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HomeMy WebLinkAboutPub PRop Mar 24, 2010 PUBLIC PROPERTY COMMITTEE MEETING MARCH 24, 2010 The Public Property Committee of the Grant County Board of Supervisors met in the Grant County Administration Building, Room 266, Lancaster, WI, Wednesday, March 24, 2010 at 9:00 a.m. pursuant to the adjournment of the February 24, 2010 meeting. The meeting was called to order by Chair Dwight Nelson. John Patcle, seconded by Stephen Adrian, moved that the meeting was in compliance with the open meeting law. Motion carried. The roll was taken and a quorum was present. The following committee members were present: Dwight Nelson, Linda S. Adrian, Stephen Adrian, Patrick Schroeder, John Beinborn, Maynard Behncke and John Patcle, County Board Chair. John Beinborn, seconded by Linda S. Adrian, made a motion to approve the agenda. Motion carried. Patrick Schroeder, seconded by Stephen Adrian, made a motion to approve the minutes. Motion carried. Correspondence: John Patcle received a letter from Trident Insurance Company indicating their interest in submitting bids when the county is ready to go out for bids for the insurances. Chamber of Commerce Request: Angie Day, Executive Director, was present to ask the committee’s permission to use the Courthouse Lawn for the “Night on the Square” on July 15, 2010. Linda S. Adrian, seconded by Patrick Schroeder, made a motion to approve the Lancaster Chamber of Commerce request to use the Courthouse Lawn on July 15, 2010. Motion carried. Fish Fusion request: Pastor Dave Froemming, Christ Lutheran Church in Lancaster, asked permission from the committee to use the Courthouse Lawn on the Madison Street side to host a Christian Band called Fish Fusion on June 23, 2010 at 6:00 p.m. to 8:00 p.m. and sell root beer floats. The proceeds will go to the youth group sponsored by the Thrivent Financial Lutherans for Grant County. Stephen Adrian, seconded by John Beinborn, made a motion to approve the request. Motion carried. Insurance: Marty Molloy, A.J. Gallagher & Company, reported that every thing looks good; Grant County has done a good job on reporting the claims on time and follow up is good. Randy Peterson, Tricor Insurance, also reported that all looks good in the insurance claims for Grant County. Courthouse Maintenance: Mark Udelhofen reported that the carpet in the Clerk of Court office was completed. The job went very smooth and looks very nice. Mark told the committee that on the job, Wisconsin Woodworks used 6 foot skids that worked very well and asked if he could purchase some for the Courthouse and Administration building. A set of skids would cost around $55.90. Pat Schroeder, seconded by Linda S. Adrian, made a motion to approve the purchase of the skids. Motion carried. Mark had received a letter from the Corporation Counsel about leaks in her ceiling. Mark replaced the ceiling tile and checked for leaks and found none at this time, probably was the result of old leaks. Klaas Construction LLC gave Mark a bid for $2500 to put a sidewalk in from the Courthouse to parking lot on the east side of the building. Pat Schroeder, seconded by John Beinborn, made a motion to go ahead with the project to put the sidewalk in and pay it out of the Misc. Building Account. Motion carried with one nay. Administration Building Maintenance: Bryan Martens reported that the loan closet was done and operational. The work went well. John Patcle stated that Bryan had helped re-arrange the County Board Room, rebuilding an old desk, to fit the new 17 member board in two rows instead of three. Bryan had asked if he could purchase the old shredder in the Courthouse, it was decided to keep the shredder at this time. The clerk, Linda Gebhard, requested permission to pre-pay the Lawn Care billing from Spring Green Lawn Care. The committee agreed to have this prepaid to save the county 4% of the original billing. Elevators: The committee discussed the elevators in the county. It was decided to have the clerk, Linda Gebhard, compile the information on when the contracts expire and when they could all be renewed and/or combined. Focus On Energy: Jennifer Everhart will begin the energy walk through audits on April 8 and 9. History Books: Because of the cost, it was decided to not go forward with history books for the County Anniversary at this time. 52 Building and Farm: After discussion and short recess; the committee stated the following recommendations to pass along to the new 17 member Board of Supervisors.  The committee made a recommendation that while the board was in re-organization, the 52 Building and Farm should remain under Orchard Manor, but the new board should look into the possibility of assigning Orchard Manor to work with the Finance Committee to look into creating a Maintenance Account or Revolving Loan Account using excess revenue generated from the Farm to benefit all the county departments for maintenance projects in the future. It was suggested that in the year 2012 the Administration Building would be paid off and there would be the possibility of using that money to help establish a Maintenance Account for the County.  The committee made a recommendation to institute a way to better illustrate the “true costs” that the 52 Building is costing the County. Rental Property: No further discussion at this time. Youth and Ag Building Roof: Stephen Adrian reported that Delta 3 will be handling the bidding process and checking the credentials of the bidders. Focus on Energy findings may enter into this to some extent. County Vehicle: John Patcle made a suggestion that one of the used vehicles the County would be disposing of could possibly be used as a County vehicle to attend out of county meetings. No action taken at this time. Adjournment: Linda S. Adrian, seconded by Patrick Schroeder, made a motion to adjourn the meeting sine die. Motion carried. The next meeting will be held on April 28, 2010 at 9:00 a.m.