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HomeMy WebLinkAboutPub Prop Feb. 22, 2012PUBLIC PROPERTY/TECHNOLOGY COMMITTEE MINUTES February 22, 2012 The Public Property/Technology Committee of the Grant County Board of Supervisors met in the Grant County Administration Building, Lancaster, WI Room 266 on February 22, 2012 at 9:00 a.m. pursuant to the adjournment of the December 15, 2011 meeting. The meeting was called to order by Chair Larry Wolf. The County Clerk verified that the meeting was in compliance with the open meeting law posted in two places, published in the Lancaster Herald Independent, published on the County Web Site. The following committee members were present: Larry Wolf, John Beinborn, Lester Jantzen, Vern Lewison, Carol Beals and Don Splinter. John Patcle, County Board Chair was also present. Dwight Nelson was excused. John Beinborn, seconded by Don Splinter, made a motion to approve the agenda as presented. Motion carried. Vern Lewison, seconded by Carol Beals, made a motion to approve the December 15, 2011 minutes. Motion carried. Correspondence: None Sandy Leibfried was present to ask the committee if the Foundation for Grant Regional Health Center could utilize the Courthouse for a fund raiser for their group. They would like to hold a wine/beer and cheese tasting event preceding the local Play that will be presented in Lancaster on April 20, 2012. The committee questioned the alcohol on County Property, Randy Peterson, TRICOR was on hand to explain that it would be fall under a third party coverage; they are not selling the alcohol for a profit on County Property. There were some liability questions, again Randy Peterson; TRICOR addressed those issues for the committee. Don Splinter, seconded by Lester Jantzen, made a motion to temporarily approve the Foundation for Grant Regional Health Center’s request to use the first floor of the Courthouse on April 20, 2012. Motion carried. Sandy was asked to come back to the March Public Property Meeting with more structured plans as to how much space the Foundation would need to accommodate their fund raiser and bring back any other pertinent information regarding the fund raiser. Grant County Clerk, Linda K. Gebhard, representing the Lancaster Jaycees; asked if they could use the Courthouse Lawn on March 31, 2012, Saturday for their Annual Easter Egg Hunt for Lancaster. Vern Lewison, seconded by Lester Jantzen, made a motion to approve this request. Motion approved unanimously. The County Clerk will notify Tammy Wagner of the approval. Maintenance Report: John Patcle, Count y Board Chair was present to update the committee on the Maintenance Department. At this time there is no Facilities Manager. John will supervise the current Maintenance workers of the Courthouse, Administration Building, and Youth and Ag Building. The Sheriff’s Department will supervise the Sheriff Maintenance workers. Insurance: Marty Malloy, A.J. Gallagher & Company, stated that all was going well, nothing alarming to be worried about. Marty did not have anything new to bring before the committee. Randy Peterson, TRICOR, stated that he was looking into Collision Insurance through TRICOR. He will need some additional information regarding the Self Insured account for the County. The County Clerk will work with Randy on the information that he will need to quote this insurance for Grant County. Randy had nothing further to report, all claims looked good. Brent Strake, TRICOR, reported that they will continue to hold educational meetings for the employees on the HRA and how it works. To date, there have been no major issues that are why Brent would like to keep the trainings going so the questions can be answered as we go. IT Interns: Jeff Anderson, Information Services Manager, introduced his two new interns. Chris Douglas from Darlington, and Josh Berry originally from Portage, WI. They have been working with Grant County’s IT Department the past few weeks, all is going well. Register of Deeds images are now all out on the web, no problems have been encounter so far. The software is being utilized by local Attorneys, Real Estate Agents and Assessors. Adjournment: Carol Beals, seconded by John Beinborn, made a motion to adjourn the meeting pursuant to the next meeting on March 28, 2012 at 9:00a.m. Motion carried.