HomeMy WebLinkAboutFinance Minutes 2009 11 03_approvedFINANCE/EXECUTIVE COMMITTEE
November 3, 2009
The Finance/Executive Committee of the Grant County Board of Supervisors met on Tuesday,
November 3, 2009 at 1:00 p.m. in Room 266 of the Administration Building, Lancaster, WI,
pursuant to the adjournment of the October 20, 2009 meeting.
The meeting was called to order by Chair Mark Stead. Members present were John Patcle,
Stephen Adrian, Eugene Bartels, Robert Keeney, Hans Kostrau, and Lynn Moris.
Eugene Bartels, seconded by Hans Kostrau, moved that the meeting is in compliance with the
open meeting law. Motion carried.
Lynn Moris, seconded by Stephen Adrian, moved to approve the agenda. Motion carried.
Robert Keeney, seconded by Eugene Bartels, moved to approve the minutes of the October 6,
October 13, and October 20, 2009 meetings with the correction of the meeting time to 8:30 a.m.
in the October 20 minutes. Motion carried.
Louise Ketterer presented the September and October Treasurer’s Reports. She also shared an
e-mail from the Department of Natural Resources indicating a recommendation to close the site
will likely be made to the DNR regional closure committee in November or December if the
latest rounds of tests do not show any elevation in contaminants. The county would then be able
to take title to the property. John Patcle, seconded by Hans Kostrau, moved to approve the
Treasurer’s Reports. Motion carried.
Nancy Scott reviewed the information from Robert W. Baird and Co. regarding proposed
refunding of the administration building bonds at a lower interest rate. A representative will
present the proposal to the full County Board in December.
Nancy Scott and Louise Ketterer proposed revisions to the Grant Applications Policy that will
require departments to submit a one page summary form for grant applications and a copy of the
award letter when received rather than the full grant application as required in the current
version. Hans Kostrau, seconded by Robert Keeney, moved to recommend the revisions to the
County Board. Motion carried.
Eugene Bartels, seconded by Lynn Moris moved to approve the “Resolution Regarding the
Designation of a Depository” designating Clare Bank, Platteville as the public depository for the
county. Motion carried. Clare Bank has guaranteed 1% on the full balance for two years as
required in the September 22 motion to change to a two-year rotation of banks.
Hans Kostrau, seconded by Stephen Adrian, moved to approve the “Resolution Authorizing the
County Treasurer to Settle in Full for General Taxes, Special Charges, and Special Assessments
for the Year 2009.” Motion carried.
Nancy Scott presented the changes to the proposed 2010 budget previously approved by the
committee. The changes resulted from the use of more fund balance by Unified Community
Services and the determination of the final local bridge aid amounts. Lynn Moris, seconded by
Hans Kostrau, moved to recommend the proposed budget to the County Board. Motion carried.
Finance/Executive Committee
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Stephen Adrian, seconded by Robert Keeney, moved to approve the “General Tax Levy
Resolution” in the amount of $10,334,802. Motion carried. The local bridge aid levy is not
included in this amount as it is a separate resolution from the highway department.
Motion by Hans Kostrau, seconded by Lynn Moris, to authorize the Finance Director to carry
over four days of unused vacation. Motion carried.
Nancy Scott reviewed the October Revenue and Expenditure Report. Motion by Eugene Bartels,
seconded by Hans Kostrau, to approve the Revenue and Expenditure Report. Motion carried.
Nancy updated the committee on the status of the Springbrook highway software implementation
in Juneau County and the proposed demo of the financial and payroll modules to department
heads, requesting input from the committee on direction. The topic will be placed on the
December agenda.
Hans Kostrau, seconded by Stephen Adrian, moved to adjourn to December 8, 2009 at 9:00 a.m.
Motion carried.