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HomeMy WebLinkAboutFinance Minutes 2009 12 08_approvedFINANCE/EXECUTIVE COMMITTEE December 8, 2009 The Finance/Executive Committee of the Grant County Board of Supervisors met on Tuesday, December 8, 2009 at 9:00 a.m. in Room 266 of the Administration Building, Lancaster, WI, pursuant to the adjournment of the November 3, 2009 meeting. The meeting was called to order by Vice-Chair Stephen Adrian. Members present were John Patcle, Robert Keeney, Hans Kostrau, and Lynn Moris. Mark Stead and Eugene Bartels asked to be excused. Therefore a quorum was present. John Patcle, seconded by Hans Kostrau, moved that the meeting is in compliance with the open meeting law. Motion carried. Robert Keeney, seconded by Lynn Moris, moved to approve the agenda. Motion carried. Hans Kostrau, seconded by John Patcle, moved to approve the minutes of the November 3, 2009 meeting. Motion carried. Louise Ketterer presented the Treasurer’s Report. John Patcle, seconded by Hans Kostrau, moved to accept the Treasurer’s Report. Motion carried. Robert Keeney, seconded by Lynn Moris, moved to change the December 25, 2009 payroll date to December 23, 2009. Motion carried. Child Support Administrator Verda Nemo requested authorization for the Corporation Counsel’s part-time Legal Assistant to work as an Office Assistant one hour per month to allow the department in-service meetings. The increased hours will not affect the employee’s eligibility for benefits and the cost to the county will be less than $5.00 per month. Hans Kostrau, seconded by Robert Keeney, moved to approve the request for approximately one hour per month as long as the Corporation Counsel does not object. Motion carried. Verda explained to the Committee that Child Support is required to keep a record of all family court cases in Grant County but in 2010 will only receive funding for services cases, known as IV-D cases. Approximately 14% of the department’s caseload are non IV-D cases. The maximum loss in funding would be $14,000. Alternatives for funding these cases are: 1) Mail outreach letters to those cases offering services. If an application is signed, the case would then become eligible for funding. 2) Adopt a county ordinance assessing a fee for each income withholding processed by Child Support. Clients would have the option of signing an application for services instead. Child Support plans to start with the outreach program to see if it is effective. Register of Deeds Marilyn Pierce requested authorization to refill the Deputy Assistant position that will be vacant January 8 due to a retirement. Hans Kostrau, seconded by Lynn Moris, moved to approve the request. Motion carried. John Patcle, seconded by Lynn Moris, moved to recommend to the County Board a wage increase for non-represented employees of 2% on January 1 and 1% on July 1, 2010. The estimated cost of $73,553 is in the 2010 budget. Motion carried. Finance/Executive Committee 2 Neal Blackburn and Mike Fernette were present from Unified Community Services to discuss the Intensive Supervision Program (ISP). Robert Keeney, seconded by Hans Kostrau, moved to recommend to the County Board the transfer of $25,000 from the general fund to fund the 2010 ISP costs with the general fund to be reimbursed at the end of the year from any savings in out- of-county prisoner costs. Motion carried. Hans Kostrau, seconded by Lynn Moris, moved to recommend approval of the “Resolution Authorizing the Issuance and Sale of $1,595,000 General Obligation Refunding Bonds.” Motion carried. The Committee discussed the timing and options for replacing the AS/400 or purchasing new software. A decision will likely need to be made by March or April to have the new hardware or software in place by the end of 2010. A demonstration of the Springbrook software for department heads and/or staff will be arranged for January. The Committee requested the involvement of the Information Technology Director. The topic will be placed on the agenda again for the February meeting. Nancy Scott presented the Revenue/Expenditure Reports and the Finance Director’s Report. John Patcle, seconded by Hans Kostrau, moved to adjourn to closed session pursuant to Wisconsin Statutes 19.85(1)(g) for Corporation Counsel to discuss litigation. The roll call vote was unanimous. Lynn Moris, seconded by Hans Kostrau, moved to return to open session. Motion carried. Hans Kostrau, seconded by Robert Keeney, moved to adjourn to Friday, January 15, 2010 at 9:00 a.m. Motion carried.