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HomeMy WebLinkAboutPub Prop March 13, 20141 PUBLIC PROPERTY/TECHNOLOGY COMMITTEE MINUTES March 13, 2014 The Public Property/Technology Committee of the Grant County Board of Supervisors met in the Grant County Administration Building, Lancaster, WI Room 266 on March 13, 2014 at 1:00 p.m. pursuant to the adjournment of the December 17, 2013 meeting. The meeting was called to order by Chair Vincent Loeffelholz. The County Clerk, Linda K. Gebhard verified that the meeting was in compliance with the open meeting law posted in two places, published in the Lancaster Herald Independent and published on the County Web Site. The following committee members were present: Dwight Nelson, Don Splinter, Robert Keeney, Lester Jantzen, Vern Lewison and Vincent Loeffelholz. Larry Wolf, County Board Chair was also present. Carol Beals was absent. Agenda: Lester Jantzen, seconded by Vern Lewison, made a motion to approve the amended agenda. Motion carried. Minutes: Dwight Nelson, seconded by Robert Keeney, made a motion to approve the minutes of December 17, 2013. Motion carried. Correspondence: Per a telephone call to Linda K. Gebhard, County Clerk, Amy Kwallek, Lancaster Chamber of Commerce Director asked for permission to use the Courthouse Lawn for their Annual Easter Egg Hunt on April 12, 2014. Dwight Nelson, seconded by Vern Lewison, made a motion to approve that the Lancaster Chamber of Commerce use the Courthouse Lawn on April 12, 2014 for the Annual Easter Egg Hunt. Motion carried. Friends of the Platte River Handicap Fishing Ramp: Mark Sethne, Recreational Specialist presented the information regarding a handicap accessible fishing dock the Friends of the Platte River would like to take on as a project for 2014. Because the project is located on the Platte River and on land that is partially owned by Grant County; the project needs the approval of all entities involved. Mark has received the go ahead from the Department of Natural Resources and Grant County Highway Department previously. Mark is asking for a recommendation from the Public Property Committee to send to the full county board for a letter of support from Grant County to complete this project. Economic Development has awarded the group $2500.00 in grant money toward this project which Mark hopes to have completed by the end of 2014. Vern Lewison, seconded by Lester Jantzen, made a motion to send a recommendation to the full county board to support The Friends of the Platte River on their project to develop a handicap accessible fishing dock on the Platte River. Motion carried. Lester Jantzen, seconded by Vern Lewison, made a motion to send a recommendation to the full county board to have a letter of support or resolution drafted for The Friends of the Platte River stating Grant County’s support to go forward on their project to develop a handicap accessible fishing dock on the Platte River. Motion carried. Insurances: Marty Malloy, A.J. Gallagher and Company stated that he had no concerns. There were a few claims due to slipping on ice, but given the winter Wisconsin had, these were normal. Training the employees regarding ice related accidents are the only way to combat these claims. 2 Randy Peterson, TRICOR, reported that there were no changes; all was good at this time. The committee asked Randy if there would be additional liability issues for the county regarding the fishing ramp that The Friends of the Platte Rivers wanted to build. Randy stated that it would not cause the county any additional liability. Brent Straka, TRICOR was not present at the meeting. Maintenance: Mark Udelhofen gave the committee an update on the Courthouse. Mark stated that when the restoration project on the Courthouse was completed, the County would need to deal with some new landscaping and update the lighting around the Courthouse for safety reasons and possibly adding better power post stations for outside events. He would be looking into different kinds of lighting possibilities to bring back quotes to the committee. Terry Clark was not present at the meeting, Linda K. Gebhard; County Clerk updated the committee on the painting of the Register of Deeds office that had been completed in the Administration Building. The building had an ice build up issue during the cold winter months that Terry was dealing with. IT Update: Jeff Anderson, Information Services Director stated that his office renovation has been working out very nicely, the added room has been very useful. There had been a few issues in the server room with air flow and keeping the temperature cooler that had been fixed and is now working fine. Licensing: Jeff informed the committee that they had started working on installing servers to test. Virtual servers are being moved so the systems will be able to rely on other servers for a more reliable back up. Licensing will allow them to have multiple servers for back up purposes. Internet/Phone Systems: Jeff has been working with Ken Klaas at TDS looking at installing a newer system for faster internet services and a hosted telephone system. Cost has been an issue; TDS is also looking into their own fiber system. Jeff hopes to bring quotes for the Internet and Phone systems to the April meeting. Contract opening and discussion for Courthouse Project: Stephen E. Mar-Pohl, InSite Consulting Architects conducted the bid opening for the Courthouse Renovation Project. The bids are as follows: Bidder Bid Bond Base Bid Alternate Bid A Alternate Bid B JP Cullen & Sons yes $2,496,986.00 $8,240.00 $13,440.00 Bulley & Andrews yes $2,337,800.00 $44,000.00 $2,500.00 Building Restoration Corp. yes $3,346,220.00 $65,000.00 $6,800.00 Dan Lepore & Sons yes $3,974,000.00 Declined $4,900.00 Alternate Bid A = Extended 5 year warranty. Alternate Bid B = Unforeseen waterproofing problems if needed. Steve Mar-Pohl stated that his firm was familiar with all the companies that sent in bids. InSite will take the bids and review all the information; they will send their recommendation back to Grant County when they have completed this process. Adjournment: Dwight Nelson, seconded by Lester Jantzen, made a motion to adjourn the meeting pursuant to the next meeting on April 23, 2014 at 9:00 a.m. Motion carried.