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HomeMy WebLinkAboutMinutes Mar 15 2010AGRICULTURE AND EXTENSION EDUCATION/FAIR COMMITTEE MEETING Monday, March 15, 2010 9:00 a.m. UWEX Conference Room Lancaster, WI The meeting was called to order by Chairman Steve Adrian. Present, in addition to Chairman Adrian were Lynn Moris, Bob Keeney, Vince Loeffelholz, Kyle Vesperman, John Patcle, Ted Bay, Dolores Schwantes, Joe Lolwing, Joyce Roling, Karin Peacock, Chasity Bennett, Steve Braun, Scott Chyko, Holly Rands and Tory Luckey. Motion by Kyle Vesperman, seconded by Lynn Moris, to move to closed session. Roll call vote was taken and passed unanimously. Motion carried. Motion by Kyle Vesperman, seconded by Bob Keeney, to return to open session. Motion carried. Motion by Kyle Vesperman, seconded by Bob Keeney, the meeting was in compliance with the open meeting law. Motion carried. Motion by Vince Loeffelholz, seconded by Lynn Moris, to approve the agenda. Motion carried. Motion by Bob Keeney, seconded by Vince Loeffelholz, to approve the minutes of the meetings held March 1 & 2, 2010. Motion carried. Ted Bay presented UW-Extension business. Motion by Vince Loeffelholz, seconded by Bob Keeney, to approve UW-Extension and Youth & Ag Center vouchers. Motion carried. FPD scholarship applications will be reviewed. Karin Peacock, Grant County Master Gardener Association president, gave a presentation on the association and discussed the plant sale held in the Crops Building. She also shared information about what proceeds from the sale are used for. Motion by Kyle Vesperman, seconded by Vince Loeffelholz, to waive the rental fee for the Crops Building for the Master Gardener Plant sale on May 8 and for setup on May 7. Motion carried. Joe Lolwing gave the grounds and maintenance report. The back stop in the Show Barn is completed. Joe will contact the Grant County Highway Department to speak with Randy Franks or Dave Lambert to discuss the possibility of the highway department performing the work to seal the concrete area in the Grandstand. Motion by Vince Loeffelholz, seconded by Kyle Vesperman, to purchase the concrete seal product that the Grant County Highway uses. Motion carried. Dolores Schwantes presented Fair and Fairgrounds business. Joe will prepare an itemized list of items in the Horse Barn, with and without value, to present to the Public Property Committee which meets 3/24. Joe will contact Craig Hollingsworth to let him know the horse barn may be removed. A 50/50 raffle will be held at the 2010 fair. A point person is needed to help organized the raffle. The District 3 Fair meeting will be held in Green County. Exhibitor and gate fees were discussed. Motion by Bob Keeney, seconded by Lynn Moris, to leave admission prices for the 2010 fair same as in the past, with the exception of the early purchase price for the All-Event Pass which will be $20, and the Night of destruction which will be $8. Motion carried, with two no votes. Dolores received a letter stating Mystique Casino will no longer sponsor Senior Citizens Day on Friday of the fair. There is no one interested in promoting racing at the Grant County Fairgrounds for the 2010 season. Chasity Bennett, Lancaster Chamber of Commerce, was present to discuss using the fairgrounds the weekend of July 16, 17, and 18, 2010. Events are in the planning stage and Chasity will keep in touch with the committee with on-going plans. Motion by Lynn Moris, seconded by Kyle Vesperman, to allow the Lancaster Chamber of Commerce to use the Fairgrounds with no cost for rent. The Chamber will be charged for utility and garbage expenses. Motion carried, with one no vote. Steve Braun, Emergency Management, was present to request holding the Public Safety Expo in conjunction with Southwest Wisconsin Technical College at the Fairgrounds. Motion by Kyle Vesperman, seconded by Vince Loeffelholz, to approve the Fair vouchers. Motion carried. Dolores will invite the organizations working the food and beer stands at the fair to a committee meeting. Motion by Vince Loeffelholz, seconded by Lynn Moris, to approve passing the livestock claim from Platteville Veterinary Clinic in the amount of $125.95 on to the full county board. Motion carried. Recess at 12:15 p.m. Reconvene at 1:05 p.m. Scott Chyko from Delta 3 opened bids for roof improvements for the Youth & Ag Center. There were four bidders: Walsdorf Roofing, Inc., Kiel, WI; Midwest Builders, Fennimore, WI; Geisler Bros., Dubuque, IA; and Northern Metal & Roofing Co., Inc., Madison, WI. Delta 3 will review bidding information and will report back to the committee. The committee discussed holding a meeting at a time when Scott from Delta 3 and a representative from Focus on Energy could both attend, possibly March 22 or 24. Motion by Bob Keeney, seconded by Vince Loeffelholz, to adjourn until April 2, 2010. Motion carried. Adjourned at 2:00 p.m. Respectfully submitted, Kyle Vesperman Secretary Lori Vesperman Recording Secretary