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HomeMy WebLinkAboutPub Prop June 30, 2017PUBLIC PROPERTY/TECHNOLOGY COMMITTEE June 30, 2017 The Public Property/Technology Committee of the Grant County Board of Supervisors met on Friday, June 30, 2017 at 9:00 a.m. in Room 266 of the Administration Building, Lancaster, WI pursuant to the previous meeting of May 24, 2017. The meeting was called to order by Chair Carol Beals at 9:00 a.m. Karla K. Schwantes, Deputy County Clerk verified that the meeting was in compliance with the open meeting law posted in three places and published on the County Web Site. Members present: Carol Beals, Dwight Nelson, Donald Splinter, Dale Hood, Lester Jantzen, and John Beinborn and Dan Timmerman were present. Also in attendance was Robert Keeney, County Board Chair and Joyce Roling, Personnel Director. Agenda: Dwight Nelson, seconded by Dale Hood made a motion to approve the amended agenda as presented. Motion carried. Minutes: Don Splinter, seconded by John Beinborn made a motion to approve the minutes of May 24, 2017 as presented. Motion carried. Correspondence: Recent signs on the Courthouse Lawn  Health Department placed banner and pinwheels for Worldwide Elder Abuse Awareness, permission granted by Carol Beals  Lancaster Jaycees Fireworks display, June 23rd, permission granted by Carol Beals  Heather Bontreger was presented to request a banner for “Night on the Square”, July 20th and “Deals and Steals” August 12th and also usage of the Courthouse Law for these events. Motion made by Don Splinter, seconded by Dan Timmerman to grant the Lancaster Chamber permission to put up their banners and hold their events on the Courthouse Lawn July 20th and August 12th. Motion carried. Heather also requested having the trees lit on the Courthouse Lawn during the Christmas holiday. Does not have funding at this time, was asked to check with the community about purchasing the lights. Wants to “Light up Lancaster”; will return to the August meeting with results. Insurance: Randy was unable to attend, however he spoke to Karla regarding open claims; two at this time. Liability claim with former extension staff and highway road crew sprayed someone’s red raspberries. Maintenance: Mark indicated rain came through a window last night and caused some issues in the Clerk of Court’s office. Not sure how the rain leaked in, may have a window that needs caulking. Will further investigate and repair the issue. Terry’s only issue was the chills need for Freon, which WHV has taken care of. The units are 20 years old and may be in need of replacement. This would be an item to add to the facility dude list. Facility Dude: Lean project is moving forward. Team meeting has been meeting individually with departments involved; no one attending from Administration Building. Committee felt, Linda Gebhard, Mark Udelhofen or Terry Clark should be in attendance. Bob listened to a webinar yesterday for advice on implementation. Courthouse Flag: Randy Oyen has parts on order that he needs to complete this project; has acquired some final measurements. He should be ready in 2-3 weeks. Approximately $20,000 has been pledged by our community for this project which includes lighting. Letter received from Starsplitters; (Lynda Schweikert, Fennimore and Jean Napp, Stitzer) amateur astronomers interested in keeping the lighting to a minimum. John Beinborn expressed his appreciation of the Starsplitters concern, however this committee feels the flag should have lights projecting on it. Mark Udelhofen was advised to order the needed lights, financing coming from outside maintenance budget, but donations will back fill from the charitable contributions. Motion made by John Beinborn, second by Dwight Nelson to purchase the lights. Motion carried. HR and Finance Springbrook Modules: Jeff has a meeting scheduled with Joyce and Nancy on July 11th to gain advice on this project. New Building: Jeff met with a company out of Green Bay (CCCP) on equipment installation; network equipment and phone systems. This cost has not been figured into the bids already presented. Jeff was requested to achieve these estimated costs before the July 11th County Board Meeting. IT Updates: Department requests will be due soon for next year’s purchases. Dwight shared an article with Jeff. “Dana’s Desktop” information is going forward to familiarize employees on a quarterly basis in the County newsletter. Public Comments: None Motion made by Dale Hood, seconded by Dan Timmerman to proceed to closed session, motion carried: Closed session per state statute 19.85 (1) ( c) considering employment, promotion, compensation or performance evaluation data of any public employee over which the Governmental body has jurisdiction or exercises responsibility as it relates to the performance evaluation of the information Technology Director. Motion made by John Beinborn, seconded by Dale Hood to return to open session. Adjournment: Dan Timmerman, seconded by Dwight Nelson, made a motion to adjourn the meeting pursuant to the next meeting on July 26, 2017 at 9:00 a.m. Motion carried.