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HomeMy WebLinkAbout07 Minutes July 16 2018AGRICULTURE AND EXTENSION EDUCATION/FAIR COMMITTEE MEETING Monday, July 16, 2018 9:00 a.m. The meeting was called to order by Committee Chairman Roger Guthrie. Present, in addition to Guthrie were John Patcle, Mark Stead, Mike Lieurance, Gary Northouse, Bob Keeney, Amy Olson, Lori Vesperman, James Schneider, Bev Doll, Charisse Orth, Amanda Cauffman, Donna Peterson, Jeremy Reuter, Shane Drinkwater, Sara Burks and Linda Hahn. The meeting notice was posted at the UW-Extension Office, Youth & Agriculture Center and mailed to media and Administration Building by Lori Vesperman and posted on the website by the Grant County Clerk’s Office. Motion by Mike Lieurance, seconded by Mark Stead, to approve the agenda. Motion carried. Motion by Gary Northouse, seconded by John Patcle, to approve minutes of the meeting held June 18, 2018, with corrections. Motion carried. Grant County UW-Extension and Youth & Agriculture Center business was presented. Linda Hahn was present to request a reduced rate for the Cancer Coalition fundraiser to be held in the Youth & Ag Center. Motion by Mark Stead, seconded by John Patcle, to waive the fee for use of the Youth & Ag Center for the Cancer Coalition fundraising event on September 15, 2018. Motion carried. Agent reports were given by Amanda Cauffman, Bev Doll, Donna Peterson, Charisse Orth and James Schneider. James suggested the committee make adjustments for the 2019 Grant County Tourism Program. More discussion will be held at the August meeting. He also shared that the Tourism Council recommended no longer advertising in the Hidden Valley publication. Shane Drinkwater was present to explain replacing the current server in the UW-Extension Office with a refurbished server from another county department. A cabinet with a rack will need to be ordered for the server and wiring. Motion by Mark Stead, seconded by Mike Lieurance to purchase the cabinet and rack for the server upon Shane’s recommendation. UW-Extension and Fair will split the cost. Motion carried. Motion by Gary Northouse, seconded by John Patcle, to approve UW-Extension vouchers. Motion carried. Amy Olson gave the grounds and maintenance and Youth & Agriculture Center report. The wash rack near the swine barn is done and ready for water. Amy is getting 10 loads of fines, the first delivery was received. The area around the swine barn with new seeding will be roped off to avoid vehicles parking there. Amy Olson presented Fair and Fairgrounds business. Jeremy Reuter was present to discuss the local truck and tractor pull at the Grant County Fair. Motion by Mark Stead, seconded by Gary Northouse, to drop ECI 2.6 Diesel Trucks and add ECI 1300 Farm Stock upon Jeremy’s recommendation. Motion carried. Amy spoke with John Adametz regarding the Draft Horse Show at the Grant County Fair. The show is cancelled this year and in the future to do lack of participation. The evening closing schedule for the 2018 Fair is as follows: Wednesday – Gary Northouse, Thursday – Mark Stead, Friday – John Patcle, Saturday – Roger Guthrie and Sunday – Mike Lieurance. Pat Schroeder and Steve Adrian will be in charge of the food stand. Board members will monitor buildings during the 2018 Fair. Gary Northouse - Crops Building, John Patcle - Eckstein Exhibit Hall, Mark Stead - Youth & Ag Center, Bob Keeney - Barn areas, Amy Olson - Grandstand Area. Amy has ATVs/UTVs coming for use during the Fair. The vendor deadline was July 15. Matt Graney and Sara Burks were present to clarify the West Grant Saddle Club’s plans for arena improvements. A new fence will need to be put in to close off the track area. Matt and Sara agreed to the West Grant Saddle Club putting the fence in and covering the cost. The vacuum pump is needed for milking goats during the Fair. Amy had an inquiry regarding animals leaving the fair early if they are going to a show. The Red/White state Holstein Show is the week after the Grant County Fair. Animals need to be in place at the state show by noon on Sunday of the Fair. Amy will check with Debbie Gegare, DATCP representative for fairs, to see if it is allowed for animals to leave early for that reason. Information letters for the food and beer stands have been sent out. A group is needed to fill the 9:30 a.m.-10:00 p.m. Sunday time frame. Outstanding fair persons were selected - Glen Holzer, Karla Witzig and Leroy Ihm. Pens for the swine barn should be scheduled for delivery the week of July 16. Roger Guthrie has tent sides that can be used for shade on the west side of the swine barn during the Fair. A possible future fundraiser was discussed. All donations to the swine barn will be listed on a board to be hung in the barn. A ribbon cutting will be held at the start of the swine show. Contracts for the 2018 Fair were signed for music with Renedgade, TKO Band, Peggy & Joe, Better Than Good Enuf; food stand with Maple Street Day Care and beer stand with Lancaster Sluggers. Amy is continuing to work on sponsorship and promotion. Amy will make personal thank-you visits with tickets and cookies to thank top three tier sponsors. Signs are going out to yards. This year there will be a Grant County Fair snapchat filter. Motion by John Patcle, seconded by Gary Northouse, to approve fairground vouchers. Motion carried. Motion by Mike Lieurance, seconded by Gary Northouse, to approve the livestock claim in the amount of $300 to the Grant County Humane Society and send on to the full county board for approval. Motion carried. Roger Guthrie shared that committee members received a letter regarding UW-Extension now under UW-Madison. John Patcle has received calls regarding Grant County hosting Farm Progress Days. They prefer to piggy back off of other events. Roger spoke with Kory Stalsberg who said Southwest Technical College would be willing to help. Amanda will try to get more information for the next meeting. Motion by Mark Stead, seconded by Gary Northouse, to adjourn. Motion carried. The next meeting will be August 2 starting at 7:00 p.m. with Fair organizations, then superintendents. The next regular scheduled meeting will be Wednesday, August 29, at 9:00 a.m. Respectfully submitted, Mark Stead Secretary Lori Vesperman Recording Secretary