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HomeMy WebLinkAboutLECminutes09-10-18GRANT COUNTY LAW ENFORCEMENT/EMERGENCY MANAGEMENT DISASTER SERVICES COMMITTEE MEETING GRANT COUNTY LAW ENFORCEMENT CENTER Lancaster, WI 53813 September 10, 2018 The Grant County Law Enforcement/Emergency Management Disaster Services Committee was called to order at 10:00 a.m. by Chairman Gary Ranum. The following members and personnel were present: LAW ENFORCEMENT/EMERGENCY MANAGEMENT DISASTER SERVICES COMMITTEE: John Beinborn, Ronald Coppernoll, Bob Keeney and Greg Fry. GUESTS: Sheriff Nate Dreckman; Chief Deputy Jack Johnson; Steve Braun, Emergency Management; Shane Drinkwater, Information Technology; Coroner Ron Sturmer and Kelly Bird, Recording Secretary. Kelly Bird verified the agenda had been posted at the County Clerk’s Office, Sheriff’s Office, Courthouse and on the county website. John Beinborn second by Greg Fry approved the agenda. Greg Fry second by Ron Coppernoll approved the minutes from the August 13 and 21 meetings. All above motions carried. There were no Public Forum items or participants. Coroner Ron Sturmer presented the 2019 budget with an overall decrease of 1.2%. Ron Coppernoll second by Greg Fry motioned to approve the budget to send on to the Executive Committee. Motion carried. Coroner Ron Sturmer presented the Financials and Invoices to the committee. John Beinborn second by Bob Keeney made a motion to approve the Financials and Invoices. Motion carried. Under Sheriff’s Briefing, the total calls for service for July were 3,089 with Grant County handling 1,331. There were 1,069 911 calls for the month of August and over 5,000 total calls. The jail population is 53 inmates, seven females and 46 males. Sheriff Dreckman received a written letter of apology from the juvenile who was responsible for calling in false information resulting in the Sheriff’s Office responding to a residence in February 2018. The annual Shop With A Cop Back to School event was able to help 33 kids buy school supplies. There was a double fatality involving a mother and son. The reason for the accident is unknown. Under Personnel Updates, Travis Klaas has been promoted to Jail Administrator. Detective Rick Place has been promoted to Detective Sergeant. Part-time Dispatcher Tyler Kirschbaum has been hired full- time. There are 40 applications for the Jailer positions that are vacant. Under New Facility, Sheriff Dreckman received bids for new facility furniture, fixtures and equipment needs. Tri-Com has the lowest bid for television service in the amount of $10,900.00. Charter and TDS cannot offer any service at the new facility. A bid for window treatments for the entire facility was received from Hermsen’s Ace Home Center in the amount of $13,100.00. A bid for Dispatch Consoles from Dick Buss & Associates came in at $87,481.80. The Office Furniture bid came in at $147,199.18 from Ebi. Fitness Room Equipment will be purchased from multiple vendors to save on cost and is estimated to be around $10,000.00. Communications Supervisor Chris Johll is still working on hard numbers for the cost and location of the tower for the new facility. Various bids have been received with estimated cost being $300,000. Sheriff Dreckman passed out a breakdown of items and costs for the jail. This bid came in at $43,667.00 The estimated cost to purchase new radio equipment is $373,000.00. The cost to move the Dispatch Center to the new facility is estimated to be $75,000.00. The 911 System move will cost around $20,000.00. A quote was received from Word System for the new Radio and Phone Recording System in the amount of $26,966.00. Lifeline provided a quote in the amount of $20,000.00 for the audio and visual equipment in the Training Room. Committee Chairman Gary Ranum toured the current Law Enforcement Center and determined that most of the furniture is not worth reusing in the new facility. Greg Fry second by John Beinborn made a motion to forward the estimated costs of furniture, fixtures and equipment needs for the New Facility to Epic to include in their presentation on September 18. Motion carried. The radio consult report was passed out to each committee member. Federal Engineering reviewed the radio consult report via phone. Short term and long term recommendations were reviewed. The report is informational at this point. Sheriff Dreckman will continue to consider the short term and long term recommendations as well as next steps that need to be taken and update the committee. Chief Deputy Jack Johnson would like to purchase a generator to replace the one that is currently at the Queen B Tower. Queen B waived monthly rental payments in return for the generator two years ago. The delay in purchasing is due to the fact that it was thought that one could have been purchased on the Government Surplus Website. Ron Coppernoll second by John Beinborn made a motion to spend up to $15,000.00 on a generator to replace the current one at the Queen B Tower. Motion carried. Information Technology Director Shane Drinkwater discussed the need to replace the Polycom equipment that is used at the Courthouse and Jail. The current equipment was purchased in 1999 and is not supported anymore. Greg Fry second Bob Keeney made a motion to spend up to $15,000.00 to purchase three units to use now and one additional unit to have as a spare and use the Communication Carryover money that is available. Motion carried. Sheriff Dreckman presented the 2019 Budget to the committee. Increases were made in wages with new positions being added for the New Facility. The overall increase is 7.1%. Ron Coppernoll second by Greg Fry motioned to approve the budget and send it on to the Executive Committee. Motion carried. Under Training, four employees will be attending the Zuercher Conference this week in South Dakota. This is for the Records Management System that is currently used at the Sheriff’s Office. Under Grants, the Mobile Field Force Grant was awarded in the amount of $7,500.00 to be used for training in crowd control. A grant from the Department of Transportation in the amount of $31,000.00 was awarded which is lower than the initial amount of $45,000.00. Captain Sheckles and Sgt. Bierman attended the Governor’s Conference and were picked to receive a grant in the amount of $2,500.00 for participating in previous highway safety events. Ron Coppernoll second by John Beinborn made a motion to accept the $2,500.00 grant that was received at the conference and send it to Full County Board. Motion carried. Under Maintenance, there are not current issues. The Sheriff’s Office Invoices and Financials were presented. Greg Fry second by John Beinborn made a motion to accept the Invoices and Financials. Motion carried. Under Emergency Management Director’s Report, Steve Braun provided pictures of the Swiftwater Rescue Team performing water rescues in Dane, Vernon and Crawford County. Around 150 rescues were done among the three counties. Assistance to Fire Fighter Grant awards were updated. The grant to assist the Village of Potosi with retention structures has run into some problems with the DNR notifying the village that the structures were not permitted. The Department of Transportation is responsible for this and the Village of Potosi may lose out on some grant money. Steve will update the committee. Steve presented the 2019 budget with an overall increase of 6% in Personnel Expenses. John Beinborn second by Greg Fry made a motion to approve the budget and send it on to the Executive Committee. Motion carried. Emergency Management’s Invoices and Financials were presented. Greg Fry second by John Beinborn made a motion to approve the Financials and Invoices. Motion carried. The committee did an update/inspection tour of the Law Enforcement/Emergency Management portion of the new facility following the conclusion of other official business. Ron Coppernoll second by John Beinborn made a motion to adjourn to October 8, 2018 at 10:00 a.m. Motion carried. Respectfully Submitted, Ron Coppernoll, Secretary Kelly Bird, Recording Secretary