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HomeMy WebLinkAboutPub Prop July 27, 2016 PUBLIC PROPERTY/TECHNOLOGY COMMITTEE July 27, 2016 The Public Property Committee of the Grant County Board of Supervisors met on Wednesday, July 27, 2016 at 9:00 a.m. in Room 266 of the Administration Building, Lancaster, WI pursuant to the previous meeting of June 29, 2016. The meeting was called to order by Chair Carol Beals at 9:00 a.m. County Clerk, Linda K. Gebhard verified that the meeting was in compliance with the open meeting law posted in three places and published on the County Web Site. Members present: Carol Beals, Dwight Nelson, Donald Splinter, Dale Hood, Lester Jantzen, John Beinborn, and Dan Timmerman. Robert Keeney, Joyce Roling, Mark Udelhofen and Terry Clark were also present. Randy Peterson, TRICOR was unable to attend. Agenda: John Beinborn, seconded by Dwight Nelson, made a motion to approve the agenda as written. Motion carried. Minutes: Dan Timmerman, seconded by Don Splinter, moved to approve the minutes of June 29, 2016 as written. Motion carried. Correspondence: None Introduce new Chamber of Commerce Director: The new Lancaster Chamber of Commerce Director, Heather Bontreger introduced herself to the committee. She asked permission to place signs on the Courthouse Lawn for the upcoming event, Deals and Steals. John Beinborn, seconded by Dwight Nelson, made a motion to approve the request to place the sign for the August 12, 2016 event in Lancaster. Motion carried. Maintenance: Mark Udelhofen, Courthouse Maintenance, reported that Gieses from Dubuque, IA came while it was raining and were able to pin point all the spots on the dome that were leaking. The crew had to go outside the dome and seal each seam that was leaking. Since the repair, it has rained and the dome seems to be secure. Mark then asked it the committee wanted to discuss going forward with the repair of the pillars in Judge Van de Hey’s courtroom. This issue had been put on hold until the leaks in the dome were addressed. Judge Van de Hey had sent the information at a prior Public Property/Technology meeting regarding Scott Ganshirt has submitted a quote to repair the pillars. The committee asked Mark to compile the information regarding the cost and bring it to the next Public Property/Technology meeting for discussion. Terry Clark, Administration Building Maintenance, reported there have been some questions regarding the cleaning of the tile floors on first floor. The grout is badly stained from time; he has not been able to get it cleaned good enough to seal the floor again. It has been suggested to have Stanley Steamer Tile Cleaner from Madison come to give us an estimate to professionally clean the floors. Committee decided to hold this item over for the August meeting to give Terry time to look into companies who can inspect the flooring and supply us with quotes on the cleaning or what other options we would have to remedy this issue. Insurance: Randy Peterson, TRICOR, was unable to attend the meeting. Facility Dude: Robert Keeney, County Board Chair updated the committee on the audits completed by EMG. Those reports were reviewed by all the Department Heads and sent on to Facility Dude. Training for Capital Forecasting will be planned by Facility Dude in August for the Department Heads and Finance; second training would be with the maintenance personnel. Lag time in the scheduling of all these events and the distance these companies are from has added to the extended time for this issue. Courthouse Flag: Stephen Mar-Pohl, AIA, NCARB has completed all the paperwork and has submitted to the Wisconsin Historical Society for their stamp of approval for this project; no problems in getting their approval is foreseen. There has been some communication with Robert Keeney from a resident who would like to donate whatever the cost is to complete this project; they will be looking into legal counsel so the money is available when this project can go forward. CGI Update: CGI is a New York based company; the script has been written. The filming will begin in August at the Grant County Fair. Some of the topics they will be interested in shooting will including scenery, heath care, county events, construction of local schools, tourism, quality of life, and education. Supervisor John Beinborn has offered to ride along with the group to help on the filming. IT Update: Jeff Anderson, Information Technology Director updated the committee on adding Social Services to the County domain. There are still some issues with this, may be through the state connection. Law Enforcement is still doing training for the switchover to the new software. The phone system and 911 was supposed to be live at the end of May; IT is still waiting on the phone company to implement this project. Closed session per state statute 19.85 (1)(c) considering employment, promotion, compensation or performance evaluation data of any public employee over which the Governmental body has jurisdiction or exercises responsibility as it relates to the performance evaluation of the Information Technology Director: A motion was made by Don Splinter, seconded by Dwight Nelson to go into closed session, hand count was taken resulting in a unanimous vote. Therefore motion carried. Return to Open Session: Dwight Nelson made a motion seconded by Lester Jantzen to come out of closed session. Public Comment: None Adjournment pursuant to August 24, 2016: Dwight Nelson, seconded by John Beinborn, made a motion to adjourn pursuant to the next meeting on Wednesday, August 24, 2016 at 9:00 a.m. Motion carried.