HomeMy WebLinkAboutAEF 06 Minutes June 17 2019AGRICULTURE AND EXTENSION
EDUCATION/FAIR COMMITTEE MEETING
Monday, June 17, 2019
9:00 a.m.
The meeting was called to order by Committee Chairman Roger Guthrie. Present, in addition to
Guthrie were John Patcle, Mark Stead, Gary Northouse, Bob Keeney, Amy Olson, Paul
Ohlrogge, Lori Vesperman, Amanda Cauffman, Bev Doll, James Schneider, Charisse Orth,
Donna Peterson, Heather Moore, Pat Klug, Stephanie Moore, Tim Pitzen, Gail Pitzen, Carina
Pitzen and Ashley Pitzen. Mike Lieurance was excused.
The meeting notice was posted at the Extension Office, Youth & Agriculture Center and mailed
to media and Administration Building by Lori Vesperman and posted on the website by the Grant
County Clerk’s Office.
Motion by John Patcle, seconded by Gary Northouse, to approve the amended agenda. Motion
carried.
Motion by John Patcle, seconded by Gary Northouse, to approve minutes of the meetings held
May 20 and June 5, 2019. Motion carried.
Grant County Extension and Youth & Agriculture Center business was presented.
Heather Moore, representing The Alzheimer’s & Dementia Alliance, requested a reduced rate for
the Alzheimer’s Walk fundraiser in September, 2019.
Motion by Mark Stead, seconded by John Patcle, to waive the fee for use of the Eckstein Exhibit
Hall on September 27 & 28, 2019 for the Alzheimer’s Walk fundraising event. Motion carried.
Agent reports were given by James Schneider, Donna Peterson, Charisse Orth, Amanda Patterson
and Bev Doll.
Paul Ohlrogge gave the Area Extension Director update. He shared handouts of the Guidelines on
the Educational Roles of County Extension Educators at County Fairs. Committee members were
given a handout covering the dissolution of WACEC and creation of WEXA.
Motion by John Patcle, seconded by Gary Northouse, to sign the Consent Resolution of the
Members of Associated County Extension Committees, Inc., covering the plan for dissolution of
WACEC. Motion carried.
Motion by Gary Northouse, seconded by John Patcle, to approve Extension vouchers. Motion
carried.
Amy Olson gave the grounds and maintenance and Youth & Agriculture Center report.
Donation benches have been put in place, landscaping worked on and ceiling in the Crops
Building repaired.
Amy Olson presented Fair and Fairgrounds business.
Pat Klug shared information regarding cooling of the kitchen in the Livestock Facility during fair
time.
Stephanie Moore spoke on behalf of her daughter, Sydney, who couldn’t be present at the
meeting, requesting leniency for the swine id deadline. Tim and Gail Pitzen, along with
daughters Carina and Ashley Pitzen, requested the same.
Motion by John Patcle, seconded by Mark Stead, to deny the late swine id requests. Motion
carried.
A contract has been signed with Badgerland Midways Carnival. Amy hopes to have the Mega
Passes by the end week.
Brochures and posters are done. Banners will be ready in the middle of July.
Motion by Mark Stead, seconded by Gary Northouse, to approve signed contracts with Maple
Street Day Care for the grandstand food stand, and Lancaster Sluggers for the grandstand beer
stand. Motion carried.
Lafayette County Speedway asked the committee to run the beer stand at the stock car races on
June 29. All profits will go toward the swine barn.
Discussion on the June 7 tractor pull was held.
The pre-fair meeting with superintendents and food/beer stand organizations will be held
Thursday, August 1, at 5:30 p.m.
Amy would like to advertise the Fair on a Lamar sign available by Kieler.
Discussion was held on repairs to the race track area. Amy will be getting quotes to put in the
2020 budget.
Discussion was held on moving the entertainment tent further south from the grandstand to
eliminate obstruction by the straps for access to the east side of the grandstand. Amy contacted
Bel-Aire and can get a smaller tent that is twin-polled at a higher cost.
Motion by Gary Northouse, seconded by John Patcle, to approve fairgrounds vouchers. Motion
carried.
Motion by Gary Northouse, seconded by Roger Guthrie, to approve the livestock claim in the
amount of $150 to the Grant County Humane Society and send on to the full county board for
approval. Motion carried.
Motion by Mark Stead, seconded by Gary Northouse, to adjourn. Motion carried.
The next regular scheduled meeting will be Monday, July15, at 9:00 a.m.
Respectfully submitted,
Mark Stead
Secretary
Lori Vesperman
Recording Secretary