HomeMy WebLinkAboutMinutes February 27 2017AGRICULTURE AND EXTENSION
EDUCATION/FAIR COMMITTEE MEETING
Monday, February 27, 2017
9:00 a.m.
The meeting was called to order by Committee Chairman Roger Guthrie. Present, in addition to
Guthrie were John Patcle, Mark Stead, Grant Loy, Dan Timmerman, Bob Keeney, Amy Olson,
Bev Doll, Lori Vesperman, Ted Bay, Kory Stalsberg, James Schneider, Donna Peterson, Pat
Schroeder, Heather Bontreger, Judy Hazen, Bob Welch, Stacy Phalin, Jean Patten, Melissa
Uppena, Cindy Busch, Denise Tolzman, Rick Kruser, Linda Parrish, Sandy Leibfried, Jeff
Anderson and Ross Fritschka. Mike Lieurance was excused.
The meeting notice was posted at the UW-Extension Office, Youth & Agriculture Center and
mailed to media and Administration Building by Lori Vesperman and posted on the website by
the Grant County Clerkâs Office.
Motion by John Patcle, seconded by Mark Stead, to approve the amended agenda. Motion
carried.
Due to the availability of Grant County Corporation Counsel, the closed session will be at
10:00 a.m.
Motion by Grant Loy, seconded by John Patcle, to approve minutes of the meetings held
January 9, 10, 11, and 23, 2017. Motion carried.
Grant County UW-Extension and Youth & Agriculture Center business was presented.
Twenty-one Grant County Tourism Grant applications requesting a total of $44,187.50 were
received. James Schneider suggested allotting the total $10,000 dollars budgeted for the year to
this grant cycle.
Motion by Grant Loy, seconded by Mark Stead, to allow the organization representatives present
at the meeting to speak about their application. Motion carried.
Motion by Dan Timmerman, seconded by Grant Loy, to rescind their motions made at the
November 14, 2016 meeting to split the Tourism Grant money evenly between 2017A and
2017B cycles. Motion carried.
Motion by Mark Stead, seconded by John Patcle, to allocate $10,000 of Tourism Grant money
today. Motion carried.
An earlier preliminary review narrowed the pool to 10 grants for funding consideration.
Motion by John Patcle, seconded by Grant Loy, to move forward with the 10 applications
recommended for funding. One no vote. Motion carried.
Representatives of nine of the applications being considered gave brief summaries of their
proposals. Committee members then scored the applications. Friends of Platte River proposal
was denied because the DNR permit had not been acquired.
Motion by John Patcle, seconded by Roger Guthrie, to award Boscobel Farmers Market the
requested amount of $687.50 and prorate $9,312.50 to the remaining eight proposals according to
committee worksheet points. One no vote. Motion carried.
The following was awarded:
Sandy Leibfried, Grant Regional Health Center Foundation, was present to request use of the
Youth & Agriculture from 9:00 a.m.-12:00 noon on April 29, 2017.
Motion by Mark Stead, seconded by John Patcle, to waive the fee for Grant Regional Health
Center Foundation for use of the Youth & Agriculture on April 29, 2017 for a mini medical
school program. Motion carried.
Agent reports were given by Ted Bay, Bev Doll, Kory Stalsberg, Donna Peterson and James
Schneider.
Motion by John Patcle, seconded by Dan Timmerman, to move to closed session per statute
19.85(1)(g) conferring with legal counsel for the governmental body who is rendering oral or
written advice concerning strategy to be adopted by the body with respect to litigation in which it
is or is likely to become involved. Also, to invite Pat Schroeder to attend the closed session and
hold it in the Conference Room of the UW-Extension Office. Roll call vote unanimous. Motion
carried.
Motion by Mark Stead, seconded by John Patcle, to return to open session in the South Room.
Motion carried.
Bev Doll requested permission to pay an existing LTE employee at a higher rate for an LTE
Clerical position instead of the established rate.
Organization
Event or Project
Amount
Requested
Amount
Awarded
Bagley Fire Department Thunder in the Valley $2500.00 $1187.03
Boscobel Farmers Market Promo Billboard $687.50 $687.50
City of Boscobel Reliving our Heritage $2500.00 $1554.44
Cassville Tourism Committee Car Ferry Days $2500.00 $1285.94
Grant County ATV/UTV Alliance Maps $2500.00 $1625.09
Lancaster/Fennimore Chambers of Commerce Road Construction Signs $2500.00 $1073.98
Lancaster Public Library Foundation & Performance Plaza Committee Performance Series $2500.00 $918.53
Platteville Chamber of Commerce Day on the Farm $2500.00 $932.66
Potosi Foundation Tour Promotion $2500.00 $734.83
Motion by John Patcle, seconded by Dan Timmerman, to pay an existing LTE employee $13.17
for an LTE Clerical position instead of the established rate of $10.29. Motion carried.
Motion by Dan Timmerman, seconded by John Patcle, to approve UW-Extension vouchers.
Motion carried.
Amy Olson gave the grounds and maintenance and Youth & Agriculture Center report.
Vehicles stored during the winter months have been moved out of storage. Soundboards were
hung in the Eckstein Exhibit Hall.
Motion by Mark Stead, seconded by John Patcle, to approve grounds and maintenance vouchers.
Motion carried.
Amy Olson presented Fair and Fairgrounds business.
Ross Fritschka from Progo Productions attended the meeting and held a conference call with an
associate to discuss information with the committee regarding Wifi access. Jeff Anderson felt the
committee requested the right information.
Fairbook changes were discussed for the photography and swine departments. Livestock Auction
Committee suggestions for swine include holding weigh in times at 1:00-3:00 p.m. and 5:00-7:00
p.m. and adding gilts to be shown and sold with barrows. It is recommended to give Tim Slack
Auction four all-event passes, with the Livestock Auction Committee and Fair Committee each
covering half of the cost.
Motion by John Patcle, seconded by Grant Loy, to accept the fairbook changes and provide four
all-event passes to Tim Slack Auction. Motion carried.
Amy requested to attend the IAFE Zone 4 Meeting.
Motion by Dan Timmerman, seconded by John Patcle to have Amy attend the IAFE Zone 4
Meeting in Bloomington, MN on March 20-22, 2017. Motion carried.
4-H Out of State Exchange would like to hold a raffle at the fair.
Motion by Mark Stead, seconded by Grant Loy, not to allow the 4-H Out of State Exchange
raffle request, as similar requests have been turned down. Motion carried.
Discussion was held on the swine barn.
Motion by Grant Loy, seconded by John Patcle, to sign a contract with Dairyland Antique Tractor
Pullers ($430). Motion carried.
Motion by Dan Timmerman, seconded by Mark Stead, to sign a contract with the ATV/UTV &
Garden Tractor Pullers ($350). Motion carried.
Motion by Dan Timmerman, seconded by Grant Loy, to sign a contract with South Central
Wisconsin Tractor Pullers ($4300). Motion carried.
Motion by John Patcle, seconded by Roger Guthrie, to sign a contract with Docs Ultimate
Entertainment ($800). Motion carried.
Motion by Mark Stead, seconded by John Patcle, to approve the contract with Bungart
Motorsports, LLC for the sled for tractor pulls Friday and Saturday night ($2250/night + room).
Motion carried.
Motion by John Patcle, seconded by Mark Stead, to approve Fair and Fairgrounds vouchers.
Motion carried.
An invoice was received in February 2017 from the Lancaster Vet Clinic for the amount of $600
for 3 dogs @ $200 each that were picked up in December 2016. The 2016 dog money had already
been disbursed. It was recommended that Bob Keeney confer with Corporation Counsel.
The next meeting is scheduled for March 27 at 9:00 a.m.
Motion by John Patcle, seconded by Mark Stead, to adjourn. Motion carried.
Adjourned at 12:50 p.m.
Respectfully submitted,
Mark Stead
Secretary
Lori Vesperman
Recording Secretary