HomeMy WebLinkAboutMinutes July 20 2015AGRICULTURE AND EXTENSION
EDUCATION/FAIR COMMITTEE MEETING
Monday, July 20, 2015
9:00 a.m.
The meeting was called to order by Chairman John Patcle. Present, in addition to Patcle were Grant
Loy, Pat Schroeder, Roger Guthrie, Mark Stead, Dan Timmerman, Bev Doll, Amy Olson and Alisa
Beck.
The meeting notice was posted at the Administration Building, Extension Office, Youth & Ag
Center and media by Jenny Dixon.
Motion by Mark Stead, seconded by Pat Schroeder, to approve the amended agenda. Motion carried.
Motion by Grant Loy, seconded by Dan Timmerman, to approve the minutes of meeting held
June 15, 2015. Motion carried.
Bev Doll presented Grant County UW-Extension and Youth & Ag Center business.
Bev presented 2016 Public Property requests for the UW-Extension Office.
Motion by Pat Schroeder, seconded by Roger Guthrie, to send the request for a laptop with docking
station ($1200) and a monitor ($209) on to IT and Conference Room chairs ($1920) on to the Public
Property Committee. Motion carried.
Motion by Roger Guthrie, seconded by Grant Loy, to approve UW-Extension vouchers. Motion
carried.
Amy Olson gave the grounds and maintenance report.
Amy presented 2016 Public Property requests for the Youth & Ag Center.
Motion by Mark Stead, seconded by Dan Timmerman, to send the request for two rugs for the main
entrance to the Youth & Ag Center ($402.80), two storage carts for tables ($546.80) and 10 tables
($850.00) on to the Public Property Committee. Motion carried.
Motion by Pat Schroeder, seconded by Dan Timmerman, to approve grounds and maintenance
vouchers. Motion carried.
Amy Olson presented Fair and Fairgrounds business.
Amy shared an update regarding the West Grant Saddle Club getting water to the arena.
Alisa Beck requested to use the Eckstein Exhibit Hall for additional time the night before her
wedding reception.
Motion by Pat Schroeder, seconded by Roger Guthrie, to extend the time for Alisa Beck to three
hours the night before her wedding reception for a total amount of $300.00 for the entire event.
Motion carried.
Board members will monitor buildings during the 2015 Fair. Roger Guthrie - Crops Building and
Eckstein Exhibit Hall, Mark Stead - Youth & Ag Center and Kids Tent, Bob Keeney - Livestock
Area (Dairy & Beef), Grant Loy/Steve Adrian - Grandstand area, Pat Schroeder - Swine Barn. The
evening closing schedule for committee members is as follows: Wednesday – Roger Guthrie,
Thursday – Mark Stead, Friday – Bob Keeney, Saturday – Grant Loy/Steve Adrian and Sunday – Pat
Schroeder.
Banners promoting the 2015 Fair are up.
The WISWIT campers will be arriving on Sunday with opening ceremonies starting at 4:00 p.m.
Amy got a quote for $532, for lighting only, coming down from the announcers stand to light the
race track. Electric costs will be additional. Amy will look into costs.
Motion by Roger Guthrie, seconded by Mark Stead to move forward with additional lighting for the
race track if Amy can find it in the budget. Motion carried.
Rain insurance for the fair was discussed.
Motion by Pat Schroeder to get rain insurance for the fair through Premier Insurance and go with
1/4 inch for 3 hours prior at a cost of $705. Motion failed due to lack of a second.
Motion by Pat Schroeder, seconded by Dan Timmerman, to approve Fair and Fairgrounds vouchers.
Motion carried.
Motion by Mark Stead, seconded by Grant Loy, to approve sending the livestock claim from
Lancaster Veterinary Clinic in the amount of $995.00 on to the full county board. Motion carried.
Motion by Pat Schroeder, seconded by Mark Stead, to adjourn. Motion carried.
The next scheduled meeting will be held July 20, 2015.
Adjourned at 10:51 a.m.
Respectfully submitted,
Grant Loy
Secretary