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HomeMy WebLinkAboutPub Prop May 28, 2014 PUBLIC PROPERTY/TECHNOLOGY COMMITTEE MINUTES May 28, 2014 The Public Property/Technology Committee of the Grant County Board of Supervisors met in the Grant County Administration Building, Lancaster, WI Room 266 on May 28, 2014 at 9:00 a.m. pursuant to the adjournment of the April 23, 2014 meeting. The meeting was called to order by Carol Beals, Chair. The Deputy County Clerk, Karla K. Schwantes verified that the meeting was in compliance with the open meeting law posted in three places and published on the County Web Site. The following committee members were present: Dale Hood, Dwight Nelson, Lester Jantzen, Vern Lewison, and John Beinborn; Robert Keeney, County Board Chair also present. Donald Splinter was excused. Agenda: Lester Jantzen, seconded by Vern Lewison, made a motion to approve the agenda. Motion carried. Minutes: Dwight Nelson, seconded by John Beinborn, made a motion to approve the minutes of April 23, 2014. Motion carried. Insurance: Steve Ryan, A. J. Gallagher & Company, informed the committee his review plan to keep the Public Property/ Technology Committee current on all claims. Will conduct loss control training and wanted to commend the county on how efficiently claims are being reported for workers comp. Randy Peterson, Tricor, informed the committee that all insurance was in place regarding the Courthouse renovation. He works with Dawn on proper vehicle claims. Claims are light on the Travelers policy. Brent Straka, Tricor, audit has been completed for the HRA plan. This plan is working well for the employee health coverage. Roll over the last two years has been $259,000 to employees. Committee would like to know how many employees the rollover involved. Correspondence: None Maintenance: Mark Udelhofen, Courthouse Maintenance, presented a problem with the Courthouse air conditioner and the Administration Building chiller. WHV has been informed of our problems and advised Mark on repair options. A new panel for the chill would cost roughly $1,600.00 and repair of the air conditioner would be about $4,000.00. Fund balance in the maintenance budget is sufficient to cover this along with a rollover balance. Courthouse ventilation will need some additional sensors in each room in the near future to regulate the temperature better. Motion made by Vern Lewison to allow up to $7,000.00 for air conditioner and chill maintenance, second by John Beinborn. Motion carried. Handicap Restrooms at Youth and Ag Center: Amy Olson, Fair Manager presented three options compiled by IIW; two options were approved by the state. Option A, place the unisex restroom between existing walls at the north exit of the building. Option C; place the unisex restroom along the north wall within the main auditorium. Committee members discussed and reviewed these options and on a motion by John Beinborn, second by Dale Hood would recommend to the Ag & Extension Education/Fair Committee Option A. Motion carried. Update on Courthouse Renovation Project: Bob Keeney informed the committee that site preparation has begun on this project. Fencing has been constructed and scaffolding will be arriving today. A sidewalk at the Southeast corner of the courthouse may be eliminated during this work. An eye will be kept on foot traffic around the fence since only one sidewalk is accessible to the building. Bob Keeney, Carol Beals, Mark Udelhofen, Judges VandeHey & Day and a representative from the Clerk of Courts office will meet Wednesday’s at 8:00 a.m. weekly with site manager to review progress. Committee felt Jeff Anderson should be included in this meeting regarding technology issues. Social Services Wireless: Equipment has been purchased to upgrade the 52 buildings internet issues, per Jeff Anderson; however there is a problem configuring a new phone system requiring rewiring. Two wireless hubs will be needed per floor. When Orchard Manor was rewired the cost was around $17,000.00. Question raised on whose cost this would be. Jeff will converse with both departments. 2014 Public Property/Technology requests: Have purchased thirteen new computers that a currently up and running; Sheriff Department still investigating tough books options. Working on Enterprise agreement. Training: Technology Department sent two employees to Green Bay recently for additional training. Redundant Power Supply: Jeff Anderson presented a demonstration on power supplies for computers and servers. Public Comment: None Adjournment: Dwight Nelson, seconded by John Beinborn, made a motion to adjourn the meeting pursuant to the next meeting on June 25, 2014 at 9:00 a.m. Motion carried.