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HomeMy WebLinkAboutAg & Ext Minutes July 21 2014AGRICULTURE AND EXTENSION EDUCATION/FAIR COMMITTEE MEETING Monday, July 21, 2014 9:00 a.m. The meeting was called to order by Chairman John Patcle. Present, in addition to Patcle were Grant Loy, Roger Guthrie, Mark Stead, Dan Timmerman, Bob Keeney, Bev Doll, Amy Olson, Lori Vesperman and Ruth Ann Summers. Pat Schroeder informed Chairman Patcle he would be late, arriving at 9:05 a.m. The meeting notice was posted at the Administration Building, Extension Office, Youth & Ag Center and media by Jenny Dixon. Motion by Mark Stead, seconded by Grant Loy, to approve the agenda. Motion carried. Motion by Mark Stead, seconded by Dan Timmerman, to approve the minutes of the meetings held June 16, July 1 & 7, 2014, with one correction on July 7 minutes. Motion carried. Amy Olson gave the grounds and maintenance report. Amy attended the Public Property Committee meeting and the committee agreed the cost of handicap accessible restrooms in the Youth and Agriculture Center should be covered by Public Property. Pat Schroeder received calls of appreciation from people who attended the SMA fundraiser in the Eckstein Exhibit Hall for use of an air conditioned building for children who have the disease. Amy received a blacktop quote of $9966 for the fairgrounds from Scott Pagenkopf of the Highway Department. The cost will be covered by Fairgrounds Public Property request. Motion by Roger Guthrie, seconded by Dan Timmerman to approve Youth & Ag Center vouchers. Motion carried. Bev Doll presented Grant County Extension and Youth & Ag Center business. Follow-up discussion was held on the WACEC Conference. The UW-Extension market retention plan was discussed. Ruth Ann Summers, representing the Grant County Historical Society, was present to request the fee be waived for use of the Auditorium on October 5, 2014, for a program and exhibits. Motion by Mark Stead, seconded by Roger Guthrie, to waive the fee for use of the Youth and Ag Center for the Grant County Historical Society on October 5, 2014. Motion carried. Motion by Dan Timmerman, seconded by Pat Schroeder, to approve UW-Extension vouchers. Motion carried. The joint Ag & Extension Education Committee meeting with Lafayette County held on July 1was reviewed. The next joint meeting will be held August 4, 1:30 p.m., at the Platteville Pioneer Farm. Amy Olson presented Fair and Fairgrounds business. Summer Festival was discussed. Rain insurance for the 2014 Fair was discussed. Motion by Pat Schroeder, seconded by Dan Timmerman, to give Amy Olson and John Patcle authority to make the decision on rain insurance and what company to purchase it from. Motion carried. Amy Olson will have the fair promoted on eight radio stations. She delivered sponsorship appreciation baskets. A contract was signed with Bloomington Fire Department for working the beer stand. Amy shared an invitation from Queen B Radio for their Summer Celebration July 23. The truck at the fairgrounds needs to be replaced. A truck from the Grant County Highway Department is currently being used. Amy spoke with Steve Braun who informed her that vehicles he can get are strictly for Emergency Management. Linda Gebhard said no county trucks are available at this time. Operations of the 2014 Fair was discussed. Amy will contact Tim Slack to ask for 25-30 small square bales for the kids tent. Amy ordered plaques for the three Outstanding Fair Persons. Each board member was assigned buildings to monitor during the 2014 Fair. Roger Guthrie – Crops and Eckstein, Pat Schroeder – Swine Barn, Grant Loy – Grandstand area, Mark Stead – Youth & Ag Center and Kids Tent, Dan Timmerman – Grandstand Foodstand and Bob Keeney – Livestock Facility and Dairy Barn. The evening closing schedule for committee members is as follows: Wednesday – Dan Timmerman, Thursday – Mark Stead, Friday – Grant Loy, Saturday – Roger Guthrie and Sunday – Pat Schroeder. Bennetts will not be available the week of fair to donate ice. Amy is looking into other possibilities. Pat will contact New Horizons manager to see if they would be interested in purchasing and holding ice. Saturday night announcer and singer of the National Anthem were discussed. Amy will contact Nelson Hardwood for three loads of saw dust. Hand sanitizer stations will be on the grounds, meeting the Consumer Protection requirement. Carcass show locations were discussed. Workers for the 50/50 raffle and bed racing were discussed. Derek Orth requested to hold a penny war fundraiser during the entire fair for the Quiz Bowl. He can purchase booth space to hold it if he wishes. Signage on buildings giving businesses advertising rites that can be renewed was discussed. Motion by Roger Guthrie, seconded by Pat Schroeder, to charge $750 for the Crops Building and dairy barn for five years. Payment will be $500 the first year and $250 the second year. The charge for the swine barn, open show barn and poultry and rabbit building will be $500 for five years of advertising, with $250 being paid the first year and $250 second year. Businesses will purchase their own signs that will be no larger than 4’ x 8’. Motion carried. Woolwich Dairy requested advertising rites on the dairy barn. Motion by Pat Schroeder, seconded by Dan Timmerman, to approve Fair and Fairgrounds vouchers. Motion carried. Motion by Roger Guthrie, seconded by Dan Timmerman, to approve sending the livestock claim from Lancaster Veterinary Clinic in the amount of $323.90 to be paid in full on to the full county board. Motion carried. Motion by Pat Schroeder, seconded by Dan Timmerman, to adjourn until July 31, 2014. Motion carried. Adjourned at 12:30 p.m. Respectfully submitted, Grant Loy Secretary Lori Vesperman Recording Secretary