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HomeMy WebLinkAboutPub Prop June 29 2016 PUBLIC PROPERTY/TECHNOLOGY COMMITTEE June 29, 2016 The Public Property Committee of the Grant County Board of Supervisors met on Wednesday, June 29, 2016 at 9:00 a.m. in Room 266 of the Administration Building, Lancaster, WI pursuant to the previous meeting of May 25, 2016. The meeting was called to order by Chair Carol Beals at 9:00 a.m. Deputy County Clerk, Karla K. Schwantes verified that the meeting was in compliance with the open meeting law posted in three places and published on the County Web Site. Members present: Carol Beals, Dwight Nelson, Donald Splinter, Dale Hood, Lester Jantzen, and Dan Timmerman; John Beinborn was excused. Robert Keeney, Joyce Roling, Randy Peterson, Mark Udelhofen and Terry Clark were also present. Paul Berg and Aaron Rittenhouse from Johnson Controls were present. Mark Schroeder and David Peterson present. Agenda: Lester Jantzen, seconded by Dale Hood, made a motion to approve the agenda as written. Motion carried. Minutes: Donald Splinter, seconded by Dwight Nelson, moved to approve the minutes of May 25, 2016 as written. Motion carried. Johnson Control: Paul Burg and Aaron Rittenhouse present an energy performance recommendation to the committee. Looking to compliment what facility dude is project to accomplish. Ranked energy conservation needs at the Administration Building and Courthouse. Preliminary project cost would be $600,000 for the Administration Building and $400,000 for the Courthouse. Motion made by Donald Splinter, seconded by Dan Timmerman to recommend taking to the full county board a request for a competitive RFQ Energy Performance Contract and present this to the full county board at the July 19th meeting. Motion carried. Correspondence: Request received from the family of Avery Pitzen to have a banner placed on the Courthouse lawn for “Avery’s Race for a Cure SMA.” This will be July 16th; would like to place banner on lawn July 1st and will remove by July 18th. Motion made by Lester, seconded by Dwight to allow this banner. Motion carried. Maintenance: Mark Udelhofen shared the Courthouse is running well; currently waiting for Geise to be in touch to check out dome issues. Carol wants Mark to stay on top of the LED lights being placed in the historic lights. Terry Clark informed committee that the front window next to the front door has been repaired. Roof will need some repair near braces. Insurance: Randy Peterson, TRICOR, reported we have had three rock claims; two were kicked out by the Highway Departments roadside mower. Light claims this month. Question rose regarding County’s liability on ATV/UTV trailers; this would be treating like the snowmobile trails. Individuals insurance would need to be liable. Facility Dude: Looking at training to take place toward the end of July. Jail is included, but the 52 Building will not be part of the facility dude plan. Joyce will be working with facility dude to make sure all the needed people are being trained. Courthouse Flag: Correspondence received from Dr. Mark & Marcia Schroeder wanting this committee to proceed with this project. Communication has been made with Insight and the Wisconsin Historical Society and a form 106shpo will need to be completed before continuing with this project to determine there will not be any adverse effect. Insight could help with the preliminary paper work which would be time and material not to exceed $2500.00. Dan Timmerman questioned what the advantage is to have the courthouse on the historic register. What is the significance having the Courthouse remain on the register will be research and brought back to the committee. Dr. Schroeder thanked the committee for their consideration to return a flag on top of the courthouse dome, questioned why the project has come to a standstill. David Peterson also requesting the flag return to the dome, willing to donate. Motion made by Donald Splinter, seconded by Dale Hood to approve moving forward with the application process for Insight to prepare the form at a cost up to $2500.00. Motion carried. CGI Update: Receiving a production call June 30th at 12:30; videos will be updated on our website, working with Ron Brisbois on this. IT Update: Jeff Anderson informed committee on training and configuration taking place at Sheriff’s Office on their new software; hoping to be live by the end of October. Some staff has received training on secure e-mail, scam, encrypted and spam filter. Approximately 40 staff has been trained. Social Services have been tied to our domain. Evaluation: Postponed to the July 27th meeting. Public Comment: None Adjournment: Dwight Nelson, seconded by Dan Timmerman, made a motion to adjourn pursuant to the next meeting on Wednesday, July 27, 2016 at 9:00 a.m. Motion carried.