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HomeMy WebLinkAboutPub Prop March 28, 20181 PUBLIC PROPERTY/TECHNOLOGY COMMITTEE March 28, 2018 The Public Property/Technology Committee of the Grant County Board of Supervisors met on Wednesday, March 28, 2018 at 9:00 a.m. in Room 266 of the Administration Building, Lancaster, WI pursuant to the previous meeting of February 28, 2018. The meeting was called to order by Chair Carol Beals. Linda K. Gebhard, County Clerk verified that the meeting was in compliance with the open meeting law posted in three places and published on the County Web Site. Members present: Carol Beals, Dwight Nelson, Donald Splinter, Lester Jantzen, John Beinborn and Dan Timmerman, Dale Hood asked to be excused. Also in attendance was Robert Keeney, County Board Chair and Randy Peterson, TRICOR. Agenda: Lester Jantzen, seconded by John Beinborn, made a motion to approve the agenda as printed. Motion carried. Minutes: Dwight Nelson, seconded by Don Splinter, made a motion to approve the minutes of February 28, 2018 as printed. Motion carried. Correspondence: None. Insurance: Randy Peterson, TRICOR updated the committee on insurance issues. Randy had nothing to report. This being the last meeting for the Public Property/Technology Committee, the committee members stated their appreciation in working with TRICOR. Courthouse Maintenance—Mark Udelhofen, Courthouse maintenance reported the two towers that were approved at the November 2017 Public Property/Technology meeting have been installed by WHV. They are up and running properly. Now Mark doesn’t have to worry about them shutting down on weekends and nights. Everything is caught up and ready for spring. The carpet extractor that is used between the Courthouse and Administration Building has broken down, the machine is 20 years old; repairing it will not be an option. Maintenance presented the following quotes for a new machine. Weber Paper Company ES300 XP 16”/9 Gal. $2997.66 Hillyard ADV265502 16”/9 Gal. $2625.84 Hillyard ADV265500 16”/9 Gal. $3016.05 We have worked with Weber Paper Company in the past, both Mark and Terry prefer to purchase from them. The customer service has been good and they are closer to us in this area. No action is needed there is money in the Courthouse Building Maintenance to purchase the machine. Administration Building Maintenance—Terry Clark reported two quotes were requested from WHV for additional upgrades as long as the building is getting a new air handler. The additional repairs will be as follows: WHV Air Handling Unit Bearings replacement $2818.00 WHV Exhaust Fan $1852.00 2 The committee approved the upgrades, no action will be needed, there is enough money in the Capital Outlay Building Account to pay for this additional upgrade in the Administration Building. DOT Proposal for the 2019 Street Project: Chair Robert Keeney gave the committee information regarding property the Department of Transportation would like to purchase from the County to be used for temporary access easements by the Job Service Building and some property around the Courthouse. Negotiation with DOT did not turn out to be too helpful. However, the negotiation with the City of Lancaster did. The County can sign an agreement with the city, as they replace new lighting during the street project on the square, the County could eliminate two light poles by adjusting the position of the city lighting so all areas will be adequately covered. A light can be installed by the door on the southeast corner for better coverage. John Beinborn, seconded by Dwight Nelson, made a motion to approve signing an agreement with the City of Lancaster which will eliminate the installation of two light poles out of three that were to be paid for the County, receiving a payment form the City of Lancaster of $12,700.00 for the purchase of the land for TLE easements and replacement landscaping to go forward with the street project and dis- continue negotiations with DOT. Motion carried. IT Director Report: Shane Drinkwater was introduced to the committee; he is the new IT Director the County has hired to replace Jeff Anderson. At age 16 he started his first IT job, has worked in the IT industry for the past 26 years primarily in the IT Health Care. He is looking forward to working for the County; it will be a very different from what he has done in the past. He said the current IT staff has been very helpful in getting him up to speed on things that have happened. He stated the current IT staff have been very professional and have handled things very well by working together in keeping the County going forward, he if very impressed. Dana commented that Shane has come in as being a team building and a consensus type leader. He made it clear he was not coming in to run everything but to manage and help all the staff to meet the mission requirements. IT Report: Shane reported on things that happened in the last few months. 1. There was a scam detected, the county had a power cell exploit done, all machines were found to be cleaned, the bug got squashed. 2. A new internet line is going in for Conservation, Sanitation and Zoning, estimated completion is for the month of May. 3. There was an email fishing campaign, unknown data breach, social security nu mbers were involved. There is a special investigator assigned by the State because of the wide spread exposure this has caused. Some of this fishing campaign was found in home computers as well as business and county computers. Carol Beals asked Randy Peterson, TRICOR if the County is covered for any cyber breach, yes we have that insurance. Judge Craig Day was present to update the committee on a problem they have been having in the second floor sound system. Dana has tried to clean up the system, it helped for a few days, 3 and then it started acting up again. The current system is obsolete, Judge Day is asking for a total upgrade in the sound system. Lifeline has submitted a quote for $987.00 for this upgrade . This system would be compatible with the proposed system that is being discussed with the new facility technology. Judge Day is aware what is installed now must be compatible with any new system that may be installed via the new facility. These possib ilities have been discussed and will be addressed when the technology needs are worked out in the future for both video and audio needs. Don Splinter, seconded by Dan Timmerman, made a motion to approve the upgrade for the sound system in the second floor Courtroom by Lifeline for a cost of $987.00. The cost will be paid for out of the Capital Outlay Building account for the Courthouse. Motion carried. New Building Project: Chair Robert Keeney informed the committee he and Shane would be meeting with the third party Technology Company CCP to discuss the needs for the new facility compatible with Courtroom use and security concerns. Public Comment: None Adjournment: Dwight Nelson, seconded by Dan Timmerman, made a motion to adjourn the meeting. Motion carried. **This will be the last meeting as Public Property/Technology, as of April 17, 2018 Public Property will be combined with the Administrative Committee and Technology will be combined with the Executive Committee.