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HomeMy WebLinkAboutFinance Minutes 2009 09 22_approved (2) FINANCE/EXECUTIVE COMMITTEE September 22, 2009 The Finance/Executive Committee of the Grant County Board of Supervisors met on Tuesday, September 22, 2009 at 9:00 a.m. in Room 266 of the Administration Building, Lancaster, WI, pursuant to the adjournment of the August 18, 2009 meeting. The meeting was called to order by Chair Mark Stead. Members present were John Patcle, Stephen Adrian, Eugene Bartels, Robert Keeney, Hans Kostrau, and Lynn Moris. John Patcle, seconded by Hans Kostrau, moved that the meeting is in compliance with the open meeting law. Motion carried. Stephen Adrian, seconded by Eugene Bartels, moved to approve the agenda. Motion carried. Lynn Moris, seconded by Stephen Adrian, moved to approve the minutes of the August 11 and August 18, 2009 meetings as corrected. Motion carried. Chair Mark Stead read the letter received from Jody Bartels, Register in Probate, thanking the committee for approving the renovation of part of the office. Louise Ketterer presented the Treasurer’s Report. There has been no change in the status of the Ellenboro Store property. John Patcle, seconded by Stephen Adrian, moved to accept the Treasurer’s Report. Motion carried. Nancy Scott presented the Revenue/Expenditure Report. Eugene Bartels, seconded by Robert Keeney, moved to accept the report. Motion carried. Louise Ketterer presented the option of changing to a two-year rotation for banks rather than switching every year due to the work involved. The next bank on the schedule is Clare Bank which will guarantee 1% interest on the full balance. Community First currently guarantees 1% on the sweep, but not on the minimum balance. Hans Kostrau, seconded by Lynn Moris, moved to change to Clare Bank for 2010 and implement a two-year rotation, provided Clare Bank will guarantee 1% on the full balance for two years. Motion carried. Corporation Counsel JoAnn Millhouse recommended amending the “Ordinance Setting Charges for Public Records Request” to allow the county to charge for the cost of labor to produce the records if that labor cost exceeds fifty dollars. Stephen Adrian, seconded by Eugene Bartels, moved to recommend the amended ordinance to the County Board with the rate in part six changed to $15.00 per hour. Steve Braun, Emergency Management Director, requested funding for the remainder of the $14,000 matching funds for the radio grant. The grant application was approved last year with $7,177 levied to cover part of the match and the source for the balance to be determined this year. Lynn Moris, seconded by Stephen Adrian, moved to approve funding the remainder of the match from the general fund. Motion carried. Robert Keeney requested to discuss the change in county board compensation in light of the request to the unions for concessions. After discussion, Hans Kostrau, seconded by Lynn Moris, moved to request the Public Property recommend further discussion to the County Board. Motion carried. Finance/Executive Committee September 22, 2009 2 Dave Lambert, Highway Commissioner, requested approval to transfer undesignated highway reserve funds to the following accounts as recommended by the highway committee: Equipment acquisition $240,000.00 County winter maintenance $212,180.62 County road construction $380,000.00 Stephen Adrian, seconded by John Patcle, moved to approve the transfer. Motion carried. Nancy Scott requested the transfer of $2,369 from the general fund to the fair carryover as the county had previously agreed to fund the 2009 storm sewer charges from the general fund and that amount was omitted from their carryover. Robert Keeney, seconded by Stephen Adrian, moved to approve the transfer. Motion carried. The committee reviewed the proposed budgets from each department. Lynn Moris, seconded by Stephen Adrian, moved to recommend to Public Property that the county offer health insurance to the County Board Chair. Motion carried. The following changes were made to the budget requests: 1) Add $4,800 to county board mileage to more accurately budget for those costs, 2) Remove $1,000 in unemployment from the Youth and Ag budget as that line item has not been used for the past few years 3) Allow the Sheriff’s department to carryover $70,000 in anticipated 2009 under spending for out-of-county prisoners and $60,000 in fuel savings to offset the requested 2010 increase With the above changes and the use of $230,000 in sales tax carryover, the county needs $356,451 to fund the 2010 budget requests, plus an estimated $105,000 additional if non- represented staff receive the same wage increase as represented staff. John Patcle, seconded by Hans Kostrau, moved to schedule a special meeting at 4:00 p.m. on October 6 to further discuss the budget after all unions have had an opportunity to meet. Nancy Scott reported that she attended the Wisconsin Government Finance Officers Association fall conference in Oconomowoc at a cost of $75 plus mileage. Paul Thares discussed a grant proposal for a multi-county clean sweep program. No action was taken at this time. John Patcle, seconded by Robert Keeney, moved to adjourn to closed session pursuant to Wisconsin Statutes 19.85 (1) (g) for the Corporation Counsel to discuss litigation. Motion carried by unanimous roll call vote. Eugene Bartels, seconded by Hans Kostrau, moved to return to open session. Motion carried. John Patcle, seconded by Lynn Moris, moved to adjourn to October 6, 2009 at 4:00 p.m. Motion carried.