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HomeMy WebLinkAboutAg & Ext Minutes January 25 2016 AGRICULTURE AND EXTENSION EDUCATION/FAIR COMMITTEE MEETING Monday, January 25, 2016 9:00 a.m. The meeting was called to order by Committee Chairman John Patcle. Present, in addition to Patcle were Pat Schroeder, Grant Loy, Roger Guthrie, Mark Stead, Dan Timmerman, Bob Keeney, Bev Doll, Amy Olson, Lori Vesperman, Ted Bay, Shannon Brown, Kory Stalsberg, Cory Check, Jake Klas, Kari Ruff, Jeremy Reuter and Brian Mueller. Bob Keeney left at 11:00 and returned at 12:15. The meeting notice was posted at the Administration Building, Extension Office, Youth & Ag Center and media by Jenny Dixon. Motion by Pat Schroeder, seconded by Grant Loy, to approve the amended agenda. Motion carried. Motion by Dan Timmerman, seconded by Roger Guthrie, to approve the minutes of meetings held December 21, 2015, January 11, 12 & 13, 2016. Motion carried. Bev Doll presented Grant County UW-Extension and Youth & Ag Center business. Shannon Brown, Kory Stalsberg, Ted Bay and Bev Doll passed out their agent reports and summarized prior, current and future projects and events. Bev shared that Charisse Orth will be starting February 1 as Interim 4-H Youth Development Educator and will be here until September 15, 2016. Motion by Roger Guthrie, seconded by Grant Loy, to approve UW-Extension vouchers. Motion carried. Amy Olson gave the grounds and maintenance & Youth & Ag Center report. The 4-H State Dog Show will be held on the Grant County Fairgrounds in July of 2016. Motion by Pat Schroeder, seconded by Mark Stead to allow the 4-H State Dog Show be held on the Fairgrounds in July of 2016 at no charge for the grounds and buildings. A camping fee of $20 will be charged. Motion carried. Motion by Dan Timmerman, seconded by Grant Loy, to approve grounds and maintenance vouchers. Motion carried. Amy Olson presented Fair and Fairgrounds business. Cory Check, CC Bucking Bulls, was present to discuss the rodeo event for the 2016 Fair. Motion by Pat Schroeder, seconded by Roger Guthrie, to sign a contract with CC Bucking Bulls for the 2016 Grant County Fair. Motion carried. Jake Klas, Swine Superintendent, was present for discussion regarding changes to the schedule for the junior class swine weigh-ins and show at the 2016 Grant County Fair. The proposal is to change weigh-ins from Thursday to Wednesday and the show from Friday to Thursday. The reason for the proposal is to accommodate exhibitors who show multiple species. Jake prefers the schedule stay the same as in the past. Kory Stalsberg, Dairy & Livestock Agent, shared the majority of the swine exhibitors who responded to a survey preferred the change. Motion by Pat Schroeder, seconded by Dan Timmerman, to go with the Dairy & Livestock Agent’s recommendation due to results from a survey of input from swine exhibitors, to hold junior class swine weigh-ins on Wednesday from 5:00-8:00 p.m. and the show on Thursday starting at 9:00 a.m., allowing an exhibitor friendly schedule on a one-year trial basis. Motion carried. Kari Ruff, Lafayette County Speedway, was present to discuss holding races at the Grant County Fairgrounds on June 25, 2106. The group was pleased with last year’s results. Motion by Dan Timmerman, seconded by Grant Loy, to enter into agreement with Lafayette County Speedway to hold races at the Grant County Fairgrounds on Saturday, June 25, 2016. Motion carried. Jeremy Reuter and Brian Mueller were present to discuss the local tractor and truck pull. Motion by Pat Schroeder, seconded by Roger Guthrie to hold the local tractor and truck pull at the 2016 Fair. Motion carried. The proposed guidelines for selling dairy cheese at the 2016 Livestock Auction were discuss. The Livestock Auction Committee approved Option #4 changes. Motion by Pat Schroeder, seconded by Mark Stead to accept the 2016 Livestock Auction rules for selling dairy cheese at the 2016 Grant County Fair Junior Livestock Auction. Motion carried. Thursday night Fair entertainment was discussed. Motion by Dan Timmerman, seconded by Mark Stead, to have human foosball for entertainment Thursday night of the 2016 Grant County Fair. Motion carried. Replacement of portable bleachers was discussed. Motion by Mark Stead, seconded by Dan Timmerman to give Amy authority to apply for a DRA grant in the amount of $39,240 for portable bleacher seating for the Fairgrounds. Sponsorship and promotion for the 2016 Fair was discussed. Amy presented contracts to be signed for the 2016 Fair. Motion by Pat Schroeder, seconded by Mark Stead to sign the contract with Kindschi for the Pedal Tractor Pull. Motion carried. Motion by Dan Timmerman, seconded by Grant Loy to sign the contract for The Man With the Yellow Shoes. Motion carried. Motion by Grant Loy, seconded by Dan Timmerman, to sign the contract with Tower Sounds for the entertainment tent. Motion carried. Motion by Roger Guthrie, seconded by Dan Timmerman, to approve Fair and Fairgrounds vouchers. Motion carried. Blakes Prairie Fair would like to have the runner up of the Grant County Fair Fairest of the Fair program be the Fairest of the Fair representative for Blakes Prairie Fair. Motion by Dan Timmerman, seconded by Mark Stead, to deny Blakes Prairie Fair’s request to have the runner up of the Grant County Fair Fairest of the Fair program be the Fairest of the Fair representative for Blakes Prairie Fair. Motion carried. Amy received quotes from Baus Electric Services and Complete Electric, LLC for electrical work in the Eckstein Exhibit Hall. Motion by Pat Schroeder, seconded by Mark Stead to have Complete Electric, LLC perform the electrical work in the Eckstein Exhibit Hall. Motion carried. Fairbook changes were discussed. Cloverbud Superintendents recommended 4K be a part of Cloverbuds with an opportunity to choose from 13 projects to enter at the Fair. Motion by Roger Guthrie, seconded by Grant Loy, to go with the recommended changes for Cloverbuds. Motion carried. A draft horse halter class was proposed to be added to the 2016 Grant County Fair Horse Show, with horses showing one at a time. This class will be a ribbon class, with no premiums awarded. It was proposed to allow exhibition classes after the 2016 Horse Show to determine the interest level in additional horse classes for the 2017 Fair. The exhibition classes would be run immediately after the Horse Show. Motion by Mark Stead, seconded by Pat Schroeder, to accept fairbook changes as they relate to horses. Motion carried. Motion by Pat Schroeder, seconded by Mark Stead, to allow the Lancaster Fire Department use of the Eckstein Exhibit Hall for their Firemen’s Dance in 2016 at no charge. Motion carried. Amy spoke with Chuck from Calkins Midway and he okayed more ATMs on the fairgrounds. Public Comment: Dan Timmerman stated he felt Jack Sauer did an excellent job speaking at the joint meeting between Grant, Lafayette, Iowa and Green Counties to discuss the nEXT Generation reorganization. He also felt the letter from Green County to Chancellor Sandeen and Dean Klemme, expressing concerns and differences, were parallel to what Jack said and to his own thoughts. Dan would like to get a chart showing the number of administrative employees, positions held and pay ranges. Motion by Mark Stead, seconded by Dan Timmerman, to adjourn. Motion carried. Adjourned at 12:30 p.m. The next meeting is scheduled to be held February 15, 2016. Respectfully submitted, Grant Loy Secretary Lori Vesperman Recording Secretary