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HomeMy WebLinkAboutPub Prop April 24, 20131 PUBLIC PROPERTY/TECHNOLOGY COMMITTEE MINUTES April 24, 2013 The Public Property/Technology Committee of the Grant County Board of Supervisors met in the Grant County Administration Building, Lancaster, WI Room 266 on April 24, 2013 at 9:00 a.m. pursuant to the adjournment of the March 27, 2013 meeting. The meeting was called to order by Chair Vincent Loeffelholz. The County Clerk, Linda K. Gebhard verified that the meeting was in compliance with the open meeting law posted in two places, published in the Lancaster Herald Independent and published on the County Web Site. The following committee members were present: Lester Jantzen, Don Splinter, Robert Keeney, Vincent Loeffelholz, and Vern Lewison. Larry Wolf, County Board Chair was also present. Agenda: Vern Lewison, seconded by Lester Jantzen made a motion to approve the agenda. Motion carried. Minutes: Robert Keeney, seconded by Vern Lewison, made a motion to approve the minutes as written of March 27, 2013. Motion carried. Correspondence: Linda Gebhard, County Clerk, informed the committee that Rochelle Williams, Grant Regional Health Center had called the County Clerk’s office asking for permission to use the courthouse lawn on the east side for a gathering event to celebrate teams’ participation in their 10 week wellness challenge. Vince Loeffelholz was contacted by the County Clerk for permission because this event would take place before the next Public Property Committee meeting. The request was granted. County Building Signage: The committee discussed the no carry weapon signs for all county owned buildings. The County Clerk, Linda Gebhard had compiled the number of signs that were needed for the county buildings but during the discussion it was noted that the Highway Department would need more signs for their buildings located throughout the County such as the salt and storage sheds. The cost of metal and cling on signs would be $995.00 but this would not include the additional signs needed for the Highway. Wolf’s Grantland Graphic quoted a price of $5.00 per cling on sign and $12.75 per metal sign. Because the signs include all the Departments of Grant County; some departments needing many signs some needed only a few, the cost should be paid for out of the Capital Projects Fund. Robert Keeney, seconded by Lester Jantzen, made a motion to take the No Weapons Sign issue to the Executive Committee for their approval to pay for this out of the Capital Projects Fund. The amount of $995.00 would be subject to change depending on the added number of signs needed. Motion carried. Note: During discussion with Randy Peterson, TRICOR; he stated that clients of Travelers Insurance could be eligible to receive free signs through their company. The signs would be made of hard poster board but could possible work for the purpose of the No Weapon Signs for the county. Randy would check into this possibility. Maintenance: Terry Clark, Administration Building maintenance informed the committee that Schmidt Electrical Construction LLC had submitted a quote for an annual maintenance contract for the generator. The maintenance would include change the oil, oil filter, and air filter and perform a 20 point checklist. (Additional repairs may be required will be above and beyond this service agreement. No additional repairs will be performed without approval). 2 Don Splinter, seconded by Vern Lewison, made a motion to approve this Maintenance Agreement quote for the annual check up on the Administration Building generator. Motion carried. Terry gave the committee an update on the water leaks in the basement of the Administration Building. Terry has sealed the cracks in the basement walls were he can get to. There is still a crack in the County Clerk’s storage room that needs to be sealed; some shelving may have to be moved. Linda Gebhard, County Clerk informed the committee that Warren Henrick had contacted the County to inquire if we needed is services to paint the flag pole again. Warren is from Spokane, Washington and has a business traveling the state painting flag poles. He had painted our flag pole in August 16, 2006, and has inquired if we would like him to paint it again this year. After discussion, the committee decided to hold this issue until the May committee meeting for further review. Insurance: Marty Malloy, A.J. Gallagher and Company, stated that every thing looks good, no late claims reported, no loss of time claims at this time. He stated that the new rates would be out in October, he is anticipating less then 5% increase. Randy Peterson, TRICOR, stated that every thing looks good also. There are a few open claims but nothing outstanding. Brent Straka, TRICOR, stated that there are still many unknowns in the Health Care Reform that they are still going through. The HRA rollovers are completed and everything seems to be on target. Because Obama Care he feels the rates will increase but does not now to what extent at this time. This situation has put all insurance recipients in the same level, once you could streamline a policy to fit the person, now all policies have to have the same coverage. Brent stated that he sees a bigger chance for Insurance Companies consolidating in the future. Fair Wireless: Jeff Anderson, Information Technology Director, updated the committee on researching a wireless system at the fair grounds. Jeff stated that a whole new wireless system could cost up to $20,000, but there are other options. Jeff presented two options that he has been working on: Option 1—TDS would turn on the DSL capability for the Sale Barn, Crops Building, and the Eckstein Building, free installation. They would turn on this service, as needed, and waving any fees. The cost would be $59.00 per month per building when in use. Antenna(s) possible cost $85.00 per antenna, could be installed, to extend the signal outside the buildings, the IT Department will have to test outside the buildings to see how far the signal would reach. Option 2—to install directional antenna(s) possible cost $85.00 per antenna, on the outside of the buildings to obtain connecting signals between buildings using wireless access points. These would use the existing DSL service of the Extension Office, which costs $59.00 per month. Total cost of the option would depend on how many antennas and access points would have to be installed. No action was taken on this issue; the committee would like Jeff to further review the issue. 2014 Desktop Upgrade: As stated at the last committee meeting, Windows XP will no longer be upgraded by Microsoft. Jeff reiterated that the county will have 140 computers that this will affect. He stated that this updating process will have to happen over the next year, and licensing will not be inexpensive to upgrade. Jeff will be looking at Virtualization for the desktops to remedy some of this issue. Jeff has been working on the proper licensing needed to utilize this process. He feels this could be very cost effective for the County verses purchasing all now computers. IT is also looking into 3 installing Citrix as another solution. Citrix is built especially to work on systems with low bandwidth, which could also remedy some of the slow access and disconnecting issue when the microwave goes down. A SAN (Storage Area Network) may need to be purchased and Jeff did not see this as a big issue, but warned they are costly. More discussion took place on thin clients, which Jeff stated could be a possible future reality. VDI (Virtual Desktop Infrastructure) systems were discussed; these systems would work well for the employees who have the capability of working at home but it would not be useful for the Law Enforcement squad cars or the Health Department nurse laptops when these devices are out of cell signal range. Jeff stated that for all the upgrades he hopes to have a quote of what this process will cost the County at the May committee meeting. Adjournment: Lester Jantzen, seconded by Vern Lewison, made a motion to adjourn the meeting pursuant to the next meeting on May 22, 2013 at 9:00 a.m. Motion carried.