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HomeMy WebLinkAboutCty Bd September 15 2020 1 COUNTY BOARD MINUTES September 15, 2020 The Grant County Board of Supervisors meet at 10:00 a.m., Tuesday, September 15, 2020 in the South Room of the Youth and Agriculture Building at 916 East Elm Street, Lancaster, WI, pursuant to the adjournment of the August 18, 2020 County Board Meeting. While meetings of the Grant County Board of Supervisors are considered an “Essential Government Operation” pursuant to the State’s Safer at Home Order, the meeting will be offered with the option to participate via Zoom meeting. Live participation in this meeting will be limited to Grant County Board Supervisors, County Clerk, and Corporation Counsel. Social distancing and other safety precautions associated with COVID-19 protocol will be followed. Topic: County Board of Supervisors Join Zoom Meeting https://us02web.zoom.us/j/85405255927 Meeting ID: 854 0525 5927 One tap mobile +19294362866, 85405255927# US (New York) +13017158592, 85405255927# US (Germantown) Dial by your location +1 312 626 6799 US (Chicago) +1 929 436 2866 US (New York) +1 301 715 8592 US (Germantown) +1 346 248 7799 US (Houston) +1 669 900 6833 US (San Jose) +1 253 215 8782 US (Tacoma) Consideration will be given and/or action taken on any or all of the following items: Robert Keeney, County Board Chair called the meeting to order and the Pledge of Allegiance was recited. Verification of compliance with the open meeting law was a notice in the Herald Independent stating the date, time and place of the County Board Meeting and posted in two public posting locations and the county website verified by Linda K. Gebhard, County Clerk. Roll Call, September 15, 2020 Present Absent Excused Carol Beals (ZOOM) X (Joined late) John Beinborn X Gregory Fry (ZOOM) X Roger Guthrie X 2 Present Absent Excused Dale Hood X Lester Jantzen X Robert Keeney X Mike Lieurance X Dwight Nelson (ZOOM) X Gary Northouse X John Patcle X Gary Ranum X Robert Scallon X (Came late) Patrick Schroeder (ZOOM) X Donald Splinter X Mark Stead X Porter Wagner X Roll Call was taken by the County Clerk resulting in 16 present, 4 participating on ZOOM and 1 excused. Therefore, a quorum was present. The following identified participants were recognized joining the meeting via ZOOM: 1. Dave Lambert, Highway Commissioner 2. Nate Dreckman, Sheriff 3. Troy Maggied, Southwest Regional Planning Commission 4. Garry Pluemer, Maintenance 5. David Timmerman, Herald Independent 6. Carol Schwartz, Orchard Manor 7. Jerry Wehrle 8. Fred Naatz, Social Services 9. Amy Olson, Fair 10. Carrie Eastlick, Treasurer 11. Eileen Nickels 12. Jeff Kindrai, Health Director 13. Lynda Schweikert, Conservation, Sanitation, Zoning 14. Carrie Kersteins, Child Support 15. Amanda Degenhardt, Finance Director 16. Joyce Roling, Personnel 17. Justin Johnson, Conservation, Sanitation, Zoning 18. Tonya White, Emergency Management 19. Shane Drinkwater, IT 20. Lori Reid, ADRC 21. Tina McDonald, Clerk of Court 22. Doug Wagan, media 23. James Schneider, Comm. Development Educator 24. Cory Ritterbusch, Regional Planning 3 Approval of Agenda: John Beinborn, seconded by Mark Stead, made a motion to approve the agenda with one change; to move item 12 - COVID Update up under 6 -- Minutes so Jeff Kindrai, Health Director could meet his other commitments. Motion carried. Approval of Minutes: Porter Wagner, seconded by Mark Stead, made a motion to approve the minutes of August 18, 2020 as presented. Motion carried. COVID-19 Update, discussion, and possible action: Jeff Kindrai, Health Director gave the update for COVID19. They have had 15,202 reports of COVID19 since March 2020. There are 632 unconfirmed cases, 40 probable cases, 9 added today. They have followed up on 2,031 contacts, there have been 19 deaths and 469 cases have recovered. There have been 9 outbreaks in Grant County and the County is considered a high level of activity. The percentages per age group are as follows: Under 18 2% Ages 18-29 75% Out of those: Under 20 21% In their 20s 25% Age 30 33% Age 40 4% Age 50 7% Age 60 3% Age 70 4 1/2% There are two testing scheduled in the City of Platteville. There have been many discussions regarding the college students to try and keep them safe. Southwest Regional Planning Commission Presentation – Troy Maggied gave the presentation. Southwestern WI Regional Planning has been in existence for 50 years. The annual budget is $776,553 costing Grant County $.89 a person. For the 2021 Budget they are projecting $709.590, an 8.6% reduction. They are about 60% Grant funded. The services provided are Funding acquisition, Strategy and data analysis and Organizational support and capacity building. They supply grant writing for the counties they service. Most of the grants are through the US Economic Development Administration for infrastructure grants. They have worked on 10 public works grants for a total grant funding of $5.2 million, $9.8 total investment. With the help of this grant funding, 383 acres of property has been developed for future development. The fiscal impact of this development is $42.6 million in Real Estate investment and the communities are getting annually $873,000 on their property taxes. They also work with a Revolving Loan Fund, CBDG and EBC loans. They perform strategy planning just recently working on a Housing study in our area. They work with Businesses calling the program the Business Incubator. They provide GIS and Information Management services. Communications: Chair Keeney reported on the 2020 Census. They will be wrapping up the counting portion at the end of September. There will be a “Census sign up” held on the Courthouse Lawn on 4 Friday September 18; and at the Schreiner Library on Saturday, September 19. Grant County is approaching about 80% compliance. WCA Convention is not being held, but there is 8 or 9 breakout sessions on line being offered starting on September 28 and run through November 9, 9:00 to 10:00 a.m. Monday mornings. Registration is open to sign up now. Chair Keeney gave an update on the Communication Tower. The County received FAA approval for the tower. They are hoping to hear from the Indian Nation by October 8th. They are continuing to work through the structural design and driveway access. Employee Recognition: Chair Keeney presented an Employee Recognition to Laura Reynolds for her 34 years of service at Orchard Manor. Appointment(s): Chair Keeney asked for approval to appoint Steve Adrian to serve another three year term on the Board of Adjustments and also appoint Jay Adams from Blue River as an alternate member on the Board of Adjustment for a three year term. Mark Stead made a motion seconded by Gary Northouse, to approve the appointments of Steve Adrian and Jay Adams to a three year term on the Board of Adjustment. Motion carried. Grants: Fred Naatz, Director of Social Services presented the information for approval for the – Youth Justice Innovation Grant. This application was approved by the Social Service Committee. The Grant source is the Department of Children and Family, Division of Safety and CFDA. The amount is for $50,000.00 to be used to provide community base juvenile delinquency – related services. Funding Period is from September 1, 2020 to December 31, 2021. There is no match to the County. John Beinborn, seconded by Greg Fry, made a motion to approve the grant applications for $50,000.00 from the Department of Children and Family for juvenile delinquency related services for Social Services. Motion carried. Nate Dreckman, Sheriff presented an application for Clickit or Ticket. The Grant Source is from DOT/BOTS – Department of Transportation / Bureau of Transportation Safety. The amount is for $31,500.00 for seatbelt enforcement, funding period from October 1, 2020 to September 30, 2021. In kind match is for $7,875.00 which will be satisfied through mileage and equipment. Law Enforcement Committee has approved the application. Greg Fry, seconded by Porter Wagner, made a motion to approve the application for Clickit or Ticket for the amount of $31,500.00 from DOT/BOTS for Law Enforcement. Motion carried. Nate Dreckman, Sheriff presented an applications for Coronavirus Emergency Supplemental Funding. The amount is for $58,000.00 through the Wisconsin Department of Justice. To be used for criminal 5 Justice System Coronavirus response. This includes the jail and courthouse to purchase sanitary cleaning equipment, or sanitary and disinfectant supplies; Jail Nurse Time can be included. A motion was made by Greg Fry, seconded by Dwight Nelson to approve the application from the Wisconsin Department of Justice for $58,000.00 for sanitary supplies and equipment to fight the Coronavirus in the Jail and Courthouse for Law Enforcement. Motion carried. CARES Funding – Routes to Recovery Projects: Shane Drinkwater, IT and Garry Pluemer presented the project list to the County Board for approval to go forward and complete in 2020. These projects are modifications being done because of the COVID19 Pandemic; they would qualify to receive reimbursement from the CARES Funding-Routs to Recovery. The Routes to Recovery CARES funding which comes from the State of Wisconsin; are available to help cover unbudgeted expenditures that have occurred because of COVID19 public health emergencies from March 1, 2020 to November 6, 2020. This means the County would have to pay for the expenses incurred by these projects by November 6, 2020 before reimbursement would be received. Chair Keeney wanted the Board to know the last two projects on this list were not brought before a committee for their recommendation. Under the COVID19 Proclamation for the County, the Board has the power to do anything that is needed during the Pandemic. Ben Wood, Corporation Counsel stated as long as the Board is aware of this the Board would have three options. They can approve all the projects but the last two, bringing them up at a later date. They can pass all the projects contingent on committee approval for the last two added projects or pass all the projects as the Body of the Whole. Total fiscal impact would be $371,206.20. The following are the projected project list submitted by IT and Maintenance Departments. COVID funded projects that Grant County is looking at Fiber Optics to CSZD/Unified - This expansion of the Grant County Fiber optic network would connect the County’s Conservation, Sanitation, Zoning and Lancaster’s Unified Services Buildings to the Grant County fiber optic Wide Area Network. $78,000 Project Goals a.) Provide Unified with enough internet bandwidth for trouble free video conferencing b.) Allow CSZD and Unified access to the County’s VoIP system c.) Provide internet access to CSZD to reduce the County’s cost for internet services d.) Closer to providing a redundant fiber ring for the County e.) Elimination of current VPN that connects CSZSD to the Administration building f.) Elimination of End of Life firewall equipment. Increasing security for the CSZD and Unified networks. g.) Potential cost savings from Unified by providing internet and phone service County Board Room Teleconferencing system – This is an install of a video conferencing system with an audio system update to the County’s Board room. $38,000 Project Goals 6 a.) Replace current projector in County Board room with two 4k projectors. The projectors could be used during meetings without movement by board members. The project would also display Roll Call and conference video. b.) Cameras would be mounted to provide video of presenters and board members c.) Audio control of board member microphones for the Roll Call system. d.) Multiple Polycom microphones would be installed for better conference audio e.) Internet and zoom broadcasts of County Board room meetings Additional 20 Licensees of Xen Desktop – Xen Desktop is a PC virtualization software that allows remote uses to access virtual computers. Currently Grant County is using 20 Xen Desktop connections to support remote workers. $9,000 Project Goals a.) Increase the County’s ability to host more remote workers b.) Solve remote workers PC management issues. c.) Increase remote workers productivity by having consistent PC performance no matter with internet speeds the remote worker has d.) Decrease IT support costs e.) Increase productivity monitoring of remote workers Xen Desktop Server – The County’s ability to host more than 12 Virtual desktops is limited due to old legacy servers that were repurposed when CSB was opened. The new server gear as priced will support up to 96 virtual desktops. $58,200 Project Goals a.) Better performance for remote worker and end user b.) Supported hardware for production use c.) More use cases such as Virtual desktops for Orchard Manor and Sheriff’s Office d.) Allow IT to offload Virtual Desktop systems and servers to a set of dedicated servers e.) New servers that will interconnect better with CSB’s modern network and Storage Area Network or SAN Orchard Manor Project – Orchard Manor has a legacy phone system that is End of Life. Currently Information Technology already knows of 2 hardware failures with the current phone system. This project will allow Orchard Manor to leverage telecommunications hardware and software already installed at the County’s CSB building. $96,900.00 Project Goals a.) Provide a stable phone platform that is supportable b.) Lower telecommunication costs to the County c.) Increase efficiency by joining Orchard Manor to the County’s phone system Move Information Technology and Maintenance departments to 3rd Floor of Administration Building – In an effort to expand our Information Technology and Maintenance Departments to accommodate the increased workload and space needs due to the COVID-19 pandemic. Up to $62,800 Project Goals 1.) Increase space for growth of both departments 2.) Maximize efficient floor space usage for all departments at the Administration Building. 3.) Better distancing of staff working at the Administration building. 7 Additional wireless access point for Orchard Manor – Orchard Manor has started to use its wireless infrastructure more due to COVID. Users are seeing dead spots and intermittent signal issues due to the higher usage. $7,435 Project Goals 1.) Fix any interior gaps in wireless coverage for Orchard Manor 2.) Improve performance for existing Wi-Fi devices 3.) Increase coverage for bed side wireless usage Additional Social Services Computers – Social Services relies on portable computers for most of department. The State has also commented on switching workers to laptops to allow for work from home for all Social Services employees. $10,167 Project Goals 1.) Start working towards State recommendations for laptops for all Social Services employees due to COVID 2.) Boost productivity for employees that have low performing laptops Customer access window for Register of Deeds – Currently Register of Deeds is using an open window on the east side of the building to perform customer service. Maintenance would like to install an interior sliding window in the vestibule. $5000 Project Goals 1.) Provide shelter to customers from the weather 2.) Limiting access to the Administration building 3.) Better building energy efficiency Remote access laptops for the Sheriff’s Office – The Sheriff’s office currently only has 1 laptop that is been designated for remote work and Zoom access. A request has been made for 3 more laptops to better support remote access and Zoom operations. $5704.20 Carol Beals questioned if the renovations on third floor were temporary or permanent, if they were permanent she felt the cost of the construction was too low. During discussion it was explained there would be no structural wall; office furniture can be used to separate space, panel walls for electrical outlets, no ceilings would be installed, using an open floor plan. The bathrooms will be installed with walls. Gary Ranum’s definition of a permanent move was they would be moving IT and Maintenance to third floor with the intention to leave those offices there in the future. In Carols opinion there needs to be more discussion on making the third floor a more usable and more presentable working space for the departments. She stated in any past discussions regarding the third floor there was never enough money to go forward. Chair Keeney stated they would like to go forward with the third floor because the County could utilize the funds available from CARES funding. By doing this project now it is a start, going forward more permanent construction can take place. Patrick Schroeder stated that we should be happy there are departments who want to move to the third floor and see the positive in that and don’t dwell on the negative. 8 Roger Guthrie asked if the County knows the amount that is allotted to the County from the Recovery Funds, is that set in stone. Amanda Degenhardt, Finance Director stated we will receive $860,000.00. The County just has to categorize each expense and justify them that they were necessary and needed for the Pandemic. Carol Beals asked about the labor part of this. Amanda stated she is working on that at this time; there may be other funding sources for the labor part. All costs need to be related to the stipulations made during COVID19 Pandemic, the County should be a little cautious on the expenses that are submitted to make sure they qualify. There are many sources of funds available, we need to make sure our expenses are submitted to the correct funding source to maximize what Grant County’s allocations are, we don’t want to double dip. Carol Beals questioned why the phone system was taken out of the 2021 Unified Budget. This was one of the projects that will be worked on 2020 for reimbursement by CARES. By taking it out of the 2021 budget now it can be funded through the CARES reimbursement. Shane stated it will be a start; this will get the fiber optic line to them, not to purchase new phones. This will reduce the cost of their Internet and it is to be determined how the costs will be divided between Iowa County and Grant County. A motion was made by Patrick Schroeder, seconded by Porter Wagner, to move forward with all the presented projects using CARES Funding—Routes to Recovery Reimbursement Program in an amount of $371,206.20. These unbudgeted expenditures will be tracked by the Finance Director to pay in full and then submitting the expense to the Routes of Recovery for reimbursement by November 6, 2020, clarifying that the projects do not have to be completed just paid for by that date. A Roll Call Vote was called for. ROLL CALL VOTE DATE: September 15, 2020 QUESTION: CARES Funding -- Route to Recovery projects for $371,206.20 YES NO EXCUSED 1. GARY RANUM X 2. GARY NORTHOUSE X 3. ROBERT SCALLON X 4. ROBERT KEENEY X 5. ROGER GUTHRIE X 6. JOHN PATCLE X 7. GREGORY FRY (ZOOM) X 8. PATRICK SCHROEDER (ZOOM) X 9. MIKE LIEURANCE X 10. MARK STEAD X 11. DALE HOOD X 12. DWIGHT NELSON (ZOOM) X 13. CAROL BEALS (ZOOM) X 14. LESTER JANTZEN X 15. JOHN BEINBORN X 16. DONALD SPLINTER X 17. PORTER WAGNER X County Clerk took the roll call vote resulting in 16 Yes votes and 1 excused. Therefore motion carried. 9 Progress Report, Discussion & Possible action on Grant County Community Services Facility: Chair Keeney gave the update. Brad Bierman, Tim Wiederholt and a DNR Engineer have been working on getting an exemption from DNR to bury the debris of the Wastewater Plant at Orchard Manor on site. Tim Wiederholts intensions are to begin the work next week. Garry Pluemer, Maintenance Facility Manager, gave an update on the Community Services Building. The sign at the entrance has almost been completed; Baus Electric will be installing the lighting. The punch list for the CSB Building is down to two items, glass and flooring. Hopefully next week that will be completed. The physical work will be done; now the paperwork between EPIC and County will have to be completed. Comprehensive Plan Change: None 570th Zoning Amendment: Justin Johnson presented the zoning amendment to the County Board for approval. The Amendment was approved by the Jamestown Township Board and the Conservation, Zoning and Sanitation Committee. Porter Wagner, seconded by Mike Lieurance, made a motion to approval the 570 Zoning Amendment including Petition 20-17 for Travis Kieler, Jamestown Township. Motion carried. 570th AMENDMENT TO THE GRANT COUNTY ZONING ORDINANCE September 15th, 2020 WHEREAS, a petition for map amendment was filed and a public hearing was held by the Grant County Conservation, Sanitation and Zoning Committee, meeting the requirements of Chapter 59.69 (5) (e) 2. WHEREAS, a proof of publication and giving notice to each affected township clerk of such hearing is attached to this document. Chapter 59.69 (5) (e) 4 WHEREAS, the Conservation, Sanitation and Zoning Committee now recommends to the Board of Supervisors of Grant County the adoption of the following map amendments. NOW THEREFORE BE IT RESOLVED that the Grant County Board of Supervisors does ordain as follows. That the Zoning District Map for Grant County will be amended to reflect the following: PETITION #20-17: Rezone request for Travis Kieler, PIN: 026-00739-0000, to change the zoning classification from Residential-1 to Residential-3, to allow for the expansion of an existing principal structure (home) by reducing the side property line setback from 12’ to 8’. This is for +/- .486 ac for Lot 3 of Block 3 in Skemp Subdivision located in the SW ¼ of the NW ¼ & NW ¼ of the SW ¼ of Section 17, T1N, R2W, in Jamestown Township Adopted by the Grant County Board of Supervisors this 15th day of September, 2020 /s/ Robert Keeney, County Board Chairman /s/ Attest: Linda Gebhard, County Clerk 10 Dog Claim(s): Roger Guthrie presented one dog claim from the Grant County Humane Society for approval, from the dates of August 11, 2020 to August 24, 2020 for 5 dog claims for a total of $775.00. Roger Guthrie made a motion seconded by Mike Lieurance to approve the payment of $775.00 for 5 dog claims to the Grant County Humane Society contingent on the approval of the Ag and Extension Committee. Motion carried. Adjournment: Robert Scallon made a motion seconded by Mark Stead to adjourn the meeting pursuant to the next meeting to be held on Tuesday, October 6, 2020 10:00 a.m. Motion carried.