clear that
the plan being presented by Bainbridge is only an alternative plan. If the project would be
separated the project would have to follow the same procedure as has been followed with the
projected project on one campus; going out for bids for all private contractors.
Melissa Destree, Destree Design Architects, Inc. presented the building plans for a facility Social
Services and ADRC.
February 21, 2017
Klein Construction, S.W. LLC., issued by Dan Klein
Proposal for Grant County Social Service and ADRC, 20,000 sq. ft. building with 2500 sq. ft.
garage.
Excavation/Storm/Landscaping 330,000.00
Concrete 275,000.00
Blacktop 175,000.00
Steel building/framing/insulation/windows/doors 1,540,000.00
HVAC/Plumbing 322,000.00
Electric/Data 270,000.00
Finishes/carpet/tile/ceiling/paint/hardware 998,000.00
Design/permits/plans 85,000.00
Land/Interest 270,000.00
TOTAL ESTIMATED JOB COST $4,265,000.00
*This estimate is for completing the job described above based on their evaluation. It does
not include unforeseen price increases or additional labor and materials which may be
required should problems arise.
Dave Bainbridge was asked by the Mark Stead if this facility could be built on County owned
property. Dave stated the location on Alona Lane offers everything the County would need in
this structure; many of the government buildings are in that location at this time. It is close to
the Social Security Office, restaurants, and has safer traffic flow. Dave likes the location; he
would not want to change that. He does not own this property at this time; it would have to be
purchased from the Lancaster Hospital.
Possible Action to move the Facility Project into Construction Document Phase: Chair Keeney opened
the floor for discussion. Nate Dreckman, Sheriff asked were the costs would come from for furnishings
since it was taken out for the presented estimate. Chair Keeney stated the furnishings were not an
15
actual part of construction cost; they were trying to keep the scenarios the same for all the estimates to
keep them all cost effective.
John Beinborn questioned the water main. In 1993 the County put in a 12” water main, the county
signed on with the city in a 20 year lease in order to recoup any costs for additional hook-ups that might
take place. That contract expired in 2015 so the County turned over all ownership to the city. Chair
Keeney stated his hopes were that the County could work with the City on the sewer needs in the future
to share the cost of a lift station.
Ron Coppernoll wondered if the borrowing of money would change if the Board voted to go with the
Bainbridge facility on a separate location. Chair Keeney stated the County would have to have similar
borrowing terms with that project also, the same needs would exist.
Chair Keeney reiterated some of the issues with the 52 Building such as electricity. That property is
County owned, at this time we are paying for primary metering which worked in past years with the Fair
Grounds and Farm. But in today’s world being charged for secondary metering would be much more
cost effective in going forward.
Chair Keeney wanted to clarify the question as to why did the County go with a Construction
Management Firm. Questions have been raised, should the County stay with a Construction
Management Firm or go with a General Contractor. And with either style of operation would the County
allow for self- performance. Kurt Berner addressed the question. His company has done it both ways,
in his opinion a Construction Manager does not self perform. They are hired to oversee all the quality,
scheduling and specs of the project, they are hired to oversee the project; they are the advisors. Kurt
feels since this project has started his role was to give the Board the information and look out for their
best interests. The moment they would get involved in the bidding project that is when the idea starts
that they are in it to line their pockets and that is not the way they do business. His preference is to
strictly move on in an advisory role.
Carol Schwartz, Orchard Manor Director stated she thinks the Law Enforcement facility works well at the
Orchard Manor site. There could be some shared functions that both facilities could do to be more
effective because both are 24 hour service facilities, such as food services, maintenance, and snow
removal. She did not know if that site is the best fit for ADRC and Social Services.
Carol Beals asked Fred Naatz, Social Service Director on the security issues. She was under the
understanding Social Services viewed being in the same location as Law Enforcement for added security
was a big issue. Lori Reid, ADRC Director also stated having the added security was a plus.
Gary Ranum made a motion to go forward into Construction Document phase with Potter Lawson on
one campus, Seconded by Dale Hood.
Grant Loy asked how a vote can be taken when three Board Members are absent. Ben Wood,
Corporation Counsel stated that is a decision the Board will have to make. There is no Bonding issue
here; basically all the vote does is to move the process forward. Legally there is not a problem; this
16
vote only takes a majority vote as long as the motion to move the process forward has not changed
from prior motions.
Chair Keeney reiterated the motion.
Gary Ranum, seconded by Dale Hood made a motion to move forward into the Construction Document
phase as previously described in the design documents on one campus, one location on the Orchard
Manor site. Roll Call vote was called for.
DATE: February 21, 2017
QUESTION: To advance to the construction phase in the Law Enforcement/Jail/Social Service/ADRC
Project as previously stated.
YES NO ABSENT
1. GARY RANUM X
2. GRANT LOY X
3. ROBERT SCALLON X
4. ROBERT KEENEY X
5. ROGER GUTHRIE X
6. JOHN PATCLE X
7. PATRICIA REYNOLDS X
8. RONALD COPPERNOLL X
9. MIKE LIEURANCE X
10. MARK STEAD X
11. DALE HOOD X
12. DWIGHT NELSON X
13. CAROL BEALS X
14. LESTER JANTZEN X
15. JOHN BEINBORN X
16. DONALD SPLINTER X
17. DANIEL TIMMERMAN X
County Clerk took the roll call vote resulting in 10 yes votes, 4 no votes and 3 absent. Therefore motion
carried.
Committee Reports: A request from Carol Beals was granted by Chair Keeney, because of the length of
the meeting the committee reports be omitted for this meeting.
Adjournment: Lester Jantzen, seconded by John Patcle, made a motion to adjourn the meeting pursuant
to the next meeting on March 21, 2017 at 10:00 a.m. Motion carried.