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HomeMy WebLinkAboutPark Feb. 19, 20131 PARK COMMITTEE MINUTES February 19, 2013 The Park Committee of the Grant County Supervisors met on February 19, 2013 at 12:30 p.m. in Room 266 on second floor of the Administration Building, Lancaster, WI, pursuant to the last meeting of September 18, 2012. Robert Scallon, Vice Chair called the meeting to order. Verification was made by the County Clerk, Linda K. Gebhard that the meeting was in compliance with the open meeting law, published in the Herald Independent, posted in two places and on the county website. Members present: Robert Scallon, Donald Splinter, Dale Hood, Gary Ranum and Roger Guthrie. Also present were Larry Wolf, County Board Chair, Randy Hamann and Richard Wilkinson, River Access Employee, Bill Biefer, and Todd Johnson, Extension Comm. Resource Agent. Election of Officiers: Larry Wolf opened the nominations for the Chair position on the Parks Committee. Don Splinter nominated Robert Scallon, seconded by Gary Ranum. Roger Guthrie made a motion to accept the nomination and cast a unanimous ballot. Motion carried. Robert Scallon will be the Chair for the Parks Committee. Robert Scallon opened the nominations for the Vice Chair position. Roger Guthrie made a motion to nominate Don Splinter, seconded by Gary Ranum to close nominations. Motion carried. Don Splinter will be the Vice Chair for the Parks Committee. Robert Scallon opened the nominations for the Secretary position. Robert Scallon made a motion to nominate Gary Ranum, Roger Guthrie made a motion to close nominations and cast a unanimous ballot. Motion carried, Gary Ranum will fill the Secretary position. Agenda: Don Splinter, seconded by Roger Guthrie, made a motion to approve the agenda. Motion carried. Minutes: Roger Guthrie, seconded by Dale Hood, made a motion to approve the minutes of September 18, 2012. Motion carried. Dumpster at O’Leary Boat Landing: Roger Guthrie, seconded by Dale Hood, made a motion to pay for half of the bill from Faherty Incorporated for 2012 that the County is responsible for in the amount of $340.50. Upon payment to the Town of Jamestown for this amount, the County Clerk will send a letter informing the Town of Jamestown Chairman that the County will not enter into an agreement for the 2013 season to pay half of the cost for a dumpster for O’Leary Boat Landing. The County will only be responsible to dispose of the garbage left in the garbage cans place at the boat landing by the County. Motion carried. Removal of Buoy at O’Leary Boat Landing: Don Splinter, seconded by Dale Hood made a motion to continue to have Tanner Jansen remove and replace the Buoys at the O’Leary Lake Boat Ramp Area on the Mississippi River for a cost of $100.00. Motion carried. Overview of Launch Permits for the 2013 Boating Season: Linda Gebhard, Count Clerk gave the committee an update on the launch fees for the season of 2012. The total money collected for the 2 passes was $1,421.00. The Bagley Motel will not be selling the permits in 2013. Some of the vendors stated that the only permits they would sell are the Annual Permits for $20.00; they would rather not sell the daily passes. The committee agreed that would work better for the 2013 Season. The vendors will only sell the $20.00 Annual Permits; the Dailey Permits will only be available for sale at the boat landings in the metal boxes. The committee has decided to extend the sale of the permits to include O’Leary Boat Landing and Glen Haven Boat Landing along with the Wyalusing Boat Landing. Don Splinter will contact businesses in the O’Leary Boat Landing area for possible places to sell the permits. Roger Guthrie will check in the Glen Haven area for places to sell the permits. Linda Gebhard, Clerk informed the committee that Chad Breuer has taken a job at Wyalusing Park and Stonefield as a Park Security Officer and has stated he will sell the permits for the County. The committee discussed giving the vendors a percentage of the sales for their time. Dale Hood, seconded by Gary Ranum made a motion to reimburse the vendors 10% of the total cost of the Annual Permit, amount being $2.00 for each permit sold. Motion carried. Boat Launch permit policy and Regulations: Linda Gebhard, County Clerk submitted to the committee an agreement that will be given to the vendor so they know what their responsibility is in selling the permits for the County. Policy and Procedure for selling Boat Launch Permits for Grant County: 1. Each Seasonal Launch Permit costs $20.00 each. 2. Each Permit will have a Series Number printed on the bottom of the permit. 3. The County will furnish the Vendor with a notebook. When selling a permit, in the notebook; please list the Series Number of the permit along with the persons name, address, telephone number and driver’s license number. (This serves as a log in case Law Enforcement would need to contact a person who has purchased a permit.) 4. The Vendor will receive ______% for each permit they sell. 5. At the end of the boating season; the Vendor is asked to send a check payable to the Grant County Clerk’s Office, Linda K. Gebhard, 111 South Jefferson Street, Lancaster, WI 53813 for Grant County’s portion of the money received for sale of the permits. The Vendor shall keep the ______% portion due them for selling the Launch Permits on behalf of Grant County. Vendor Information: ___________________________________________________________________________ Name of Establishment ___________________________________________________________________________ Address and Phone Number ___________________________________________________________________________ Phone Number _____________________________________________________, Date ________________ Signature of Vendor _____________________________________________________, Date _________________ Signature of Park Committee Chair Person Grant County Thanks you for your assistance with selling the Launch Permits in your area. The committee gave their approval for this agreement to be sent to the vendors. Status on Boscobel Landing Well: Linda Gebhard, County Clerk stated that the well had not been capped by Oman’s Plumbing, Jerry Vial to date. Mr. Vial has been contacted by the River Access employees and 3 by the County Clerk as to when he plans to complete the process of capping the well. The committee has submitted a cost sharing agreement to the Grant County Land Conservation and has named Oman’s plumbing to finish the work. Bob Scallon will contact Mr. Vial to see if the well will be capped and when. If he no longer wants to complete this service for the County, we will have to find a different company to compete this task. Bob Scallon will report back to the County Clerk with any information he can receive regarding this issue. Quotes for seal Coating from Highway Department: The following quotes were submitted to the committee for the seal coating: Glen Haven Boat Landing $2,598.99 Seal Coating Wyalusing Boat Landing $533.39 Clean of old parking lot Wyalusing Boat Landing $8,190.48 Seal Coating Status on Don Orr Services for River Access: Randy Hamann and Richard Wilkinson stated that Mr. Orr has not made the commitment to sell his business to date; at this time we will continue to contact him to help in the maintenance of the Wyalusing Boat Landing, installing the dock and general upkeep of sandbar. Wyalusing Boat Landing: Larry Austin submitted a letter to the committee on the current status of the Wyalusing Boat Landing as follows: 1. Larry Austin contracted VW Docks (suppler of the docks) and Rule Construction (contractor). He requested calculations for buoyancy be submitted to him or Greg Huza. No calculations were submitted, in lieu of this; Scott Chambers, owner of VW Docks sent Larry an email warranting the floating dock will be level when the pivot dock is connected to it. 2. Also, Larry expressed to VW Docks our concerns about a hinge at the concrete abutment. If the pivot ramp is hinged at the abutment, there will be binding at that location. Scott indicated that the anchor bolts would probably be snapped off. Rule Construction did move the floats on the pivot ramps, which were near the concrete abutment to the end where the pivot dock is connected to the floating dock. 3. Breeched wing dam: Larry contacted the Army Corps of Engineers regarding possible repair to the wing dam. Dan Cottrel, Engineer for the Corps, indicated that in five years, they have only repaired three wing dams. However, they would do a hydrographic survey of the area and run a computer analysis model to see what effects repairing the wing dam would have on the navigation channel. This will be done with no charge to the county. 4. Larry talked to Kathleen Wolski of the DNR Grant Program regarding the possibility of having the wing dam repaired by the county. As he understands it; the grant has approximately $20,000 appropriated which was not used. Three things will need to be approved: a) Another extension of time/DNR (Larry got an email from her indicating the grant could be amended for “time and scope” changes) b) Change order to the contract with Rule Construction c) Permit for wing dam repairs: A permit to do repairs to the wing dam would be required from the Army Corps. Larry has talked to the permitting department at the Army Corps. This permit application would take approximately two months to review. After discussion; a recommendation was made by the committee to have Larry Austin contact the Corp. of Engineers to have them conduct the hydrographic survey of the area at the Wyalusing Boat Landing; at no charge to the County. Once the results come back to the committee, they will discuss further plans on how to spend the money left in the grant. The grant money can only be used for new 4 construction; it can not be used for maintenance. A motion was made by Donald Splinter, seconded by Gary Ranum to authorized Todd Johnson, Extension Comm. Resource Agent to contact Kathleen Wolski, DNR Grant Program and start the process to apply for an extension of the grant for the Wyalusing Boat Landing. Motion carried. Gary Ranum brought up the possibility of looking into applying for FEMA money if there should ever be a flood in the future as was in 2011. This may help to buffer some of the expense of the Wyalusing Boat Landing in the future. Boscobel Boat Landing: Robert Scallon updated the committee on the work that had been competed at this boat landing. Dave Lambert, Grant County Highway Commissioner was present to explain to the committee what had been done. Because the water had become so low at this boat landing the ramp had to be extended and a better concrete pad has been installed under the ramp to hold it more secure. Steve Steiner was brought in to help the Grant County Highway do this work. The signage at the boat landing was also updated to make the landing more efficient for parking. Other Boat Landing Business: The committee decided that the seasonal workers for River Access should start back to work around the end of April 2013, this will depend on the water levels and the type of spring we have. Adjournment: Roger Guthrie, seconded by Dale Hood made a motion to adjourn the meeting pursuant to the call of the chair. Motion carried.