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HomeMy WebLinkAboutPub Prop May 25, 20161 PUBLIC PROPERTY/TECHNOLOGY COMMITTEE May 25, 2016 The Public Property Committee of the Grant County Board of Supervisors met on Wednesday, May 25, 2016 at 9:00 a.m. in Room 266 of the Administration Building, Lancaster, WI pursuant to the previous meeting of April 27, 2016. The meeting was called to order by Chair Carol Beals at 9:00 a.m. County Clerk, Linda K. Gebhard verified that the meeting was in compliance with the open meeting law posted in three places and published on the County Web Site. Members present: Carol Beals, Dwight Nelson, Donald Splinter, Dale Hood, John Beinborn, Lester Jantzen, and Dan Timmerman. Robert Keeney, Joyce Roling, Randy Peterson and Terry Clark were also present. Agenda: Lester Jantzen, seconded by Dale Hood, made a motion to approve the agenda as written. Motion carried. Minutes: Dwight Nelson, seconded by John Beinborn, moved to approve the minutes of April 27, 2016 as written. Motion carried. Correspondence: None Maintenance: Mark Udelhofen was gone; no report for the Courthouse was given. Terry Clark reported on the Administration Building. He has been stripping the floors; still has one more coat of stripper to apply for the grout. The committee asked if he had contacted anyone for the window issue on the front of the building, he stated he would be contacting a company who is from Dubuque working on some other buildings in Lancaster to come and look at them while they are in town. Terry stated he would be working on the roof of the Administration Building to scrape some of the surface rock back around the ventilation stacks and applying spray rubber to seal. There has been some leakage in the past. Insurance: Randy Peterson, TRICOR, reported on the Travelers property and liability, claims have been very light all is going well, he had nothing major to report in regard to claims. Randy stated there was finally an endorsement that was established to cover the drone Emergency Management has. This has been a challenge for all entities owning drones, they have to be categorized as aviation; this coverage tends to be very expensive. Facility Dude Update: Robert Keeney reported between June 13 and June 17 EMG will be coming to inspect 21 buildings in Grant County. These include the Fairground building, Law Enforcement, Highway and Highway salt shops, Orchard Manor, Courthouse and Administration Building. These inspections will only be on the facilities were there is heat, water, electricity, etc. The 52 building will not be inspected, through previous maintenance studies the maintenance problems have already been identified and the county is aware of those issues. 2 On June 16 there will be a webcast presentation for training on how to use the program given by Facility Dude for the departments who will be using this service. Courthouse Warranty walk through from Insite: Stephen E. Mar-Pohl and Chris Oddo conducted the walk through for Insite. There are some bricks and joints that have chipped due to freezing and thawing; these can be repaired. Some of the bark around the building has settle, BEMA will be contacted regarding this. There are some areas the grass and plants have not grown back the landscape company has been notified. The final completion date is July to correct all issues. Courthouse Flag Update: Randy Oyen has been in contact with the engineers regarding the placement of the flag on the dome. There are some structural questions Randy Oyen has for the engineer to look at. Safety and structural stability are the main concerns which will not compromise the dome is the goal, also sealing properly and the use of evaporating catch basins have been discussed to avoid leakage. The Historical Society will also have to agree with the installation. The projected cost from Randy Oyen is $12,600.00 which does not include a crane which can cost $1,000.00 per day, projected days needed may be three days. The pole would be 42 feet tall with a 4 x 6 width. Robert Keeney is hoping to have all the issues solved by the June meeting so final action can be taken to go forward. IT Update: Jeff Anderson, Information Technology Director explained to the committee the range of work load his staff of four employees cover. They service 80 servers; three physical servers and three physical virtual servers with 50 to 60 servers on those. There are 350 work stations, 280 users, 150 printer/fax machines and 8 phone systems; they support each phone system being unique to each facility. The phone systems are old but still function and parts can still be found to replace bad ones. Jeff will also be looking into other phone vendors such as Charter. The Administration Building has a virtual server with 22 servers functioning, Orchard Manor has a virtual server with 15 servers, Law Enforcement has a virtual server with 10 servers. Social Services, ADRC and Extension Office have physical servers. All servers are connected by towers and radios to all buildings. If the radios go down and cannot talk through the towers the system is backed up through the internet connection which causes service to be very slow. Jeff handed out a diagram showing the towers and radio connections between the buildings. The Law Enforcement with their new software will now be going to voice over IP; Jeff will be monitoring this closely to see if this functions well to see if this could be used throughout the county. All changes could be made through the computer remotely for the phone system instead of manually moving wires. IT has just replaced the link between Social Services and Orchard Manor adding more gigabytes at a cost of $10,000.00. The radio that connected that department has always had issues; Jeff has wanted to get away from that type of radio. The company took the radio back and gave the county a refund towards it. Fiber optic is starting to come into this area which would be much better and more efficient way to connect the computer systems than the old cable connections. Jeff will be watching the fiber optic installation for future connections. At this time Social Services is not part of the counties domain. A domain is a collection of resources that allows many users or computers to share those resources, network printers, network shares, emails, etc. In June IT will bring them over to our domain. This process will take time; things will be confusing for Social Services and ADRC but in the end the process will make the service better for them. 3 Law Enforcement has two projects IT will be working on. Their 911 phone system project will be starting soon and hopefully be finished within the next couple months. The second project is replacing their RMS CAD/Mobile/jail software from a company in Minnesota. They are waiting for the company to write the program for Wisconsin based software; IT hopes to complete that project in November 2016. Secure email went live on May 13 this automatically gives us a SPAM firewall protection also. There has been no training given at this time, those will be set up between IT and Personnel for all departments. Jeff handed out a summary of the traffic that has been recorded in the secure email on the 19th of May, showing sent and received, blocked by spam, blocked for virus, quarantined, encrypted, redirected and authentication failure. Through time the system recognizes what emails are good and which ones should be refused to go through. The committee asked Jeff where most of the spam is coming from; Jeff stated at this time Russia is a big player, China government used to be. There is no enforcement to catch these people who are out of state; spam within the United States can be enforced easier. Public Comments: None Adjournment: Due to a conflict with a meeting for Conservation, Sanitation and Zoning the committee members asked if the date for the next meeting could be changed. Don Splinter, seconded by Dale Hood, made a motion to adjourn pursuant to the next meeting on Wednesday, June 29, 2016 at 9:00 a.m. Motion carried.