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HomeMy WebLinkAbout02 February 11 2025 minutesExecutive Committee February 11, 2025 The Executive Committee met on Tuesday, February 11, 2025 at 9:00 a.m. at the Administration Building, 111 S. Jefferson Street, Lancaster, WI 53813 in Room 264, Second Floor. Members present: Gary Ranum, Gary Northouse, Kathy Kopp, Joseph Mumm, Roger Guthrie, Rick Sanson and Robert Keeney. The meeting was called to order at 9:00 a.m. by Chairman Robert Keeney. County Clerk, Tonya White verified the meeting was in compliance with the open meeting law, posted in the Administration Building, Courthouse and on the county website. Agenda: Joseph Mumm, second by Roger Guthrie made a motion to approve the agenda. Motion carried by voice vote. Minutes: Gary Northouse, second by Kathy Kopp made a motion to approve the minutes from the December 10, 2024 meeting. Motion carried by voice vote. Finance Treasurer’s Report: Roger Guthrie, second by Joseph Mumm made a motion to accept the Treasurer’s report. Motion carried by voice vote. Revenue and Expense Report: The revenue and expense report was reviewed. Review Vouchers: Rick Sanson, second by Roger Guthrie made a motion to approve the vouchers. Motion carried by voice vote. Finance Director’s Report: Patrick Montgomery gave an update on the 2023 audit. Facilities and Maintenance Report: Garry Pluemer provided his report in writing to the committee. Rick Sanson, second by Kathy Kopp made a motion to accept the Facilities and Maintenance report. Motion carried by voice vote. Information Technology Report: Shane Drinkwater gave a report on Information Technology’s monthly activities. Administrator Report: Nate Dreckman provided an update on his monthly activities. Discussion and possible action on out of budget spending of $2,500 in attorney fees for agreement development with Iowa County: Roger Guthrie, second by Gary Northouse made a motion to approve the agreement development up to $2,500 in attorney fees and forward to the County Board. Motion carried by voice vote. BEAD Resolutions: Rick Sanson, second by Joseph Mumm made a motion to forward the resolutions to the full County Board. Motion carried by voice vote. Human Resources Staffing Update: Angela Gerndt provided the staffing update. ADRC Vacancy and Restructure Plan: Gary Northouse, second by Kathy Kopp made a motion to approve the ADRC restructure plan and forward to the full County Board. Motion carried by voice vote. Discussion and possible action on out of budget spending for a badge printer: Roger Guthrie, second by Kathy Kopp made a motion to approve the out of budget spending for a badge printer. Motion carried by voice vote. Administrative Manual Section 5.12 and 5.13: Roger Guthrie, second by Joseph Mumm made a motion to approve the policy with modifications and forward to the County Board. Motion carried by voice vote. Generative Artificial Intelligence Use Policy: Gary Northouse, second by Kathy Kopp made a motion to approve the policy and forward to the County Board. Motion carried by voice vote. Employee Manual Introduction: Roger Guthrie, second by Rick Sanson made a motion to approve the policy with modifications and forward to the County Board. Motion carried by voice vote. Employee Handbook – Performance Reviews: Robert Keeney, second by Rick Sanson made a motion to approve the policy, removing the word managers after assist and forward to the County Board. Motion carried by voice vote. Employee Handbook – Section II Promoted or Transferred Employee: Joseph Mumm, second by Kathy Kopp made a motion to approve the policy and forward to the County Board. Motion carried by voice vote. Employee Handbook – Sick Leave #6: Rick Sanson, second by Gary Northouse made a motion to approve the policy and forward to the County Board. Motion carried by voice vote. Employee Handbook – Mileage Reimbursement and Vehicle Use Policy: Gary Northouse, second by Joseph Mumm made a motion to approve the policy and forward to the County Board. Motion carried by voice vote. Policy for Computer Technology Acquisitions and Verification: Roger Guthrie, second by Rick Sanson made a motion to approve the policy and forward to the County Board. Motion carried by voice vote. Annual Motor Vehicle License Checks: Gary Northouse, second by Kathy Kopp made a motion to approve the policy and forward to the County Board. Motion carried by voice vote. Grant County Property and Building Use Policy and Form: Roger Guthrie, second by Joseph Mumm made a motion to approve the policy and forward to the County Board. Motion carried by voice vote. Elected Official Sick Leave Policy: Joseph Mumm, second by Kathy Kopp made a motion to approve the policy and forward to the County Board. Motion carried by voice vote. Fleet Safety Review Committee: Rick Sanson, second by Robert Keeney made a motion to approve the policy with one modification and forward to the County Board. Motion carried by voice vote. Grievance Procedure Policy: This policy will be brought back at a future meeting. Disclosure and Reporting Suspected Unlawful Conduct: Roger Guthrie second by Kathy Kopp made a motion to approve the policy and forward to the County Board. Motion carried by voice vote. Vacation – Section 4: Gary Northouse, second by Joseph Mumm made a motion to approve the policy and forward to the County Board. Motion carried by voice vote. Cost Allowability for Changes Against Federal Awards: Kathy Kopp, second by Joseph Mumm made a motion to approve the policy and forward to the County Board. Motion carried by voice vote. Addition to Grant County Procurement Policy: Robert Keeney, second by Kathy Kopp made a motion to approve the policy and forward to the County Board. Motion carried by voice vote. Adjournment: Roger Guthrie, second by Joseph Mumm made a motion to adjourn until March 11, 2025 at 9:00 a.m. Motion carried by voice vote.